SR 02-26-2019 3D
City Council
Report
City Council Meeting: February 26, 2019
Agenda Item: 3.D
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Bid for FY 2018-19 Annual Paving and Sidewalk Repair Program,
SNAP Chat Parking Lot & Beach Parking Lot 5S Improvements, Expo Line
Bus Pads (4 locations), and 18th Street Bike Path Connection, SP2477
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2477 to Palp, Inc. dba Excel Paving Company, a California-based
company, to provide construction services for FY 2018-19 Annual Paving and
Sidewalk Repair Program, SNAP Chat Parking Lot & Beach Parking Lot 5S
Improvements, Expo Line Bus Pad installations (four locations), and 18th Street
Bike Path Connection Project (“FY 2018-19 Annual Paving Improvements
Project”) for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Palp, Inc.
dba Excel Paving Company, in an amount not to exceed $4,390,000 (including a
10% contingency);
3. Authorize the Director of Public Works to issue any necessary change or ders to
complete additional work within contract authority.
Summary
The FY 2018-19 Annual Paving Improvements Project would enable staff to maintain
high-functioning City streets and parking lots, install bus pads at four bus stops, and add
a connection to the Expo Bike Path at 18th Street just north of Olympic Boulevard. Staff
seek to contract with Excel Paving for asphalt paving and slurry sealing, installation of
concrete bus pads as well as installation of a concrete bikeway and walkway connection
to the Expo Bike Path.
Discussion
This project would implement the following types of paving improvements on various
City streets and in parking lots to repair, rehabilitate, and reconstruct existing pavement
as necessitated by its present condition:
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Repairs would fix moderate to severe cracking in localized areas and eliminate
pot holes.
Rehabilitation efforts would grind and overlay the existing pavement surface to
restore pavement, improving performance and functionality.
Reconstruction would include complete rebuilds of pavement sections that suffer
from major failures in the pavement or base structural sections.
New concrete pavement would be installed at the Expo Bike Path connector
along 18th Street and at four bus stops.
The Project would repair nearly six centerline miles of the City’s streets at the following
locations:
7th St between Palisades Avenue and Wilshire Boulevard
Lincoln Boulevard between San Vicente Boulevard and Wilshire Boulevard
17th Street between Marguerita Avenue and Wilshire Boulevard
San Vicente Boulevard between 16th Street and 26th Street
Broadway Avenue between 16th Street and 21st Street
23rd Street between Arizona Avenue and Broadway Avenue
Cloverfield Boulevard between Santa Monica Boulevard and Olympic Boulevard
26th Street between Montana Avenue and Broadway Avenue
Stanford Street between Montana Avenue and Wilshire Boulevard and between
Santa Monica Boulevard and Colorado Avenue
Parking lot paving would occur at Beach Parking Lot 5S (2600 Barnard Way), and at the
Santa Monica Airport’s 2800 Donald Douglas Loop North parking lot, where many
SNAP Inc. employees park. Beach Parking Lot 5S displays an overall fair to poor
condition and reveals heavy cracking, rutting and raveling. The recommended
pavement improvement method is Full Depth Reclamation (FDR) which aims to
pulverize and crush the asphalt pavement and base in its present location, blends the
materials with a stabilized agent and recompacts the material to provide a newly formed
pavement section to support a 20-year design life. The Airport Parking Lot primarily
used by lessee SNAP displays an overall good to poor condition and reveals localized
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areas with cracking, flushing and raveling. The recommended pavement improvement
method is cold-mill and asphalt overlay with localized full-depth repairs affected with
major cracking, flushing or raveling.
New concrete pavement would be constructed at the Expo Bike Path connection at the
end of 18th Street just north of Olympic Boulevard and at four bus stops located at:
northbound Main Street near Civic Auditorium; eastbound and westbound Pico
Boulevard near Lincoln Boulevard; and southbound Lincoln Boulevard near Pico
Boulevard. The installation of bus pads at these bus stops would provide suitable
structural pavement sections for heavily traveled bus routes. The connection at the end
of 18th Street would create an additional north/south connector to the Expo Bike Path
between 17th and 19th Streets.
Vendor Selection – Construction
Bid Data - Construction
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Construction Management
Construction management and inspection services for this project would be provided by
City staff. These services would include:
inspecting the contractor's work during construction
ensuring that the construction adheres to project design plans and specifications
tracking construction quantities, verifying and documenting field changes and
unforeseen conditions
reviewing and approving contractor invoices
tracking the project budget
monitoring and mitigating impacts resulting from construction activities
Bid Posting
Date Bid Posted On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
10/31/2018 City's Online
Bidding Site
Santa Monica
Daily Press 55 4 12/12/20
18
Submittals Received Selection Criteria
Palp, Inc. dba Excel
Paving Company $3,987,565.00
Municipal
Code SMMC 2.24.072
Sully-Miller
Contracting Company $4,047,000.00 Evaluation
Criteria
Price, previous experience,
ability to deliver, quality of
product, and compliance with
City specifications. Griffith Company $4,398,128.75
All American Asphalt $4,717,680.65 Best and
Lowest Bidder
Palp, Inc. dba Excel Paving
Company Engineer’s Estimate $3,489,328.50
Best Bidder Justification
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver a quality work product and compliance with City specifications.
Palp, Inc. dba Excel Paving Company has completed numerous similar paving projects for
various agencies throughout the United States. Locally, Palp, Inc. dba Excel Paving Company
has provided paving services for the cities of Ontario, Burbank, Compton, Whittier, Glendale,
Commerce, San Clemente, Redondo Beach, Walnut, Lomita and Santa Monica. Staff contacted
the reference cities, and respondents reported satisfaction with the company’s performance.
Palp, Inc. dba Excel Paving Company offered the lowest bid mainly because their unit price
costs for paving improvements were lower than other bidders.
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preparing daily reports
attending the contractor's safety meetings
attending progress meetings
maintaining all necessary inspection documentation relevant to the work
conducted during construction
Public Outreach
City staff would distribute notifications during construction to adjacent properties and
surrounding neighborhoods regarding the scope of the project, potential impacts, and
the project schedule, with additional periodic updates.
Financial Impacts and Budget Actions
Staff seeks authority to award a construction contract to Palp, Inc. dba Excel Paving
Company, a California-based company, to provide construction services for the FY
2018-19 Annual Paving Improvements Project. Funds are available in the Fiscal Year
2018-19 Capital Improvement Program budget in the accounts below.
Contract Request - Construction
Request Amount
FY 2018-19 Budget
CIP Account # Total Contract Amount
$736,707.61
C1104660.689000 – Beach
Parking Lot Improvements $736,707.61
$251,158.61
C0104600.689000 – Annual
Paving and Sidewalk Repair $251,158.61
$341,000.00
C5704700.689000 – Airport
Administration Parking $341,000.00
$350,000.00
C2604600.689000 – Street
Repair/Resurfacing $350,000.00
$529,075.00
C2604600.689610 – FY17/18
RMRA Street Repair $529,075.00
$154,235.95
C5004600.689000 – Annual
Street/Parking Lot $154,235.95
$154,522.83
C5104600.689000 – Annual
Street/Parking Lot
$154,522.83
$1,873,300.00
C2704600.689130 – Annual
Paving/Sidewalk Repair–Prop C $1,873,300.00
Total Construction (including 10% contingency) $4,390,000.00
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Prepared By: Joshua Carvalho, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Excel Paving Oaks Initiative Disclosure Form
REFERENCE:
Contract No. 10809
(CCS)