SR 04-23-2019 3B
City Council
Report
City Council Meeting: April 23, 2019
Agenda Item: 3.B
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To: Mayor and City Council
From: Bill Walker, Fire Chief, Fire Department
Subject: Award of Bid for Fire Department Equipment
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4368 to two vendors: L.N. Curtis, a California-based company and
Municipal Emergency Services, a California-based company for the purchase of
fire hose, fire tools, and fire equipment;
2. Authorize the Purchasing Services Manager to issue a purchase order with L.N.
Curtis for the purchase of fire hose, fire tools and fire equipment in the amount
not to exceed $200,000 for one year, with four additional one year renewal
options in the amount of $400,000 for a total not to exceed $600,000 with future
year funding contingent on Council budget approval.
3. Authorize the Purchasing Services Manager to issue a purchase order with
Municipal Emergency Services for the purchase of fire tools and fire equipment in
the amount not to exceed $45,000 for one year, with four additional one year
renewal options in the amount of $180,000 for a total not to exceed $225,000
with future year funding contingent on Council budget approval.
Executive Summary
The Santa Monica Fire Department responded to more than 17,000 calls last year,
including responding to fire, health and other emergencies. The volume and range of
responses require the Fire Department to outfit it fire apparatus with hose, tools, and
other equipment for emergency response. Following a formal bid process, two vendors,
L.N. Curtis and Municipal Emergency Services are recommended as the best bidders to
provide and deliver these tools and equipment. The first year’s expenditure with L.N.
Curtis is $200,000, with two additional one-year renewal options for up to $150,000
each year for a total amount not to exceed $500,000. The first year’s expenditure with
Municipal Emergency Services is $45,000, with two additional one-year renewal options
for up to $45,000 each year for a total amount not to exceed $135,000.
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Discussion
The Santa Monica Fire Department maintains a fleet of ten fire engines, two trucks and
other vehicles at its four fire stations that must be properly outfitted to respond to
emergencies. In support of this effort, staff purchases a variety of tools and equipment
to ensure the Department’s first responders are prepared to provide response to a
variety of emergencies. Tools and equipment include items such as fire hose, jaws-of-
life, hand tools, chainsaws, rescue harnesses, ropes and webbing, search cameras,
and hazardous materials field testing kits.
Vendor Selection
Bid Data
Bid Posting
Date Bid Posted On
Bid Advertised In
(City Charter &
Municipal Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
12/13/2018 City's Online
Bidding Site
Santa Monica Daily
Press 25 2 1/10/2019
Submittals Received
L.N. Curtis $458,458 for 276
items bid
Municipal
Emergency
Services
$41,942 for 61
items bid
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Best Bidder Justification
L.N. Curtis and Municipal Emergency Services were identified as the lowest bidder on each of
the respective items to be awarded from the equipment list identifying 524 items posted on
Planet Bids.
Financial Impacts and Budget Actions
Staff seeks authority to award a purchase order with L.N. Curtis and Municipal
Emergency Services for the purchase of a variety of tools and equipment.
Purchase Order Request
Request
Amount
FY 2018-19
Budget CIP
Account #
Total Contract
Amount
Vendor
$200,000 C0104560.689000 $500,000 L.N. Curtis
$45,000 C0104560.689000 $135,000 Municipal Emergency Services
Future year funding is contingent upon Council approval.
Prepared By: Terese Toomey, Principal Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. MES Oaks
B. LN Curtis Oaks
Selection Criteria
Municipal Code SMMC 2.24.072
Evaluation
Criteria
Price, previous experience, ability to
deliver, quality of product, and
compliance with City specifications.
Best and
Lowest Bidder
L.N. Curtis and Municipal Emergency
Services
Municipal Emergency Services, Inc.
TAX ID: 65 -1051374
January 1, 2018
Current Company Officers:
Thomas X. Hubregsen, President & CEO Since 12/31/2004
Office: 7 Poverty Road, 85H Bennett Square, Southbury, CT 06488
Michael F. Bonnet, Secretary Since 12/31/2004
Office: 420 Lexington Avenue, 24th Floor, Room 2446-47
New York, NY 10017
Jeffrey R. Johnson, Vice President Finance & Operations Since 11/1/2007
Office: 7 Poverty Road, 85H Bennett Square, Southbury, CT 06488
John Skaryak, Vice President Sales & Service Since 11/1/2007
Office: 7 Poverty Road, 85H Bennett Square, Southbury, CT 06488
Current Directors:
Michael F. Bonnet, CFO, Director Since 12/31/2004 Expires 1/1/2019
Thomas X. Hubregsen, President & CEO Since 12/31/2004 Expires 1/1/2019
Chairman of the Board
John McNulty, Director Since 12/31/2004 Expires 1/1/2019
Office: 7 Poverty Road, 85H Bennett Square, Southbury, CT 06488
Andy Hubregsen, Secretary Since 3/1/2008 Expires 1/1/2019
Office: 420 Lexington Avenue, 24th Floor, Room 2446-47
New York, NY 10017
Updated: May 2018
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