SR 02-12-2019 3E
City Council
Report
City Council Meeting: February 12, 2019
Agenda Item: 3.E
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To: Mayor and City Council
From: Katie Lichtig, Assistant City Manager, City Manager's Office
Subject: Reinstatement and award modification to RAND Corporation for production of
the third Wellbeing Index
Recommended Action
Staff recommends that the City Council authorize the City Manager to reinstate,
negotiate and execute a Seventh Modification to Agreement #9837 in the amount of
$96,000 with RAND Corporation, a California-based company, for the development of
the third iteration of the Wellbeing Index. This will result in an extension up through June
30, 2020, with a new total amount not to exceed $1,011,000.
Summary
Santa Monica’s Wellbeing Index is the City’s means of moving beyond traditional
performance measures to gain a deeper understanding of how its residents are doing.
The Index identifies equity issues in the City, provides a trend analysis of resident
wellbeing, and illuminates the gaps between intention and impact of City policies to help
the City better serve its residents going forward. Substantially funded by a $1 million
Mayors Challenge award from Bloomberg Philanthropies, the Wellbeing Index is a data
driven tool to measure community wellbeing and apply what’s learned to drive priorities,
policy development, partnerships and resource allocation. The RAND Corporation
(RAND) has been the development partner for the Wellbeing Index since its inception in
2013 under the original agreement which expired on December 31, 2018. Due to
RAND’s unique understanding of the Wellbeing Index, staff recommends amending and
reinstating the City’s agreement with RAND Corporation to produce the third Wellbeing
Index, and to conduct knowledge transfer for production and management of the Index
to staff.
Discussion
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Created in partnership with RAND and guided by an 18-member panel of experts from
esteemed institutions such as Harvard University, The Brookings Institute, and the New
Economics Foundation, the Index leverages a resident wellbeing survey, data collection
and analysis weaving together city administrative data, non-city data, survey data and
social media data to produce an extensive set of findings about community wellbeing in
Santa Monica. The first iteration of the Local Wellbeing Index was released in 2015,
with a second released in 2017. The Wellbeing Framework as well as the Sustainable
City Plan were the foundation of the City’s Framework of a Sustainable City of
Wellbeing which was adopted in June 2017 and refined in June 2018 . The City’s
Framework is a way to define, measure and make data-driven decisions about the most
important outcomes that lead to a sustainable city of wellbeing. The data and analysis
that is part of the development of Wellbeing Index is a critical element of the city’s
performance management system.
The original agreement with RAND for initial development of the Wellbeing Index is
complete and the contract term expired on December 31, 2018.As co-creators of the
Wellbeing Index, RAND has the track record, expertise and institutional knowledge to
efficiently reproduce the Index at a lower cost than another organization. In addition to
its longstanding investment in Santa Monica, RAND has become a nationally and
internationally-recognized leader in the field of community wellbeing, measurement and
application. RAND has worked closely with City staff to guide other cities in replication
and adaptation of the wellbeing framework, resident survey and overall Index.
Additionally, the production of the third iteration of the Wellbeing Index will include
training of City staff to perform some of the analysis required to repeat the Wellbeing
Index going forward. This will ensure that the full methodology is understood
by City staff, limit the need to outsource work and continue to lower costs.
Past Council Actions
Meeting Date Description
11/12/2013
(attachment A)
Original bid and award of agreement with RAND Corporation
for Local Wellbeing Index
06/28/2016
(attachment B)
Fourth modification to agreement with RAND Corporation to
complete second Local Wellbeing Index including survey
and other data analysis
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Financial Impacts and Budget Actions
Staff seeks authority to amend and reinstate the agreement and to increase the amount
with RAND Corporation for a third iteration of the Wellbeing Index. Funds are available
in the FY 2018-19 budget for Civic Wellbeing.
Agreement Modification Request
Agreement #
Current Authorized
Amount
Modified Request
Amount
FY 2018-19 Budget
Dept Account #
Total Revised
Contract Amount
9837 $915,000 $96,000 SO019404.689000 $1,011,000
Future year funding is contingent on Council budget approval.
Prepared By: Lisa Parson, Wellbeing Project Manager
Approved
Forwarded to Council
Attachments:
A. 11/12/2013 Staff Report (web link)
B. 06/28/2016 Staff Report (web link)
C. Oaks Signed from RAND
REFERENCE:
Modified Agreement
No. 9837
(CCS)