SR 05-28-2019 3C
City Council
Report
City Council Meeting: May 28, 2019
Agenda Item: 3.C
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Water Resources
Subject: Award Professional Services Agreement with Dudek for the Preparation of an
Environmental Study for the Olympic Well Field Restoration and Arcadia
Water Treatment Plant Expansion Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP for the Preparation of an Environmental Study for the Olympic Well
Field Restoration and Arcadia Water Treatment Plant Expansion Project to
Dudek, a California-based company, for the Preparation of an Environmental
Study for the Olympic Well Field Restoration and Arcadia Water Treatment Plant
Expansion Project for the Water Resources Division;
2. Authorize the City Manager to negotiate and execute an agreement with Dudek,
in an amount not to exceed $313,955 (including a $50,000 contingency) for two
years with future year funding contingent on Council budget approval.
Summary
The City of Santa Monica strives to achieve water self -sufficiency by 2023, which will
lead to long-term cost benefits for ratepayers, establishment of a diverse and drought -
resilient local water supply, and a reduction in the City’s water supply energy footprint.
Staff recently updated the City’s Sustainable Water Master Plan (SWMP), which
outlined key projects including the Olympic Well Field Restoration and Arcadia Water
Treatment Plant Expansion Project. This project involves constructing a new advanced
water treatment facility to treat contaminated groundwater from the Olympic Well Field,
implementing production efficiency upgrades at the Arcadia Water Treatment Plant
(WTP), and installing a new pipeline to convey water from the Olympic Well Field to the
Arcadia WTP. An environmental study for the project is necessary to comply with the
California Environmental Quality Act (CEQA). Staff recommends Dudek as the best
qualified firm to prepare the study for the project.
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Discussion
On November 27, 2018, staff from the Water Resources Division presented the City
Council with an updated SWMP and proposed a refined pathway to reach the City’s
goal of water self-sufficiency by 2023 (Attachment A). The refined pathway outlined in
the SWMP included the following three components:
• Component 1 - continuing and increasing water conservation efforts to
permanently reduce water demand;
• Component 2 - developing sustainable and drought-resilient alternative water
supplies; and
• Component 3 - expanding local groundwater production within sustainable yield
limits.
The Olympic Well Field Restoration and Arcadia WTP Expansion Project contains
elements of components 2 and 3 of the SWMP. The project will upgrade the existing
Arcadia WTP with new treatment technology to increase production efficiency and
produce additional potable water. The project will also restore the Olympic Well Field to
its full production capacity by providing advanced treatment for the contaminated
groundwater in the Olympic Sub-basin, which in turn will allow the City to expand its
local groundwater production. In addition, the project will include a new pipeline to
separate Olympic Well Field groundwater from Charnock Well Field groundwater for
treatment at the Arcadia WTP, which will help reduce overall treatment costs for the
contaminated groundwater.
Vendor Selection
Dudek was selected to prepare an environmental study for this project from an
approved shortlist of environmental consulting firms. A shortlist good for five years was
created by way of the Request for Qualifications (RFQ) process. A Request for Proposal
(RFP) was sent to six of the 10 pre-qualified firms that have relevant infrastructure
experience. Dudek was selected as best bidder from the four proposals received.
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RFQual Data
RFQaul
Posting Date
RFQual
Posted On
RFQual Advertised
In (City Charter &
Municipal Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
10/27/2015 City’s Online
Bidding Site
Santa Monica Daily
Press
123 24 1/18/2016
Pre-qualified List (for Environmental Consulting Services)
AMEC Earth & Environmental/ Wood
Environment & Infrastructure Solutions, Inc.
Ascent Environmental CAJA Environmental
Services, LLC
Dudek Ecotierra Envicom Corporation ICF International
LSA Associates, Inc. Michael Baker PCR Services
Corporation/ESA
Rincon Consultants, Inc
Vendor Selection Recommendation
Municipal Code SMMC 2.24.073
Evaluation Criteria Past experience, adequacy of response, records of past performance,
and demonstrated thoroughness in work approach.
Justification to Short-List
Responding vendor proposals were evaluated and scored based on the above criteria and the
top eleven were recommended as best qualified firms for environmental consulting services.
RFP Data
RFP Sent Date RFP Sent To # of Submittals
Received
Date Publicly Opened
2/26/2019 RFP sent to 6 pre-
qualified firms on short list
4 3/13/2019
RFPs Received
Ascent Environmental Dudek
Rincon Consultants, Inc. Wood Environment & Infrastructure Solutions, Inc.
Vendor Selection Recommendation
Municipal Code SMMC 2.24.073
Evaluation Criteria Past experience, adequacy of response, records of past performance,
and demonstrated thoroughness in work approach.
Justification to Award
A three-person review committee from the Department of Public Works, Water Resources
Division and the Planning Division evaluated the four proposals based on price, previous
experience, project approach/technical competence, ability to meet the work plan, and
timeliness. Based on the evaluations, the committee recommends awarding the RFP to Dudek
as the best qualified firm. Dudek’s proposal was the best qualified based on having the most
comprehensive scope of work that will ensure the project is completed on time and the City
achieves its water self-sufficiency goal. Dudek’s key team members (e.g., project manager)
have more direct experience with water/wastewater treatment projects, including previous
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experience working with the City.
Financial Impacts and Budget Actions
Staff seeks authority to award a Professional Services Agreement with Dudek for the
preparation of an environmental study for the Olympic Well Field Restoration and
Arcadia Water Treatment Plant Expansion Project.
Agreement Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Contract
Amount
$156,977.50 C5007740.689000 - Arcadia Capacity Expansion $156,977.50
$156,977.50 C5007750.689000 - Olympic Wellfield Restoration $156,977.50
Total $313,955
Prepared By: Sunny Wang, Principal Civil Engineer
Approved
Forwarded to Council
Attachments:
A. November 27, 2018 Staff Report (Web Link)
B. Dudek Oaks Initiative Disclosure Form
Dudek
2019 corporate officer information:
Chairman/Chief Executive Officer: Frank J. Dudek
President: Joe Monaco
Secretary/General Counsel: Amy Paul
Treasurer/Chief Financial Officer: Christine Moore
Vice president/Engineering: Robert Ohlund
Vice President/Hydrogeology Peter Quinlan
Vice President/Environmental: Eric Wilson
Assistant Secretary: Emily Hart
Assistant Secretary: D. Michael Metts
Chief Information Officer: Brian Nordmann
REFERENCE:
Contract No. 10848
(CCS)