SR 03-26-2019 3J
City Council
Report
City Council Meeting: March 26, 2019
Agenda Item: 3.J
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Second Contract Modification with West Valley Investment Group for Parking
Structure 5 Tenant Improvement Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a second modification to agreement #10417 (CCS) in the amount of $70,000
with West Valley Investment Group, Inc., a California-based company, for additional
construction services to complete the Parking Structure 5 Tenant Improvement Project
for the Public Works Department. This will result in an amended agreement with a new
total amount not to exceed $4,086,715, with future year funding contingent on City
Council budget approval.
Summary
Tenant improvements on the ground floor of Parking Structure 5 are underway to create
the new GoSaMo Center, which will provide a centralized location for the public to
receive transit and parking services. A second modification to the agreement with W est
Valley Investment Group, Inc. in the amount of $70,000 for additional construction
services is required to complete the GoSaMo Center facility due to the unforeseen,
complex coordination with the existing structure. Scheduled to open on April 15, 2019,
this facility will support the City’s goal of enhancing mobility by providing the public with
convenient access to transit options.
Discussion
The GoSaMo Center, formerly known as the Transit and Parking Services (TAPS)
facility, is being constructed on the ground floor of Parking Structure 5, located at 1440
4th St., as the City’s new parking and transit services hub. Parking Structure 5 was built
in 1969, and the City converted a portion of the ground floor along 4th Street into retail
and office space in the 1980s. After the conversion, various tenants made
undocumented alterations and additions to the building throughout the years. The
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alterations and additions concealed the original structure and building elements.
Because the space was occupied during design of the GoSaMo Center facility, the
project was designed using the best available information regarding the existing
conditions of the building. After the tenants vacated the property, the City discovered
that the existing condition of the structure differed substantially from the record drawings
(building plans).
The City executed a construction contract with West Valley Investment Group, Inc. for
this project on January 24, 2017 (Attachment A). Construction began in April 2017.
During the demolition phase, the existing building foundation was uncovered and
evaluated to determine whether it could accommodate the new floor layout. Based on
the findings of Walter P. Moore, the structural engineering consultant, the existing
structural footings conflicted with the proposed design and could not be altered.
Therefore, the office and customer service areas of the new facility were redesigned to
accommodate the existing footings. The mechanical and electrical systems, including
lighting, were re-engineered based on the revised plans. West Valley Investment Group,
Inc. has worked closely with the City and the project Architect, Studio Jantzen, to
facilitate the design changes during construction; however, the complex coordination
with the existing structure added time and cost to the construction, necessitating an
increase in the amount of the City’s construction services contract with West Valley
Investment Group in order to complete the project .
Past Council Actions
01/24/17 (Attachment A) Award agreement with West Valley Investment Group,
Inc. to provide construction services for the Parking
Structure 5 Tenant Improvement project
09/26/17 (Attachment B) First modification to agreement with West Valley
Investment Group, Inc.
Financial Impacts and Budget Actions
Staff seeks authority to increase the contract amount with the West Valley Investment
Group, Inc. for the additional scope of work necessary to complete the Parking
Structure 5 Tenant Improvement project.
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Contract Modification Request
Agreement
#
Current
Authorized
Amount
Modified
Request
Amount
FY 2018-19 Budget
CIP Account #
Total Revised
Contract
Amount
10417 $4,016,715 $70,000 C0105000.689000 $4,086,715
Prepared By: Amelia Feichtner, Senior Architect
Approved
Forwarded to Council
Attachments:
A. January 24, 2017 Staff Report (Web Link)
B. September 26, 2017 Staff Report (Web Link)
C. WVIG Oaks Initiative Disclosure Form
REFERENCE:
Modified Agreement No. 10417
(CCS)