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SR 05-28-2019 3E City Council Report City Council Meeting: May 28, 2019 Agenda Item: 3.E 1 of 3 To: Mayor and City Council From: David Martin, Director, Parking Operations (PCD) Subject: Extension of Conduent Contract for parking citation processing, parking permit fulfillment, and payment processing services Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a sixth modification to agreement #9210 (CCS) in an estimated amount of $1,438,750 with Conduent State & Local Solutions, Inc., a New Jersey-based company, to extend the agreement for up to one year for the integrated parking permit and citation management services for the Planning and Community Development Department. This will result in a ten year amended agreement with a new total estimated amount of $16,000,000, with future year funding contingent on Council budget approval. Summary The City currently contracts with Conduent State & Local Solutions, Inc. (“Conduent”) for parking citation processing, residential and parking permit fulfillment services, and payment processing services for parking citations in compliance with Assembly Bill 503 (“AB-503”). Staff recommends a sixth modification to extend the agreement for up to one year, for a new estimated amount of $16.0 million. A modification to the agreement would ensure the continuation of integrated parking management and revenue collection systems, including parking citation issuance, parking permit fulfillment, fee assessment, revenue collection, customer support and software solutions while staff works to complete a formal Request for Proposal (“RFP”) process and recommend a new award to City Council in Fiscal Year 2019-20 (“FY 2019-20”). Discussion Conduent has provided ongoing parking permit fulfillment and citation payment solutions services to the City since July 2010. The City issues about 0.3 million parking citations annually that generate about $14.4 million in annual revenues, as well as over 0.07 million annual residential and recreational parking permits that generate about $1.9 2 of 3 million in annual revenues. In anticipation of the expiration of the existing agreement #9210 CCS, staff issued an RFP #199 in October 2018 for an integrated parking management system for parking permit and citation processing. Three vendors responded to the RFP. Based on the original timeline set in the RFP, staff planned to recommend award to Council before June 2019. However, due to unanticipated departures of multiple key staff members within the Planning and Community Development Department, including the Parking Operations Division manager as well as the RFP project manager, staff believed that it was prudent to extend the existing agreement for up to one year to allow the new Parking Operations Division manager the ability to be involved in the overall selection process. This extension for up to one-year would allow for continued services and avoid service disruption while staff completes the RFP process and recommends award to City Council in FY 2019-20. In the event a new service provider is selected, staff would need up to one year to complete the historical data migration to the new software system. The proposed extension would maintain the City standard agreement language that allows for agreement termination at the City’s convenience, ensuring a smooth transition into the new agreement. Staff will return to Council with a recommendation to award and request for authority to enter into a new agreement in FY 2019-20. Past Council Actions Meeting Date Description 05/11/10 (attachment A) Original Award of Parking Permit and Citation Services Agreement 05/09/17(attachment B) Fourth Modification of Parking Permit and Citation Services Agreement 05/08/18 (attachment C) Fifth Modification of Parking Permit and Citation Services Agreement Financial Impacts and Budget Actions Staff seeks authority to extend agreement #9210 on a monthly basis up to one year and increase the amount of agreement #9210 CCS with Conduent for parking permit fulfillment and citation payment services. Agreement Modification Request 3 of 3 Agreement # Current Authorized Amount Modified Request Estimated Amount FY 2019-20 PCD Budget Total Revised Estimated Agreement Amount 9210 CCS $ 14,561,250 $1,438,750 01700008.550010 Contractual Services $16,000,000 Funds in the amount of $1,438,750 are included in the FY 2019-20 Proposed Budget. Future year funding is contingent on Council budget approval. Prepared By: Michael Towler, Principal Administrative Analyst Approved Forwarded to Council Attachments: A. 05-11-2010 staff report B. 05-09-2017 staff report C. 05-08-2018 staff report D. Conduent - OAKS Form 5/16/2019 Integrated Parking Management System - City of Santa Monica https://www.smgov.net/departments/council/agendas/2010/20100511/s2010051101-D.htm 1/3 City Council Report City Council Meeting: May 11, 2010 Agenda Item: 1-D To: Mayor and City Council From: Carol Swindell, Director of Finance Subject: Award of Parking Services Agreement Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a five- year agreement with Affiliated Computer Systems, Inc., a Xerox Company (ACS) for an integrated parking management system in an estimated amount of $1,400,000 per year. Executive Summary The City annually issues in excess of 300,000 parking citations, generating over $16 million, as well as over $850,000 in parking permits. Since 2003, ACS has processed the City’s citations and internal staff has processed annual parking permits. The City’s handheld citation devices are out of date and the City does not utilize current technology such as license plate readers for parking enforcement activities. The development of an integrated parking system is consistent with the Walker Parking Study recommendations and will provide for greater efficiency and effectiveness in managing the parking program. After a joint competitive process with the cities of Beverly Hills and West Hollywood, staff recommends that a five-year agreement be authorized with ACS to provide an integrated parking solution. The amount of the contract is directly dependent on the number of citations issued and is expected to average $1,400,000 per year based on historical averages of the number of citations issued. Background In 2003, the cities of Santa Monica, West Hollywood and Beverly Hills issued a Request for Proposals for parking citation processing and Affiliated Computer Systems was selected as the best bidder for a five year contract. On April 22, 2008, Council approved a two-year extension so that the Westside cities could complete a study to determine whether to keep contracting out the citation processing service or to bring it in house. Beverly Hills and West Hollywood have decided to continue to contract out the services. These two cities joined with Santa Monica in issuing a Request for Proposals for citation processing services, including handheld enforcement devices, license plate readers, permit systems and other optional components for an integrated parking management system. Santa Monica will still complete the in-house vs. outsourcing analysis as part of a division-wide organizational study currently underway and is expected to be completed in mid-summer. As such, this contract will include the City’s standard termination language to allow flexibility for bringing the function in-house if warranted. The annual amount of the ACS contract is estimated at $1,400,000. 5/16/2019 Integrated Parking Management System - City of Santa Monica https://www.smgov.net/departments/council/agendas/2010/20100511/s2010051101-D.htm 2/3 Discussion On February 23, 2010, Council approved the Walker Parking Study Implementation Plan. As part of that plan, Council endorsed the review of Parking Operations staffing, policies and procedures. As part of the review and with input from other affected departments, staff identified the desire to develop an integrated parking system to improve the efficiency and effectiveness of managing the City’s parking resources. Concurrently, Parking Operations and Police staff have been working with the cities of Beverly Hills and West Hollywood to improve and coordinate parking issues that affect all Westside cities. All three cities desire the implementation of integrated parking systems including permit management, citation processing, handheld devices and license plate readers. The city’s current contract for citation processing services expires on June 30, 2010. Contractor Selection The three Westside cities jointly issued a Request for Proposals for citation processing, handheld devices, license plate readers and permit processing systems, which was broadly published by all three cities. Four proposals were received to deliver all requested services and one proposal was received for only handheld citation devices. A committee of representatives from all three cities, including Santa Monica Finance and Police Departments, reviewed the proposals and unanimously recommend ACS as the best bidder based on price, range of products and services offered, ability to address the cities’ issues and commitment to implement an integrated parking solution. Customer Service Over the course of the previous contract, Council has expressed concerns about the customer service received from ACS, which resulted in the request to conduct an analysis to determine if this service should be brought in-house. Over the past eight months, both the City and ACS have taken steps to improve customer service, including the assignment of one contract manager at the City, a review of ACS customer service standards, reassignment of ACS staff responsible for customer service management, reinstatement of regular meetings between the City and ACS, and a commitment to continue to improve customer service. ACS has added new management resources to include a Director of Operations to oversee customer service standards and a dedicated program analyst position. Additionally the new contract will feature system technology enhancements to increase customer service and the City’s ability to monitor and audit the customer service experience. These enhancements include digital imaging of all customer correspondence, direct access to digital audio recordings of all customer service phone calls, a customer service web portal that provides a secure method for customers to manage their accounts via the web, and improved reporting capabilities via Business Objects report tool to track and monitor customer service interaction and follow-up. The new contract will include the development of Business Process Rules (BPR), reports and other mechanisms to ensure a consistent level of customer service. 5/16/2019 Integrated Parking Management System - City of Santa Monica https://www.smgov.net/departments/council/agendas/2010/20100511/s2010051101-D.htm 3/3 The new contract also includes monetary penalties for failure to adhere to the BPRs or standards. The City is also currently conducting an organizational review of the Business & Revenue Operations Division which includes a review of the citation processing service and whether it should be brought in-house or continue to be contracted. This analysis is expected to be completed in early summer. The contract includes termination language, should the analysis show that some or all of these services should be brought in-house. Financial Impacts & Budget Actions The amount of the contract is dependent on the number of citations issued and is expected to average $1,400,000 per year for the five year period plus costs of handheld devices, license plate readers and the residential preferential parking annual renewal processing. Funds are requested at account 01225.544870 in Proposed Budget FY1011 and budget authority for subsequent years will be included in each annual proposed budget submitted for council approval. Prepared by: Donald Patterson, Business & Revenue Operations Manager Approved: Forwarded to Council: Carol Swindell Director of Finance Rod Gould City Manager City Council Report City Council Meeting: May 9, 2017 Ag enda Item: 3.C 1 of 7 To: Mayor and City Council From: David Martin, Director, Parking Operations (PCD) Gigi Decavalles-Hughes, Director, Finance Department Subject: Fourth Modification to Agreement 9210 (CCS) for Parking Citation Processing, Parking Permit Fulfillment, and Payment Processing Services Recommended Action Staff recommends that the City Council: 1. Assign agreement #9210 (CCS) from Xerox State & Local Solutions, Inc. to Conduent State & Local Solutions, Inc. 2. Authorize the City Manager to negotiate and execu te a fourth modification to agreement #9210 (CCS) in the estimated amount of $1.9 million (includes 10% contingency) with Conduent State & Local Solutions, Inc., a New-Jersey-based company, for parking citation processing, parking permit fulfillment, and p ayment processing services. This will result in a nine-year amended agreement with an estimated agreement amount of $14.5 million, with future year funding contingent on Council budget approval. Executive Summary The City currently contracts with Xerox State & Local Solutions, Inc. (Xerox) for parking citation processing, parking permit fulfillment, and payment processing services based on the recommendations in the 2009 Walker Parking Study for an integrated parking management system to improve the efficiency and effectiveness of managing the City’s parking resources. In February 2017 Xerox State & Local Solutions, Inc. formally changed its name to Conduent State & Local Solutions, Inc. (Conduent), requiring assignment of the agreement from Xerox to Condu ent. The current contract expires on June 30, 2017 with a two-year renewal option remaining. Staff recommends a fourth modification to agreement #9210 (CCS) to assign the agreement to Conduent; extend the current term to June 30, 2018 only, leaving one rem aining one-year renewal option; and modify the agreement to include additional conditions that conform to the City standards for contractual services. The proposed fourth modification will result in an estimated increase of $1.9 million (includes 10% contingency) in the contracted amount for a total estimated agreement amount of $14.5 million. Background 2 of 7 On November 23, 2009, the three Westside cities of Santa Monica, West Hollywood, and Beverly Hills jointly issued a Request for Proposals (RFP) for citat ion processing, handheld devices, license plate readers, and permit processing systems. The objectives stated in the RFP conform to the recommendations in the 2009 Walker Parking Study for an integrated parking management solution. The intended benefit of a joint RFP was economies of scale and working collaboratively as one entity in terms of service and performance standards, but each of the three Westside cities would award its own contract with the selected vendor. Four proposals were received and Xerox (then ACS State & Local Solutions, Inc.) was unanimously selected as the best bidder based on price, range of products and services offered, ability to address the Westside cities’ issues, and commitment to implement an integrated parking solution. On May 11, 2010, Council authorized the City Manager to negotiate and execute agreement # 9210 (CCS) with ACS State & Local Solutions, Inc. in the estimated average amount of $1,400,000 per year for a period of five years, with two additional two-year renewal options, to provide parking citation processing, parking permit fulfillment, and payment processing services. The parking permit fulfillment portion of the agreement would be implemented in four phases as Xerox had to build new software solutions to provide the services. In April 2012 agreement #9210 (CCS) was assigned to Xerox following the name change as a result of ACS State & Local Solutions, Inc. being acquired by Xerox. There have been three modifications to agreement #92 10 (CCS) through administrative procedures as these modifications did not alter the terms or contract amount. On July 10, 2012, the City issued a first modification to accommodate new functionality and clarify services to be provided by Xerox, including allowing Xerox to also accept American Express payments in addition to VISA and MasterCard and allowing the City to purchase permit stock from Xerox per the City’s specifications. On February 13, 2013, the City issued a second modification to accommodate reimbursement to Xerox for postage and mailing costs related to the services provided. On June 23, 2015, the City issued a third modification to exercise the first renewal option and extend the term to June 30, 2017, clarify the additional services to be performed by Xerox per the 3 of 7 original agreement, and revise the pricing schedule. Discussion The City has had an agreement with Xerox since July 2010 for parking citation processing, parking permit fulfillment, and payment processing services. Agreement #9210 (CCS) with Xerox expires on June 30, 2017 with one remaining two-year renewal option. Xerox assists the City with the administrative processes of the parking citations the City issues. Xerox processes the citations by uploading the citations to its citation and permit management system daily; accepting citation payments in person, by mail or online; responding to phone inquiries; and mailing legal and payment notices to the vehicles’ registered owners. The California vehicle code entitles registered owners to certain appeal processes after a citation is issued. These appeal procedures consist of an initial review and/or an administrative hearing. Xerox is tasked with the intake of these appeals, assigning them to the appropriate departments for response, managing the administrative hearing schedules, and notifying the register owners of the appeal decisions. In addition, Xerox is tasked with the collection of unpaid citations. Xerox, on behalf of the City, notifies the California Department of Motor Vehicles (DMV) and/or Franchise Tax Board (FTB) of any unpaid citations, tracks the remittances intercepted by these agencies, and applies them to the appropriate citations accordingly. In 2016 the City issued over 280,000 parking citations. Approximately 18,500 of these citations resulted in the customers requesting an initial review for the validity of the citation, and 1,800 of the customers found to be liable proceeded to request an administrative hearing from the City’s hearing officer for an independent review. As a result, Xerox responded to over 40,000 phone inquiries, and mailed 13,000 unpaid notices to DMV and 1,000 notices to FTB respectively. For parking permit processing, Xerox is responsible for processing over 50,000 parking permit renewals every year for the preferential parking program. There are four renewal cycles every calendar year with a total of over 20,000 customer accounts. Xerox works 4 of 7 closely with staff to send out renewal notices to existing account holders and process the renewals accordingly. Customers can renew their permits online or by mail. Xerox houses and maintains the permit stock on the City’s behalf. Finally, Xerox provides payment processing services related to parking citation processing and parking permit fulfillment including lockbox services, which hel ps simplify collection and processing of receivable payments. Assignment of Agreement On January 29, 2016, Xerox announced its plan to separate into two independent, publicly traded Fortune 500 companies: a document technology company known as Xerox Corporation and a business process outsourcing company known as Conduent Incorporated. The separation concluded and, as of January 1, 2017, the business process services provided by Xerox Corporation is now conducted under the new name Conduent, Inc. As of February 16, 2017, Xerox State & Local Solutions, Inc., an indirect but wholly owned subsidiary of Conduent, Inc. changed its name to Conduent State & Local Solutions, Inc. to align itself more clearly with the Conduent brand. The name change does not affect the contract between Conduent and its customers and business partners as Conduent State & Local Solutions, Inc. remains the same legal entity with the same employer identification number (EIN) after the name change. Contract Extension Staff explored the possibility of issuing a new RFP to obtain a new service provider for the range of services currently provided by Xerox. This exploration was also intended to identify available new technologies relating to citation/permit issuance and management since the contract was executed. While new and improved technologies exist, there are few companies that are able to provide the full range of services desired by the City. Staff recommends extending the agreement with Xerox to minimize any service interruptions while continuing to allow staff to explore other possibilities for the best integrated parking solution. Contract Modifications 5 of 7 The amount of the agreement is dependent on the number of citations and parking permits issued. The original agreement was approved at an estimated amount of $1,400,000 per year, or $12.6 million for the duration of the agreement if all renewal options were exercised. The City has spent close to $9.4 million since the inception of the agreement through FY 2015-16, and is projected to spend an estimated additional amount of $4.6 million between FY 2016-17 and FY 2018-19 on all contracted services, bringing the estimated total to $14 million for the duration of the agreement. Staff recommends a fourth modification in the estimated amount of $1.9 million (includes 10% contingency), with an estimated agreement amount of $14.5 million, with future year funding contingent on Council budget approval. Staff also recommends a fourth modification of the agreement to include some provisions that are now City standards for contractual services such as terminating an agreement at the City’s convenience. While Xerox has primarily met its contractual obligations, there have been a few performance issues since contract inception. During the same time period, the Parking Operations Division experienced several staff turnovers, which created continuity issues and made contract oversight more challenging. In 2016 staff met with Xerox management on multiple occasions to address the performance issues. Xerox’s contract performance has greatly improved and staff is working closely with the Xerox team to continue to improve and ensure a seamless contracting relationship. To more effectively manage this agreement, staff recommends the following conditions in the fourth modification: Extend the term to June 30, 2018 and provide one remaining one -year renewal option. The total contract term remains at nine years. Following the last option period, staff will issue a new RFP for citation and permit processing services. Include an option for the City to terminate the agreement for convenience. Include an option to allow the City to terminate the agreement in parts or in whole. 6 of 7 Revise the performance standards for parking permit fulfillment to include a penalty provision so it is consistent for all contracted services. Vendor Selection On November 23, 2009, the three Westside cities of Santa Monica, West Hollywood, and Beverly Hills jointly issued a RFP for citation processing, handheld devices, license plate readers, and permit processing systems. The RFP was broadly publicized by all three cities. Four proposals were received to deliver all requested services; one proposal was received for only handheld citation devices. A selection committee of representatives from all three cities reviewed the proposals and unanimously selected Xerox (then ACS State & Local Solutions, Inc.) as the best bidder based on price, range of products and services offered, ability to address the Westside cities’ issues, and commitment to implement an integrated parking solution. Financial Impacts and Budget Actions The agreement modification to be awarded to Conduent State & Local Solutions, Inc. is $1.9 million, for an amended estimated agreement amount of $14.5 million. Funds are available in the FY 2017-19 proposed budget in the Finance and Planning & Community Development departments. The agreement will be charged to 012241.555010 for parking citation costs and 01417.555010 for parking permit fulfillment costs. Future year funding is contingent on Council budget approval. Prepared By: Caline Evans, Administrative Analyst Approved Forwarded to Council 7 of 7 Attachments: A. Oaks - Xerox State & Local Solutions B. May 11, 2010 Staff Report C. Oaks - Conduent State & Local Solutions 2017 City Council Report City Council Meeting: May 8, 2018 Agenda Item: 3.J 1 of 4 To: Mayor and City Council From: Gigi Decavalles-Hughes, Director, Finance Department, Revenue Subject: Fifth Modification to Agreement 9210 (CCS) with Conduent State & Local Solutions, Inc. to add the Installment Payment Plans Software Module to Process Payment Plans for Parking Citations Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a fifth modification to agreement #9210 (CCS) in an estimated amount of $61,250 with Conduent State & Local Solutions, Inc., a New Jersey-based company, to add the Installment Payment Plans software module to process payment plans for parking citations in compliance with Assembly Bill 503. The nine -year term of the contract will remain unchanged. This will result in a nine-year amended agreement with a new estimated total amount of $14,561,250, with future year funding contingent on Council budget approval. Executive Summary The City currently contracts with Conduent State & Local Solutions, Inc. (Conduent) for parking citation processing, parking permit fulfillment, and payment processing services. On October 13, 2017, the State of California approved Assembly Bill No. 503 (AB 503), which mandates that cities provide payment plans for any unpaid parking citations for qualified indigent individuals who request it. Staff recommends a fifth modification to agreement #9210 with Conduent to add the Installment Payment Plans (IPP) software module to process payment plans in compliance with AB 503. The amended cont ract would be for an estimated additional amount of $61,250 for the remainder of the contract, for an estimated amended total of $14,561,250. The nine -year term of the contract would remain unchanged. Background On November 23, 2009, the three Westside cities of Santa Monica, West Hollywood, and Beverly Hills jointly issued a RFP for citation processing, handheld devices, license 2 of 4 plate readers, and permit processing systems. A selection committee of representatives from all three cities reviewed the proposals and unanimously selected Xerox (then ACS State & Local Solutions, Inc.) as the best bidder based on price, range of products and services offered, ability to address the Westside cities’ issues, and commitment to implement an integrated parking solut ion. On May 11, 2010 (Attachment A), Council authorized the City Manager to negotiate and execute agreement #9210 (CCS) with ACS State & Local Solutions, Inc . in an estimated amount of $1,400,000 per year for a period of five years, with two additional t wo-year renewal options, to provide parking citation processing, parking permit fulfillment, and payment processing services. In April 2012 agreement #9210 (CCS) was assigned to Xerox following the name change as a result of ACS State & Local Solutions, I nc. being acquired by Xerox. Xerox later separated its parking operations under Conduent. The City’s agreement to maintain the software is now with Conduent. The most recent contract modification was approved by Council on May 9, 2017 (Attachment B) to increase the contract amount by an estimated $1.9 million (including a 10% contingency) and extend the contract term to June 30, 2018, with one remaining one-year renewal option. This modification resulted in a nine-year amended agreement with an estimated agreement amount of $14.5 million, with future year funding contingent on Council budget approval. As stipulated in the fourth modification, the City is currently in the process of extending the contract for an additional one -year term through June 30, 2019. Discussion On October 13, 2017, the State of California approved AB 503 which mandates that cities offer payment plans for unpaid parking citation(s) to all qualified indigent individuals who request it. The City has not offered payment plans for parking citations in the past, and the current contract with the company providing parking citation processing services (Conduent) does not include an IPP software module or pricing information. The implementation deadline for AB 503 is July 1, 2018. To aid in this implementation, staff recommends acquiring Conduent’s IPP software module. 3 of 4 In concert with AB 503 implementation, staff also recommends offering payment plans for parking citations to all people issued citations. This option has been requested many times in the past and would enhance customer service levels by offering a new payment option and reducing the number of Department of Motor Vehicles registration holds on cited vehicles. In addition, this service could potentially reduce the City’s parking citation collections costs as it could lead to fewer delinquent citations. Staff estimates the cost to provide these services will be approximately $61,250. Staff examined whether to only offer payment plans to indigent people as required by AB 503 or to offer the option to all citation recipients. Staff recommends offering the option to everyone because it provides operational efficiency and reduces the average cost per payment plan. Since the cost of the service would be an estimated amount o f $61,250 regardless of the number of participants, offering this option to the general public would lower the average cost per payment plan and enhance the level of customer service. Financial Impacts and Budget Actions Since the City has not offered payment plans to the public in the past, no historical data is available. The contract modification to be awarded to Conduent State & Local Solutions, Inc. is for an estimated agreement amount of $61,250. Funds for the one - time payment are available in the FY 2017-18 budget in the Finance Department account number S010130.589000 (expenditure control savings) for the initial setup costs and account number 012241.555010 (Contractual Services) for ongoing costs (mailing expenses). Future year funding is contingent on Council budget approval. 4 of 4 Prepared By: David Carr, Assistant City Treasurer Approved Forwarded to Council Attachments: A. May 11, 2010 Staff Report (Weblink) B. May 9, 2017 Staff Report (Weblink) C. 2018 Conduent Oaks Initiative Form CITY OF SANTA MONICA OAKS INITI ATIVE NOTICE NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk. This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public off icial from receiving, and a person or entity from conferring, specified personal benef its or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica. All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists f or persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period. In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This inf ormation must be updated and supplied every 12 months. CITY OF SANTA MONICA OAKS INITIATIVE DISCLOSURE FORM In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Public benefits include: 1. Personal services contracts in excess of $25,000 over any 12-month period; 2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period; 3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period; 4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period; 5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000; 6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or 7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period. Name(s) of persons or entities receiving public benefit: Name(s) of trustees, directors, partners, and officers: Name(s) of persons with more than a 10% equity, participation, or revenue interest: Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY: Bid/PO/Contract # ____________________________ Permit # ___________________________ Officers and Directors of Conduent State Local Solutions, Inc. Name Title Troy R. Anderson Vice President ‐ Controller James Barkman Vice President ‐ Finance Nicholas Bevilacqua Assistant Secretary Scott Cade Vice President Lawrence Callahan Vice President ‐ Real Estate Mark Cantelli Vice President Karen Caruso Vice President Michael Cerone Vice President Kevin Ciaglo Assistant Secretary Joseph Cinquemani Vice President Allan Cohen Vice President ‐ Accounting Marcus Collier President Holly Cooper Vice President Jeffrey Friedel Vice President ‐ HR Carrie Glidden Assistant Secretary Rahul Gupta Vice President ‐ Information Technology James Haddow Assistant Secretary Sonia A. Hollies Vice President ‐ Tax John Iacono Vice President ‐ Procurement Michael Langenohl Executive Vice President David Lemoine Vice President Donna Migoni Vice President Kimberly Monroe Assistant Secretary Christopher Scott Morrow Assistant Secretary Vishnu Nanan Vice President J. Michael Peffer Director J. Michael Peffer Secretary, Vice President Mark Perrigo Vice President ‐ Finance Brett Peze Vice President David Pierson Vice President ‐ Real Estate John Polk Vice President Richard J. Russin Senior Vice President, Assistant Secretary John ("Mick") Michael Slattery Executive Vice President Ivan Squire Vice President Robert Starr Treasurer, Vice President Brian Walsh Director Brian Walsh Chief Financial Officer Brian Walsh Senior Vice President Paul R. Webber IV Assistant Secretary David Wright Vice President REFERENCE: Modified Contract No. 9210 (CCS)