SR 06-25-2019 3N
City Council
Report
City Council Meeting: June 25, 2019
Agenda Item: 3.N
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Water Resources
Subject: Award Professional Services Agreement to Design Water Transmission
Pipelines for Olympic Wellfield Restoration and Arcadia Water Treatment
Plant Expansion Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2608 to Cannon Corp., a California-based company, to provide
design services, develop construction documents, and provide engineering
support during the construction of the Olympic and Charnock Water
Transmission Mains Project for the Public Works Department.
2. Authorize the City Manager to negotiate and execute an agreement with Cannon
Corp. in an amount not to exceed $446,262 (including a $31,478 contingency)
over a four-year period, with future year funding contingent on Council budget
approval.
Summary
The City of Santa Monica strives to achieve water self -sufficiency by 2023, which will
lead to long-term cost benefits for ratepayers, establishment of a diverse and drought -
resilient local water supply, and a reduction in the City’s water supply energy footprint.
Staff recently updated the City’s Sustainable Water Master Plan (SWMP), which
outlines key projects including the Olympic and Charnock Water Transmission Mains
Project. This project involves constructing new pipelines to convey water from the
Olympic Wellfield and Charnock Wellfield to the Arcadia Water Treatment Plant
(WTP). The pipelines will provide system resiliency and accommodate the increase in
groundwater production while reducing overall treatment costs. Staff recommends
Cannon Corp. to provide engineering design services, develop construction
documents, and provide engineering support during the construction phase of the
project for an amount not to exceed $446,262 over a four-year period.
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Discussion
On November 27, 2018, staff from the Water Resources Division presented the City
Council with an updated SWMP and proposed a refined pathway to reach the City’s
goal of water self-sufficiency by 2023 (Attachment A). The pathway outlined in the
updated SWMP includes the following three components:
• Component 1 - continuing and increasing water conservation efforts to
permanently reduce water demand;
• Component 2 - developing sustainable and drought-resilient alternative water
supplies; and
• Component 3 - expanding local groundwater production within sustainable yield
limits.
The Olympic and Charnock Transmission Mains Project contains elements of
components 2 and 3 of the SWMP. T he project will include new pipeline to separate
Olympic Wellfield groundwater from Charnock Wellfield groundwater for treatment at the
Arcadia WTP. The Charnock Wellfield pipeline will convey groundwater from future
production facilities to provide system resiliency, and the Olympic Wellfield pipeline will
accommodate the increase in groundwater production while reducing overall treatment
costs.
Consultant Selection
Cannon was selected to provide design services, develop construction documents, and
provide engineering support during the construction for this project from an approved
shortlist of engineering consulting firms. A shortlist good for five years was created by
way of the Request for Qualifications (RFQ) process, and Cannon submitted a proposal
as part of the subsequent Request for Proposal (RFP) process and was selected as the
best qualified firm.
RFQual Data
RFQual
Posting Date
RFQual
Posted On
RFQual Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Consultants
Prequalified
Date
03/19/2015 City's Online Santa Monica Daily 100 19 May 2015
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Bidding Site Press
Pre-qualified List (for Engineering Consulting Services)
APA Engineering Cannon Corporation CivilSource Civiltec
CWE Engineering JMC2 Kabara Engineering Kimley-Horn
KPFF Lee and Ro Inc. MNS Engineering NCE
Onward Engineering Quantum Engineering SA Associates Stantec
TAIT and
Associates
Transtech Willdan and Associates
Vendor Selection Recommendation
Municipal Code SMMC 2.24.190
Evaluation Criteria Firm’s technical competence, direct experience on similar projects, qualifications
of the proposed staff, the proposed staff’s experience, staffing capabilities to
meet the desired time frames, references, management structure, and sample
work products.
Justification to Short List
Responding vendor proposals were evaluated and scored based on the above criteria
and the top six were recommended as best qualified firms for pipeline design
engineering services.
RFP Data
RFP Sent
Date
RFP Sent To # of Vendors
Downloaded
# of Submittals
Received
Proposals Received Date
03/14/2019 RFP sent to 5 pre-
qualified firms on
short list
5 firms
received the
RFP
3 04/19/19
RFPs Received
Cannon KPFF
Stantec
Vendor Selection Recommendation
Municipal Code SMMC 2.24.190
Evaluation Criteria Experience and Technical Competence, Work Plans/Timelines, and Cost
Justification to Award
A three-person committee composed of staff from the Public Works Department
evaluated the three proposals based on experience and technical competence, work
plans/timelines, and cost. Based on the evaluations, staff recommends Cannon Corp.
as the best qualified firm. Cannon’s proposal included a comprehensive scope of work
that will ensure the project is completed on time while providing cost effective work.
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Financial Impacts and Budget Actions
Staff seeks authority to award a professional services agreement with Cannon Corp.
for design and construction support services.
Agreement Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Contract
Amount
$116,028 C5007740.689000 $116,028
$330,234 C5007750.689000 $330,234
$446,262 Total: $446,262
Prepared By: Robert Banuelos, Water Resources Engineer
Approved
Forwarded to Council
Attachments:
A. November 27, 2018 Staff Report
B. Cannon Corporation Oaks Initiative Disclosure Form
CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1.Personal services contracts in excess of $25,000 over any 12-month period;
2.Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3.Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4.Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5.Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6.Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-
month period; or
7.Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________
REFERENCE:
Contract No. 10871
(CCS)