SR 01-22-2019 3A
City Council
Report
City Council Meeting: January 22, 2019
Agenda Item: 3.A
1 of 4
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Bid No. SP2490 for Storm Drain and Drainage Improvement Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2490 to Palp Inc., dba Excel Paving Company, a California-based
company, to provide construction services for the Street and Storm Drain &
Drainage Improvement Project;
2. Authorize the City Manager to negotiate and execute a contract with Excel
Paving Company in an amount not to exceed $863,263 (including a $78,479
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report.
Summary
The City of Santa Monica is responsible for ensuring there is no flooding in the public
right-of-way and for capturing rain water and other urban runoff to protect the water
quality of the Santa Monica Bay. During rain events, existing infrastructure problems—
including insufficient street gutter slopes and deficient drainage systems—prevent water
collection and proper drainage at certain locations in the City, creating problems for
motorists and nearby residents. The primary purpose of the Street and Storm Drain &
Drainage Improvement Project (Project) is to correct the drainage problems at eight
high-priority locations. Staff recommends that Excel Paving Company, a California-
based company, construct the Project for the City.
Discussion
The City owns 161 miles of roadway, which, along with the adjacent parkways, drains into
the City’s storm drain system. Aging infrastructure, spot repairs (to roadways, curbs and
gutters), and utility trenches can all alter roadway drainage, causing localized ponding
2 of 4
and flooding. Periodically, the City receives complaints from residents or businesses
about flooding issues in the streets and alleys. The Water Resources Division maintains a
log of all the complaints, which also includes their own observations of the areas reported
to have poor drainage. The Water Resources Division coordinates with the Civil
Engineering Division to initiate appropriate repairs when warranted at high-priority
locations. High-priority locations are defined as areas where ponded water spills out of
the gutter and into the vehicle travel lane during a rain event, and include the following
locations:
Intersection of 2nd Street and Arizona Avenue – Intersection pavement
improvement and cross gutter modification to improve the roadway cross-slope
and drainage
Michigan Avenue near 12th Court – Street gutter drainage improvements and
installation of a bioretention/infiltration feature
Intersection of Pico Boulevard and 29th Street – Cross gutter modification and
street gutter drainage improvements
Intersection of Pico Boulevard and 31st Street – Cross gutter modification and
street gutter drainage improvements
Pier Place from 18th Street to 21st Street – New storm drain construction
Intersection of San Vicente Boulevard and 7th Street – Street gutter drainage
improvements and installation of a box culvert
7th Street near Montana Avenue – Street gutter drainage improvements and
catch basin modification
Montana Avenue and 25th Street – Street gutter drainage improvements and
storm drain upgrades
Vendor Selection
Bid Data
Bid
Posting
Date
Bid Posted
on
Bid advertised in
(City Charter &
Municipal Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
11/16/2018 City’s
Online
Bidding Site
Santa Monica Daily
Press
50 2 12/4/2018
Submittals Received
3 of 4
Best Bidder Justification
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver a quality work product and compliance with City
specifications. Excel Paving has completed numerous similar projects for the Cities of
Los Angeles, Glendale, Burbank, Laguna Beach, San Clemente and Santa Monica
(Ocean Park Complete Green Street). Staff contacted the reference cities, and
respondents reported satisfaction with Excel Paving’s performance.
City staff plan to provide the construction management and inspection services for the
project and will distribute notifications about the scope of the project, potential impacts,
and the schedule, with additional periodic updates, to affected property owners and
businesses within the project limits.
Financial Impacts and Budget Actions
Staff seek authority to award a contract to Palp, Inc. dba Excel Paving Company, to
provide construction services for the Street and Storm Drain & Drainage Improvement
Project. The Clean Beaches and Ocean Parcel Tax Fund (Fund) funds this Project. The
contract award would require the following budget changes:
FY 2018-19 Budget Changes
Release Funds Appropriate Funds
Account Number(s) Amount Account Number(s) Amount
16.366578 $36,565 C1606690.689000 $36,565
Palp Inc., dba Excel
Paving Company
$784,784
R2Build dba R2B
Engineering
$1,119,375
Selection Criteria
Municipal
Code
SMMC 2.24.072
Evaluation
Criteria
Price, previous experience, ability
to deliver, quality of product, and
compliance with City
specifications
Best and
Lowest Bidder
Excel Paving Company
4 of 4
Contract Request -Construction
Request Amount FY 2018-19 Budget
CIP Account
Contract Amount
$439,630 C1606690.689000 $439,630
$423,633 C1604990.689000 $423,633
Total Construction (including a 10% contingency) $863,263
Prepared By: Tom Shahbazi, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Excel Paving Oaks Initiative Disclosure Form
REFERENCE:
Contract No. 10800
(CCS)