SR 08-27-2019 3D
City Council
Report
City Council Meeting: August 27, 2019
Agenda Item: 3.D
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Request for Proposal and enter into agreement with Walter P. Moore
and Associates, Inc. to provide Design Services for the Pier Bollard Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2603 to Walter P. Moore and Associates, Inc., a Texas-based
company, to provide design services for the Pier Bollard Project for the Public
Works Department;
2. Authorize the City Manager to negotiate and execute an agreement with Walter
P. Moore and Associates, Inc. in an amount not to exceed $136,180 (including a
10% contingency).
Summary
The City of Santa Monica is committed to enhancing the safety of people who visit and
work at the Santa Monica Pier (Pier). The Pier Bollard Project would upgrade existing
bollards and install additional bollards on the Pier to better control vehicular access and
minimize vehicle interactions with pedestrians and cyclists. Staff recommends awarding
a professional services agreement in the amount not to exceed $136,180 (including a
10% contingency) to Walter P. Moore and Associates, Inc. to design the bollard system.
Discussion
The Santa Monica Police Department’s Harbor Unit is responsible for public safety on the
Santa Monica Pier. The Harbor Unit and Office of Pier Management have requested the
installation of additional bollards to control vehicular access to the Pier. The existing
bollards are assisted-lift retractable bollards, which require staff to manually lift and lock
them into place. These bollards would be upgraded to automatic operation to reduce
emergency response times. The automatic bollards would be operated by radio control
and hardwired switch, which require no manual effort.
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Walter P. Moore would perform condition assessments of the project area to identify
necessary structural enhancements, make preliminary design recommendations, perform
structural analysis and design calculations, and prepare construction plans, specifications
and cost estimates. During bidding and construction, Walter P. Moore would provide
additional engineering support by answering the construction contractor’s requests for
information and providing supplemental design documents for issues encountered during
construction.
Consultant Selection
Staff solicited proposals for design services from an approved shortlist of structural
engineering firms through the Request for Proposal process. The shortlist was
established in September 2018 through the Request for Qualifications process. Of the
three proposals received, Walter P. Moore and Associates, Inc. was selected as the best
qualified firm.
Consultant Recommendation
Best Qualified Firm Walter P. Moore and Associates, Inc.
Evaluation Criteria
Training/credentials/experience, competence/skill, ability to
perform services promptly, sufficiency of financial/other
resources, character/reputation, and price.
Municipal Code SMMC 2.24.190
RFPs Received
BuroHappold
Engineering
KPFF Consulting
Engineers
Walter P. Moore and
Associates, Inc.
RFP Data
Posted On Posted On
Advertised In
(City Charter & SMMC)
Vendors
Downloaded
Date Publicly
Opened
04/04/2019 City's Online
Bidding Site Santa Monica Daily Press 3 05/10/2019
Justification to Award
Staff from the Engineering Division evaluated proposals based on the firms’ experience
with similar types of work, proposed project work plan and approach, resumes of the
proposed team members, references, and the proposed cost. Based on these criteria and
criteria in SMMC 2.24.190, staff recommends W alter P. Moore as the best qualified firm to
provide design services. Walter P. Moore was selected based on its project
understanding, proposed work plan, and previous municipal agency experience providing
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services for the cities of Santa Monica, Anaheim and San Luis Obispo.
Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Pier Fund to award a professional
services agreement to Walter P. Moore and Associates, Inc. to provide design services
for the Pier Bollard Project.
Agreement Request
Request Amount
FY 2019-20 Budget
CIP Account #
Total Contract
Amount
$136,180 C5307220.689000 $136,180
Prepared By: Robert Zak, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Walter P. Moore Oaks Initiative Disclosure Form
21
CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
8. Personal services contracts in excess of $25,000 over any12-month period;
9. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
10. Purchase, sale or lease of real property to or from the City in excess of
$25,000 over a 12- month period;
11. Non-competitive franchise awards with gross revenue of $50,000 or more in
any 12-month period;
12. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
13. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
14. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: Title:
Signature: Date:
Email: Phone:
FOR CITY USE ONLY:
Bid/PO/Contract # Permit #
Walter P Moore and Associates, Inc.
See attached
N/A
Martha Rowling Senior Associate
6/10/2019
MRowling@walterpmoore.com 713-630-7300
Thomas N. Magnusson Director 1301 McKinney Street, Suite 1100
Houston, TX 77010
Dilip Choudhuri Director 1301 McKinney Street, Suite 1100
Houston, TX 77010
Daron Hester Director 2530 Meridian Parkway, Suite 300
Durham, NC 27713
Gabriel Jimenez - Lopez Director 1301 McKinney Street, Suite 1100
Houston, TX 77010
Jennifer L. Peek Director 1301 McKinney Street, Suite 1100
Houston, TX 77010
Dennis Wittry Director 1301 McKinney Street, Suite 1100
Houston, TX 77010
Lee W. Slade Chairman 1301 McKinney Street, Suite 1100
Houston, TX 77010
Blair Hanuschak Director 1747 Pennsylvania Avenue NW, Suite 1050
Washington, DC 20006
Vicki Ford Director 500 North Akard, Suite 2300
Dallas, TX 75201
Walter P. Moore and Associates, Inc. Officers 2019 / 2020
Dilip Choudhuri President 1301 McKinney Street, Suite 1100
Houston, TX 77010
Edwin C. Friedrichs Vice President 1301 McKinney Street, Suite 1100
Houston, TX 77010
Thomas N. Magnusson Treasurer 1301 McKinney Street, Suite 1100
Houston, TX 77010
Dana M. DuPriest Corporate Secretary 1301 McKinney Street, Suite 1100
Houston, TX 77010
Walter P. Moore and Associates, Inc. Board of Directors 2019 / 2020
REFERENCE:
Contract No. 10930
(CCS)