SR 07-23-2019 3G
City Council
Report
City Council Meeting: July 23, 2019
Agenda Item: 3.G
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Request for Proposal and enter into agreement with Psomas for
Construction Management Services for Various Big Blue Bus Projects
Recommended Action
Staff recommends that the City Council:
1. Award RFP #2526 to Psomas, a California-based company, to provide
construction management services for various Big Blue Bus (BBB) construction
projects;
2. Authorize the City Manager to negotiate and execute an agreement with Psomas
in an amount not to exceed $355,760 over a one-year period.
Summary
To continue its regional public transit mission of providing service to nearly 14 million
passengers a year, the Big Blue Bus is implementing several construction projects to
upgrade and renovate various buildings and systems at the BBB transit facility located
at 1660 7th Street. The main projects include tenant improvements and seismic
upgrades to the administration building and replacing the gas detection alarm system
sitewide. In preparation for the construction projects, staff recommends that Council
approve an agreement with Psomas to provide construction management services at a
cost not to exceed $355,760. Psomas would assist the City in monitoring the
construction contractor’s work and help ensure the projects are delivered on time and
on budget. Staff anticipates the projects will be completed in mid-2020. The
recommended award is within budget limits and does not add costs to any of the
projects.
Discussion
Approximately $14.5 million is allocated to the BBB through the Capital Improvement
Program Biennial Budget to fund improvements to the main transit facility, including
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construction and construction management services, deputy and material testing
inspection services, technology infrastructure, furniture and equipment, and unforeseen
conditions that would require additional services such as the removal of hazardous
material from a work site. Construction management services are an industry best
practice for large-scale construction projects, especially those with unique safety and
technology requirements such as those planned for the BBB. Construction management
services are performed by a third-party on behalf of the City to ensure the contractor
complies with its contractual obligations and to ensure projects are delivered on time
and on budget. They are required to assist staff with project planning, cost
management, quality management, contract administration, and safety management.
Staff recommends Psomas to provide construction management services at a cost not
to exceed $355,760. Psomas would be stationed at the project construction site for the
duration of the BBB construction projects, which are expected to be complete in mid-
2020.
Past Council Actions
06/14/16 (Attachment A) Adoption of the Second Year of the Fiscal Year (FY) 2015-
17 Biennial Budget, Adoption of the First Year and
Approval of the Second Year of the FY 2016-18 Biennial
Capital Improvement Program Budget and Approval of FY
2015-16 Year-End Budget Changes.
Consultant Selection
RFQual Data
RFQual
Posting Date
RFQual Posted
On
RFQual Advertised In
(City Charter &
Municipal Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date Publicly
Opened
10/10/2017 City's Online
Bidding Site
Santa Monica Daily
Press 51 13 10/31/2017
Pre-qualified List
Building Projects Park Projects
Arcadis Kitchell Arcadis Psomas
Cumming PMCS Cumming Simpson & Simpson
GKK Psomas GKK TRC
Griffin Simplus Griffin Wallace
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KDG Simpson & Simpson PMCS Willdan
Selection Criteria
Municipal Code SMMC 2.24.190
Evaluation Criteria
Training/credentials/experience, competence/skill, ability to perform
services promptly, sufficiency of financial/other resources,
character/reputation, and price.
Justification to Short-List
Responses to the RFQ were reviewed by a selection panel of staff from the Public
Works Department. Staff selected 10 firms as pre-qualified in each of the two
categories: (1) building projects and (2) park projects. The 10 firms are eligible to
compete in future bids over a three-year period; the pre-qualified list will expire on
November 28, 2020.
RFP Data
RFP
Posting
Date
RFP Posted On
RFP Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
05/22/19
RFP letter sent to
10 pre-qualified
firms
RFP letter sent to 10
pre-qualified firms 3 3 05/29/19
RFPs Received Selection Criteria
Cumming Corporation
Municipal
Code SMMC 2.24.190
Kitchell
Evaluation
Criteria
Training/credentials/experience, competence/skill, ability
to perform services promptly, sufficiency of
financial/other resources, character/reputation, and
price. Psomas
Justification to Award
Responses to the RFP were reviewed by a selection panel of staff from the Public Works
Department. Based on this criteria and criteria in SMMC 2.24.190, staff recommends
Psomas as the best qualified firm to provide construction management services for the
various BBB construction projects. Psomas’ team has extensive knowledge and
experience working on numerous transit facility projects with the City of Long Beach and
Norwalk. Psomas has successfully managed projects that included transit fueling
stations, transit fleet service centers, and public service facilities.
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Financial Impacts and Budget Actions
Staff seeks authority to approve funding from the Big Blue Bus Fund to award a
construction management agreement with Psomas for construction management
services for various BBB construction projects.
Agreement Request
Request Amount FY 2019-20 Budget
CIP Account # Total Contract Amount
$355,760 C6004830.689000 $355,760
Prepared By: Sebastian Felbeck, Senior Construction Manager
Approved
Forwarded to Council
Attachments:
A. June 14, 2016 Staff Report (Web Link)
B. PSOMAS Oaks Initiative Disclosure Form
REFERENCE:
Agreement No. 10886
(CCS)