SR 04-23-2019 3J
City Council
Report
City Council Meeting: April 23, 2019
Agenda Item: 3.J
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Resource Recovery & Recycling
Subject: Award Bids for Purchase of Solid Waste and Recycling Containers
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4370 to Consolidated Fabricators Corporation, a North Carolina-
based company, for the purchase of 2- and 3-yard metal solid waste, recycling,
and green waste/organics containers for the Public Works Department;
2. Authorize the Procurement Manager to issue a purchase order with Consolidated
Fabricators Corporation for the purchase of 2- and 3-yard metal solid waste,
recycling, and green waste/organics containers in the amount not to exceed
$309,000 for six years with future year funding contingent on Council budget
approval.
3. Award Bid #4371 to Ball, Bounce, and Sport, an Ohio-based company, for the
purchase of 2-yard plastic green waste/organics containers for the Public Works
Department;
4. Authorize the Procurement Manager to issue a purchase order with Ball, Bounce,
and Sport for the purchase of 2-yard green waste/organics containers in the
amount not to exceed $395,000 for 10 years to extend on the same terms and
conditions for years one through five and a 3% increase each year on pricing for
years six through10, with future year funding contingent on Council budget
approval.
5. Award Bid #4371 to Rehrig Pacific Company, a California-based company, for
the purchase of 2-, 3-, and 4-yard plastic solid waste and recycling containers for
the Public Works Department;
6. Authorize the Procurement Manager to issue a purchase order with Rehrig
Pacific Company for the purchase of 2-, 3-, and 4-yard plastic solid waste and
recycling containers in the amount not to exceed $3,381,000 for 10 years with
future year funding contingent on Council budget approval.
7. Award Bid #4372 to Rehrig Pacific Company, a California-based company, for
the purchase of 35-gallon plastic recycling and green waste/organics containers,
65-gallon and 95-gallon solid waste, recycling, and green waste/organics
containers for the Public Works Department;
8. Authorize the Purchasing Services Manager to issue a purchase order with
Rehrig Pacific Company for the purchase of 35-gallon plastic recycling and green
waste/organics containers, 65-gallon and 95-gallon solid waste, recycling, and
green waste/organics containers in the amount not to exceed $2,156,000 for 10
years with future year funding contingent on Council budget approval.
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Summary
The City provides solid waste, green waste/organics, and recycling containers to
residents and commercial customers in various sizes and materials depending on
customer needs and the availability of space for waste container placement. Staff
recommends the following bid awards:
• Consolidated Fabricators Corporation to provide 2- and 3-yard metal solid waste
and recycling containers for a six-year term not to exceed $309,000;
• Ball, Bounce, and Sport to provide 2-yard plastic green waste/organics
containers for a 10-year term not to exceed $395,000;
• Rehrig Pacific Company to provide 2- to 4-yard plastic solid waste and recycling
containers for a 10-year term not to exceed $3,381,000; and
• Rehrig Pacific Company to provide 35-gallon, 65-gallon, and 95-gallon plastic
recycling and green waste/organics for a 10-year term not to exceed $2,156,000.
Longer-term agreements are advantageous for these container purchases, because
they lock in the most favorable pricing. They also allow the City to provide containers
that are uniform in size and appearance and include design features that are compatible
with the City’s waste trucks.
Discussion
The Resource Recovery and Recycling Division provides containers to solid waste
customers for the disposal of solid waste, green waste/organics, and recycling
materials; the containers are funded by the solid waste service rates paid by residential
and commercial customers. Currently, three types of containers are provided to
customers. The smallest containers are the 65-gallon and 95-gallon carts used by most
residential single-family homes. A larger option is the 300-gallon container that is round
and has a relatively small footprint, which makes it optimal for use in street alleys where
space constraints exist or for use by smaller multi-family units that do not require larger
bins. The largest option is the 2- to 4-yard bins that are rectangular, usually placed in a
dedicated waste disposal area, and used by larger multi-family and commercial
customers. The large bins can be made of plastic or metal; metal bins are issued for
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locations with tight spaces due to their slimmer profile. All containers, regardless of size
or composition, require periodic replacement due to normal wear and tear, damage, and
customer requests for additional containers. Additionally, the City also stocks a limited
number of 35-gallon carts for use at special events.
Many container manufacturers only produce containers of certain sizes and materials.
Therefore, staff issued three separate bids in hopes of receiving multiple bids and
selecting the best vendor for each commodity.
Consolidated Fabricators Corporation would provide 2- and 3-yard metal solid waste
and recycling containers for a total not to exceed $309,000; Ball, Bounce, and Sport
would provide 2-yard plastic green waste/organics containers for a total amount not to
exceed $395,000; Rehrig Pacific Company would provide 2- to 4-yard plastic solid
waste and recycling containers for a total amount not to exceed $3,381,000; and Rehrig
Pacific Company would provide 35-gallon, 65-gallon, and 95-gallon plastic recycling and
green waste/organics for a total not to exceed $2,156,000.
Vendor Selection
Bid Data for 2- and 3-yard Metal Bins (Bid #4370)
Bid Posting
Date
Bid Posted
On
Bid Advertised In
(City Charter &
Municipal Code)
# of
Vendors
Downloaded
# of Submittals
Received
Date Publicly
Opened
11/20/2018 City's Online
Bidding Site
Santa Monica
Daily Press 13 2 12/17/2018
Submittals Received Selection Criteria
Item Consolidated Optimisation
Municipal
Code
SMMC 2.24.072
2-yard metal $614.00/unit $625.00/unit Evaluation
Criteria
Price, previous experience, ability
to deliver, quality of product, and
compliance with City specifications 3-yard metal $693.00/unit $625.00/unit
Best
Bidder
Consolidated Fabricators
Corporation
Best Bidder Justification
Staff recommends awarding the contract for providing metal 2- and 3-yard metal bins to
Consolidated Fabricators Corporation. Even though Consolidated’s per unit price for 3-
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yard metal bins is higher, the City has used more 2-yard bins historically and in this regard,
Consolidated is the lowest bidder. Additionally, Consolidated Fabricators was the only
bidder that provided a complete and qualified bid packet that met the City's bid
specification requirements. The City has ordered bins and bin parts from Consolidated
since 1999 and Consolidated has been a reliable vendor. Finally, Consolidated Fabricators
Corp. is in Van Nuys, CA, which will allow for a shorter lag time between orders.
Consolidated Fabricators agreed to a five-year initial term and only offered a one-year
renewal term. Thus, the purchase order will have a total term of six years.
Bid Data for 2-, 3-, and 4-yard Plastic Bins (Bid #4371)
Bid Posting
Date
Bid Posted
On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date Publicly
Opened
11/28/2018 City's Online
Bidding Site
Santa Monica
Daily Press 20 3 12/13/2018
Submittals Received Selection Criteria
Item Ball,
Bounce Consolidated Rehrig
Municipal
Code
SMMC 2.24.072
2-yard
plastic
$560.00/
unit $774.00/unit $563.00/
unit
Evaluation
Criteria
Price, previous experience,
ability to deliver, quality of
product, and compliance with
City specifications
3-yard
plastic
$630.00/
unit $914.00/unit $634.00/
unit
4-yard
plastic
$714.00/
unit NO BID $749.00/
unit
Best
Bidder
Ball, Bounce, and Sport for 2-
yard plastic green waste bins
and Rehrig Pacific Company
for 2-, 3, and 4-yard plastic
solid waste and recycling bins
only
Best Bidder Justification
Staff recommends awarding a contract to Ball, Bounce, and Sport to provide 2-yard green
waste/organics plastic bins and a contract to Rehrig Pacific Company to provide 2-, 3-, and
4-yard plastic solid waste and recycling bins. Ball, Bounce, and Sport Inc. was the only
bidder to offer an additional option of both side and bottom pockets on containers. These
features are ideal for optimal service because the bins become very heavy when filled with
green waste/organics and having both pockets will enable Resource Recovery and
Recycling vehicles to lift the bins for service without causing structural damage to the
containers. For 2-, 3- and 4-yard plastic solid waste and recycling bins, Rehrig Pacific
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proved to be the best choice. Though Rehrig is not the lowest bidder, they are based in Los
Angeles, CA, which will allow for dedicated customer service. They can provide all
container types with the shortest lead time which will in turn allow the City to provide
residents and businesses containers at a faster rate. The City has been ordering containers
and replacement parts from Rehrig since 2000, and Rehrig has proven to be a reputable
vendor. Rehrig is a current vendor for plastic bins and carts. Lastly, Rehrig proved to be the
most responsive bidder with regards to requests for further information.
Bid Data for 35-, 65-, 95-Gallon Carts (Bid #4372)
Bid Posting
Date Bid Posted On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date Publicly
Opened
11/20/2018 City's Online
Bidding Site
Santa Monica
Daily Press 29 4 12/17/2018
Submittals Received Selection Criteria
Item Otto Rehrig Schaefer Toter
Municipal
Code
SMMC 2.24.072
35-
gallon
plastic
$35.95/
unit
$33.00/
unit
$38.00/
unit
$34.50/
unit
Evaluation
Criteria
Price, previous experience, ability to
deliver, quality of product, and
compliance with City specifications
65-
gallon
plastic
$40.11/
unit
$41.69/
unit
$46.00/
unit
$38.75/
unit
Best
Bidder
Rehrig Pacific Company for 35-
gallon recycle and green waste
plastic carts and 65-, 95-gallon
plastic solid waste, recycling
green waste carts 95-
gallon
plastic
$44.25/
unit
$45.62/
unit
$48.75/
unit
$45.50/
unit
Best Bidder Justification
Staff recommends Rehrig Pacific Company to provide 35-, 65-, and 95-gallon plastic carts
Though Rehrig Pacific is not the lowest bidder, they are based in Los Angeles, CA, which will
allow for dedicated customer service. They can provide all requested container types with the
shortest lead time, which will in turn allow the City to provide residents and businesses
containers at a faster rate. The City has ordered containers and replacement parts from
Rehrig since 2000, and Rehrig has proven to be a reputable vendor. They are a current
vendor for plastic bins and carts.
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Financial Impacts and Budget Actions
Staff seeks authority to award purchase orders with Consolidated Fabricators
Corporation for the purchase of 2- and 3-yard metal solid waste, recycling, and green
waste/organics containers; Ball, Bounce, and Sport for the purchase of 2-yard green
waste/organics containers; and Rehrig Pacific Company for the purchase of 2-, 3-, and
4-yard and 35-, 65-, and 95-gallon plastic solid waste and recycling containers.
Purchase Order Requests
Vendors FY 2018-19
Budget Request
Amount
CIP Account #
Total Purchase Order
Amount
Consolidated Fabricators $48,000 C5404540.689000 $309,000
Ball, Bounce, and Sport $38,000 C5404540.689000 $395,000
Rehrig Pacific
$298,000 C5404540.689000 $3,381,000
$133,000 C5404540.689000 $2,156,000
Total: $517,000 $6,241,000
Future year funding is contingent on Council budget approval.
Prepared By: Patty Manalo, Administrative Analst
Approved
Forwarded to Council
Attachments:
A. Consolidated Fabricators Oaks Initiative - Bid 4370
B. Ball Bounce and Sport Oaks Initiative Disclosure Form - Bid 4371
C. Rehrig Oaks Initiative Disclosure Form - Bid 4371
D. Rehrig Oaks Initiative Disclosure Form - Bid 4372
Rehrig Pacific Company
Rehrig Pacific Company
3/21/2019