R11058City Council Meeting: July 25, 2017 Santa Monica, California
RESOLUTION NUMBER 11vs,9(CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA APPROVING A REVISED CITY-WIDE RECORDS
RETENTION SCHEDULE
WHEREAS, California Government Code Sections 34090 et seq., set forth certain
legal requirements regarding the retention of certain municipal records; and
WHEREAS, the adoption and implementation of the revised City-wide records
retention schedule for the City of Santa Monica is necessary to ensure the orderly, efficient
and economic conduct of the public's business; and
WHEREAS, the City Clerk's Office has inventoried the records presently maintained
by all departments within the City, and has determined which of those records are vital,
which should be preserved and which should be discarded, and what the retention
schedule should be for those records; and
WHEREAS, the proposed revised City-wide retention schedule was reviewed by
Department Heads, the City Attorney, and the City Clerk.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
1
SECTION 1. The revised City-wide records retention schedule attached hereto as
Exhibit "A", is hereby approved and adopted and Resolution No. 10980 (CCS) is hereby
repealed in its entirety.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
JOSEPH LAWRENCE
Interim City Attorney
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Adopted and approved this 251h day of July, 2017,
J`VC W'G1A.CP.[.0
Ted Winterer, Mayor
I, Denise Anderson -Warren, City Clerk of the City of Santa Monica, do hereby
certify that Resolution No. 11058 (CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 25th day of July, 2017, by the following vote:
AYES: Councilmembers McKeown, Himmelrich, O'Connor, O'Day, Vazquez,
Mayor Pro Tem Davis, Mayor Winterer
NOES: None
ABSENT: None
ATTEST:
nr�,s ,te d%
Denise Anderson -Warren, City Clerk