m20180911 - signed.pdf1 September 11, 2018
CITY OF SANTA MONICA
CITY COUNCIL MINUTES
SEPTEMBER 11, 2018
A regular meeting of the Santa Monica City Council was called to order by Mayor Pro Tem Davis at
5:51p.m., on Tuesday, September 11, 2018, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Mayor Pro Tem Gleam Davis
Councilmember Sue Himmelrich
Councilmember Kevin McKeown
Councilmember Pam O’Connor
Absent: Mayor Ted Winterer
Councilmember Terry O’Day
Councilmember Tony Vazquez
Also Present: City Manager Rick Cole
City Attorney Lane Dilg
City Clerk Denise Anderson-Warren
CONVENE/PLEDGE On order of the Mayor Pro Tem, the City Council convened at 5:51 p.m.,
with all members present except Mayor Winterer and Councilmembers
Vazquez and O’Day. City Attorney Lane Dilg led the assemblage in the
Pledge of Allegiance.
CLOSED SESSIONS There was no one present for public comment on closed sessions.
On order of the Mayor, the City Council recessed at 5:52 p.m., to consider
closed sessions and returned at 7:26 p.m., with Mayor Winterer and
Councilmembers Vazquez and O’Day absent, to report the following:
1.A. Conference with Labor Negotiator - Donna C. Peter, Director of
Human Resources Bargaining Unit: Coalition of Santa Monica City
Employees (CSMCE)
The City Attorney advised this matter was heard with no reportable action
taken.
1.B. Conference with Legal Counsel – Existing Litigation –
Litigation has been initiated formally pursuant to Government Code
Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya
v. City of Santa Monica, Los Angeles Superior Court, Case No. BC
616804
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The City Attorney advised this matter was heard with no reportable action
taken.
SPECIAL AGENDA
ITEMS:
2.A. Recognition of Donna Peter, Director of Human Resources, was
presented by the Mayor Pro Tem.
REPORT ON COUNCIL
TRAVEL
Councilmember McKeown reported that he traveled to Monterey, CA to
attend the California Community Choice Aggregators organization meeting
to discuss the regulatory framework, some of the financial burdens that the
investor-owned utilities may try to hand off to the CCA’s as they make that
transition, and the opportunities for community improvements for
distributed energy resources for job creation.
CONSENT CALENDAR:
AGENDA
MANAGEMENT
All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
Member of the public Denise Barton commented on various Consent
Calendar items.
At the request of Mayor Pro Tem Davis, seconded by Councilmember
O’Connor to continue Items 3-F and 3-G to October 9, 2018 meeting, when
there will be at least five members present. Staff requested that the
resolution in Item 3-G be pulled and voted separately, and bring back the
remainder of the item on October 9th.
Motion by Councilmember McKeown, seconded by Councilmember
Himmelrich, to approve the Consent Calendar except for Items 3-F and 3-
G, reading resolutions by title only and waiving further reading thereof.
The motion was approved by the following vote:
AYES: Councilmembers O’Connor, Himmelrich, McKeown,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
MAINTENANCE 3.A. Award Bid to Collicutt Energy Services for Generator
Maintenance and Repair Services, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4347 to Collicutt Energy Services, a California-based
company, for generator maintenance and repair services for the
Public Works Department; and
2. Authorize the City Manager to negotiate and execute Agreement
No. 10745 (CCS) with Collicutt Energy Services, in an amount not
to exceed $200,000 for two years, with one additional three-year
renewal option, for a total amount not to exceed $425,000 over a
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five-year period, with future year funding contingent on Council
budget approval.
GOSAMO CENTER
PROJECT
3.B. Sixth Agreement Modification to Provide Additional
Construction Administration Services for the GoSaMo Center Project,
was approved.
Recommended Action
Staff recommends that the City Council authorize the City Manager to
negotiate and execute a sixth modification to agreement #10044 (CCS) in
the amount of $25,000 with Studio Jantzen Corporation, a California-based
company, to provide additional construction administration services for the
GoSaMo Center Project for the Public Works Department. This will result
in a one-year amended agreement with a new total amount not to exceed
$509,299, with future year funding contingent on Council budget approval.
FILM PERMITS 3.C. Service Agreement for Film Permit Coordination, Notification,
and Monitoring Services for Filming Activities on Public Property, the
Public Right-of-Way, and in City Facilities, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award RFP Film Permit Coordination, Notification, Monitoring
Complaint Referral & Marketing Services to FilmL.A., Inc., a
California-based company, to provide film permit coordination,
notification, and monitoring services for filming activities on public
property, the public right-of-way, and in City facilities for the
Public Works Department.
2. Authorize the City Manager to negotiate and execute Agreement
No. 10746 (CCS) with FilmL.A., Inc. at no cost to the City over an
initial term of three years with two options of renewal of one year
each to be exercised at the City’s sole discretion.
BIKE NETWORK
LINKAGES
3.D. Award Contract for Construction Management and Inspection
Services for the Bike Network Linkages to Exposition Light Rail
Project, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2390 to Berg & Associates, Inc., a California-based
company, for construction management and inspection services for
the Bike Network Linkages to Exposition Light Rail Project for the
Public Works Department;
2. Authorize the City Manager to negotiate and execute Agreement
No. 10747 (CCS) with Berg & Associates, Inc. in an amount not to
exceed $205,162 for one year; and
3. Authorize the Director of Public Works to issue any necessary
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change orders to complete additional work within contract
authority.
FIRE DEPARTMENT
SUPPLIES
3.E. Award Bid for the Purchase and Delivery of Fire Department
Medical Supplies, was approved.
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4324 to Life-Assist Inc., a California-based company,
for the purchase and delivery of Fire Department medical supplies;
2. Authorize the Purchasing Services Manager to issue a purchase
order to Life-Assist Inc. for the purchase and delivery of Fire
Department medical supplies in an amount not to exceed $125,000
for one year, with four additional one-year renewal options, which
include a possible 5.0% price increase per year based solely on a
manufacturer’s increase; otherwise current pricing remains in effect,
for a total amount not to exceed $690,704. Future funding is
contingent on Council budget approval in future years.
FEDERAL TRANSIT
FUNDS
3.H. Adoption of Big Blue Bus Resolution No. 11136 (CCS) entitled,
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA TO AUTHORIZE THE CITY MANAGER TO FILE
APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION
FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED
BY FEDERAL STATUTES ADMINISTERED BY THE FEDERAL
TRANSIT ADMINISTRATION”, was adopted.
Recommended Action
Staff recommends that the City Council:
Adopt the attached resolution authorizing the City Manager to apply for
and execute grant agreements and execute related certifications and
assurances with the Federal Transit Administration (FTA).
MEETING
CANCELLATION
3.I. Cancellation of a regular Council meeting scheduled for
Tuesday, September 25, 2018, was approved.
Recommended Action
Staff recommends that the City Council vote to:
1. Cancel the regular meeting scheduled for Tuesday, September 25, 2018
due to a lack of quorum.
FIRE STATION 3 3.J. First Modification to Contract with Hoffman Management and
Construction Corporation for Fire Station 3 Seismic Retrofit, was
approved.
Recommended Action
Staff recommends that the City Council authorize the City Manager to
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negotiate and execute a first modification to construction contract #10431
(CCS) in the amount of $275,000 with Hoffman Management &
Construction Corporation, a California-based company, to provide
additional construction work on the Fire Station 3 Seismic Retrofit Project
for the Public Works Department. This will result in a one-year amended
agreement with a new total amount not to exceed $1,342,250, with future
year funding contingent on Council budget approval.
EXECUTIVE PAY PLAN 3.K. Resolution No. 11137 (CCS) entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING
THE CITY MANAGER TO REVISE THE EXECUTIVE PAY PLAN”,
was adopted.
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached Resolution authorizing the City Manager to
revise the Executive Pay Plan (EPP).
2. Approve the attached revised salary schedule effective as a result of
the revisions made to the EPP.
RECORDS RETENTION 3.L. Resolution No. 11138 (CCS) entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SANTA MONICA APPROVING A
REVISED CITY-WIDE RECORDS RETENTION SCHEDULE”, was
adopted.
Recommended Action
Staff recommends that the City Council adopt the attached resolution
approving the revisions to the Annual City-wide Records Retention
Schedule (“Schedule”).
HOMELAND SECURITY
PROJECTS
3.F. Urban Area Security Initiative (UASI) 2017 Grant Acceptance
for Homeland Security Projects, was continued to the October 9, 2018
meeting.
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to accept a grant awarded in the amount
of $25,000 from the 2017 Urban Area Security Initiative (UASI) for
homeland security projects, and to accept all grant renewals.
2. Authorize the City Manager to execute all necessary documents to
accept the grant and all grant renewals.
3. Authorize budget changes as outlined in the Financial Impacts &
Budget Actions section of this report.
LOCAL COASTAL
PROGRAM
3.G. Authorization to Apply for a 5th Round Coastal Commission
Local Coastal Program Planning Grant to Develop a Local Coastal
Program Implementation Plan, was presented.
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Recommended Action
Staff recommends that the City Council:
1. Adopt attached Resolution No. 11135 (CCS) entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA COASTAL
COMMISSION FOR ADDITIONAL GRANT FUNDS IN AN
AMOUNT UP TO $175,000 TO COMPLETE THE DOCUMENTS
NECESSARY TO OBTAIN LOCAL COASTAL PROGRAM
CERTIFICATION; AUTHORIZING THE CITY MANAGER TO
TAKE IMPLEMENTING ACTIONS TO OBTAIN SUCH
ADDITIONAL GRANT FUNDS; AND AUTHORIZING BUDGET
CHANGES UPON AWARD OF SUCH ADDITIONAL GRANT
FUNDS”.
2. Authorize the City Manager to execute all necessary documents to
apply for the grant, accept the grant, if awarded, and accept all grant
renewals, if awarded.
3. Authorize budget changes as outlined in the Financial Impacts &
Budget Actions section of this report, in the event that the grant is
awarded.
Motion by Mayor Pro Tem Davis, seconded by Councilmember
Himmelrich, to adopt Resolution No 11135 (CCS) and authorized the City
Manager to execute all necessary documents related to the grant. The
motion was approved by the following vote:
AYES: Councilmembers McKeown, Himmelrich, O’Connor,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
Motion by Mayor Pro Tem Davis, seconded by Councilmember
Himmelrich to continue the authorization of budget changes until October
9, 2018 meeting. The motion was approved by a unanimous voice vote,
with Councilmembers O’Day, Vazquez and Mayor Winterer absent.
ORDINANCES:
ELECTRIC MOBILITY
DEVICES
7.A. Second Reading and Adoption of Ordinance No. 2587 (CCS)
entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AMENDING CHAPTER 3.12 AND SECTIONS
4.55.065 AND 10.08.460 OF THE SANTA MONICA MUNICIPAL
CODE TO CLARIFY AND UPDATE REGULATIONS PERTAINING
TO THE OPERATION OF ELECTRIC BICYCLES, ELECTRIC
PERSONAL ASSISTIVE MOBILITY DEVICES, ELECTRICALLY
MOTORIZED BOARDS, LOW-SPEED VEHICLES, AND MOTORIZED
SCOOTERS IN LOCATIONS INCLUDING THE BEACH-BIKE PATH,
CITY PARKS AND THE MUNICIPAL PIER”, was presented.
7 September 11, 2018
Recommended Action
Staff recommends that City Council adopt the attached Ordinance.
Motion by Councilmember Himmelrich, seconded by Councilmember
O’Connor, to adopt the ordinance, reading by title only and waiving further
reading thereof. The motion was approved by the following vote:
AYES: Councilmembers McKeown, Himmelrich, O’Connor,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
PUBLIC WORKS
PROJECTS
7.B. Introduction and first reading of Ordinance amending Santa
Monica Municipal Code Section 2.24.071 to update Public Works
Contracts requirements; Award of Bid #SP2524 to eight general
contractors to provide as-needed general construction services; a n d
Authorization for the City Manager to execute a master on-call task
order services Agreement Nos. 10748 (CCS) through 10755 (CCS) with
each pre-qualified contractor, once the ordinance becomes effective,
was presented.
Recommended Action
Staff recommends that the City Council:
1. Introduce for first reading the attached ordinance amending Santa
Monica Municipal Code Section 2.24.071 (Public Works Contracts)
authorizing the use of City Council approved Master As-needed
Services agreements.
2. Award Bid #SP2524 to eight California-based general contractors to
provide as-needed general construction services on various Public
Works projects including Airport, Facilities, Engineering, and
Architecture work.
3. Authorize the City Manager to negotiate and execute an As-needed
Master Services agreement with eight general contractors for a total
amount not to exceed $5,000,000 over a five-year period for each
agreement, subject to Council approval of the biennial operating
budget and the biennial capital improvement program budget which
would allow appropriation of funds for any task order issued under
each as-needed master services agreement, once the ordinance
becomes effective.
Member of the public Denise Barton spoke to the recommended action.
Questions asked and answered of staff included, how often will Council
reconsider which are the eight pre-approved companies.
Motion by Councilmember McKeown, seconded by Councilmember
O’Connor , to introduce and hold first reading of the ordinance reading by
8 September 11, 2018
title only and waiving further reading thereof. The motion was approved
by the following vote:
AYES: Councilmembers O’Connor, Himmelrich, McKeown,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
STAFF
ADMINISTRATIVE
ITEMS:
ECONOMIC
SUSTAINABILITY
8.A. Issuance of a Request for Proposals (RFP) to Select Experts to
Develop a Strategy for Long-Term Economic Sustainability, was
presented.
Recommended Action
Staff recommends that the City Council authorize the issuance of a request
for proposals (RFP) in order to identify and select a team of experts to help
develop a long-term economic sustainability strategy for the City. Staff
would return to Council for authorization to enter into a professional
services contract with the recommended proposer(s).
Members of the public Denise Barton and John Medlin, spoke to the
recommended action.
Questions asked and answered of staff included: what jobs will people be
doing in order to make a living and survive; if you have huge masses of
people who are unemployed, how will the city address those people; what
about extended lifespans with robotics inside of you; what if this becomes
an unlivable place; are there enough double paths being presented about
where things are headed for the future, since we cannot predict the future.
Considerable discussion ensued on topics including, but not limited to:
design is equitable and livable as well as a sustainable future; need to cast a
wider net to get different ideas about the future; Economic sustainability of
the people, the city, businesses in the city; when considering technology,
include an emphasis on integrating and educating people to the changes,
and helping people adjust and adapt to the sustainable changes; remember
the more things change, the more they stay the same; this may also tie into
the Wellbeing Project.
Motion by Councilmember McKeown, seconded by Councilmember
O’Connor, to adopt the staff recommendation. The motion was approved
by the following vote:
AYES: Councilmembers McKeown, Himmelrich, O’Connor,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
9 September 11, 2018
COUNCILMEMBER
DISCUSSION ITEMS:
CONTINGENCY FUNDS
13.A. Request of Mayor Winterer and Mayor Pro Tem Davis that the
Council allocate $20,000 of contingency funds to Beautify Earth, a
501(c)3 nonprofit, to match funds raised for painting murals on blank
walls at three CCSM buildings, Samohi and other locations in Santa
Monica, was presented.
There were no members of the public present to speak on this item.
Motion by Mayor Pro Tem Davis, seconded by Councilmember McKeown,
to approve the recommendation. The motion was approved by the
following vote:
AYES: Councilmembers O’Connor, Himmelrich, McKeown,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
CONTINGENCY FUNDS 13.B. Request of Mayor Winterer and Mayor Pro Tem Davis that the
Council allocate $20,000 of its discretionary funds to the Salvation
Army to make infrastructure improvements that will allow the
Salvation Army facility on Fourth Street to host the feeding program
sponsored by Food Not Bombs in an indoor environment (rather than
on the Third Street Promenade). The Salvation Army is doing a wide
range of capital improvements to its facility and this $20,000 will
support changes that relate specifically to infrastructure necessary to
host meals for homeless persons at the Fourth Street facility. Each
week, a staff member from The Salvation Army and a representative
from West Coast Care will be available to meet with homeless
individuals to learn their stories, discuss their short and long-term
goals, and work towards sustainable housing solutions. Downtown
Santa Monica Ambassadors will provide weekly custodial support to
ease the burden on the Salvation Army staff, was presented.
Motion by Councilmember O’Connor, seconded by Councilmember
Himmelrich, to approve the recommendation. The motion was approved by
the following vote:
AYES: Councilmembers McKeown, Himmelrich, O’Connor,
Mayor Pro Tem Davis
NOES: None
ABSENT: Councilmembers O’Day, Vazquez, Mayor Winterer
PROPOSITIONS 1 AND 2 13.C. Request of Mayor Winterer and Mayor Pro Tem Davis that the
City Council endorse Propositions 1 and 2 on the November 2018
statewide ballot. Proposition 1, the Veterans and Affordable Housing
Bond Act of 2018, would authorize $4 billion in general obligation
bonds to fund existing housing production and grant programs,
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including the Multilfamily Housing Program for low-income residents
and the CalVet Home Loan Program for veterans seeking housing.
Proposition 2 authorizes up to $2 billion from the Mental Health
Services Act-enacted by voters via initiative on the November 2004
ballot-to establish the No Place Like Home Program to finance
permanent housing for individuals with mental illness who are
homeless or at risk of chronic homelessness. Locally, supportive
housing developers would be able to leverage Affordable Housing
Trust Funds with No Place Like Home financing to increase the
production of affordable housing for the homeless, was presented.
Motion by Councilmember Himmelrich, seconded by Councilmember
McKeown, to approve the recommendation. The motion was approved by
voice vote, with Councilmembers O’Day, Vazquez, and Mayor Winterer
absent.
PUBLIC INPUT: Member of the public Art Casillas commented on various local issues.
ADJOURNMENT On order of the Mayor Pro Tem, the City Council meeting adjourned at
8:52 p.m. in memory of 9/11.
ATTEST: APPROVED:
Gleam Davis
Gleam Davis (Feb 21, 2019)
Denise Anderson-Warren Gleam Davis
City Clerk Mayor Pro Tem