SR 01-08-2019 3D
City Council
Report
City Council Meeting: January 8, 2019
Agenda Item: 3.D
1 of 4
To: Mayor and City Council
From: Cynthia Renaud, Chief of Police, Police Department
Joseph Cevetello, Chief Information Officer, Information Services Department
Subject: Purchase of Video Storage System for the Police Department’s closed-circuit
television (CCTV) system
Recommended Action
Staff recommends that the City Council
1. Award Bid # 4374 to Integrated Media Technologies, Inc, a California-based
company for the purchase of a video storage system for the Police Department’s
closed-circuit television (CCTV) system.
2. Authorize the Procurement Manager to issue a purchase order with Integrated
Media Technologies, Inc. for a video storage system, which includes three years
maintenance, for the Police Department CCTV system in the amount not to
exceed $550,750.
3. Authorize budget changes as outlines in the Financial Impacts & Budget Actions
section of this report.
Summary
Staff seeks authority for the Procurement Manager to issue a purchase order for a video
storage system for the Police Department’s closed-circuit television (CCTV) system.
Council has previously accepted $389,580 in grant funds from the U.S. Department of
Homeland Security (DHS), Federal Emergency Management Agency’s (FEMA) Urban
Area Security Initiative (UASI) grant to support the purchase of an upgraded security
camera system for the Police Department. Specifically, this project would provide a
video storage system for the Police Department’s CCTV system, replacing a system
that was installed more than 10 years ago with newer technology. The upgraded
system would serve as a key tool to increase safety in Santa Monica by providing the
information necessary not only to prevent or respond to terrorist threats and incidents at
iconic Santa Monica destinations such as Third Street Promenade or the Pier, but also
as a resource to aid the Police Department in investigating commonly occurring crimes
and to better manage responses to large-scale events or gatherings. This project aligns
2 of 4
with the Safety Outcome Area in the City’s Framework for a Sustainable City of
Wellbeing, which aims to create a safe city for everyone.
Discussion
In 2006 the Police Department installed approximately 125 cameras along Third Street
Promenade and on the Santa Monica Pier as part of an effort to address security
deficiencies identified by the Department of Homeland Security. The system expanded
over the course of time to include nearly 600 cameras with plans to continue expansion.
The system ultimately became the City’s enterprise CCTV system, supporting security
cameras at many City facilities and offices, and traffic cameras at major intersections
throughout the city.
To support the CCTV system, the Police Department requires a cost-effective, reliable
and robust long-term video storage solution that can scale up on-demand and non-
disruptively to avoid system outages or failures and potential loss of video. The current
storage system utilizes technology that will no longer be supported by the manufacturer
beginning in 2019. The updated storage system must have the ability to automatically
transfer archived video based on rules established and controlled by the City to best
meet our data needs. The proposed replacement system would utilize a hybrid
architecture whereby locally installed server/storage equipment will store recorded video
and retain it for approximately 30 days, then automatically and securely archive the
video to the Police Department’s cloud storage provider for long-term, low-cost storage.
This will free up capacity on the local storage server and equipment, and reduce total
cost of ownership by leveraging low-cost, reliable and secure cloud storage for archival
purposes. Based upon City policy, the Police Department retains all in-car camera and
body worn camera video for a period of three years. The Police Department cloud
storage will be through a “Gov Cloud”. The Gov Cloud meets all federal government
security requirements, and the supporting data centers are located in the US.
Vendor Selection
Bid Data
Bid Posting
Date
Bid Posted
On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
11/20/2018 City’s Online
Bidding Site
Santa Monica
Daily Press 27 4 12/10/2018
3 of 4
Past Council Actions
Meeting Date Description
5/23/17 (Attachment A) Acceptance of UASI Grant Funding
6/26/18 (Attachment B) Installation of CCTV equipment for the Police Department
Financial Impacts and Budget Actions
Staff seeks authority to award a purchase order to Integrated Media Technologies, Inc.
for a video storage system for the Police Department CCTV. Three years of
maintenance cost are included in the proposed purchase. UASI grant funds cover only a
portion of the entire video storage needed. Staff allocated funds from the Police
operating budget to fully fund the project. Staff recommends consolidating these funds
with the grant funds in the CIP project account to better monitor project funds from one
account.
Award of the purchase order requires the following budget changes:
FY 2018-19 Budget Changes
Submittals Received Selection Criteria
Integrated Media
Technologies, Inc $550,750 Municipal Code SMMC 2.24.072
Kambrian
Corporation $994,538
Evaluation
Criteria
Price, technical expertise, and
ability to meet requirements
specified in the bid. Lotus USA, Inc $1,277,436
Nth Generation
Computing, Inc. $395,920
Best and lowest
Bidder
Integrated Media Technologies,
Inc.
Best Bidder Justification
Integrated Media Technologies, Inc. is the best bidder. Their bid includes all of the Dell EMC
Isilon H500 storage equipment and Dell EMC’s professional services as specified in the RFQ.
They are also the lowest, qualified bidder.
4 of 4
Transfer Budget Establish Budget
Account Number(s) Amount Account Numbers(s) Amount
01180001.529230 $161,270 C0107730.689000 $161,270
Total $161,270 Total $161,270
The purchase order will be charged to the following accounts:
Purchase Order Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Purchase
Order Amount
$389,480 C2007730.689000 $389,480
$161,270 C0107730.689000 $161,270
Total $550,750
Prepared By: Nicole Bustamante, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Staff Report: Acceptance of UASI Grant Funding
B. Staff Report: Installation of CCTV Equipment
C. Oaks Initiative Form
D. Written Comments
Acceptance of 2016 Urban Area Security Initiative (UASI) Grant Funds
Information
Department:Police Department Sponsors:Fire Chief Bill Walker
Category:03. Consent Calendar
Attachments
Printout
Recommended Action
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to accept a grant awarded in the amount of $749,289 from
the 2016 Urban Area Security Initiative (UASI) for homeland security projects, and to accept all
grant renewals.
2. Authorize the City Manager to execute all necessary documents to accept the grant
and all grant renewals.
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report.
Staff Report Body
Executive Summary
In 2016, $749,289 was awarded to the City of Santa Monica Police and Fire Departments as a part of the
U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency's (FEMA) Urban
Area Security Initiative (UASI) grant. Staff recommends that Council authorize acceptance the 2016 UASI
grant funds and execution of a subrecipient agreement with the City of Los Angeles for a performance
period of September 1, 2016 to May 31, 2019. The City of Los Angeles administers the UASI grant on
behalf of the Los Angeles-Long Beach Urban Area, which includes Santa Monica. The grant will fund
several Police and Fire projects. Santa Monica Police and Fire requested funds to purchase equipment
and training that support the core public safety missions of Santa Monica, as well as support regional
homeland security goals. The following are the four major regional homeland security focus areas of the
UASI grant program, known as Investment Justifications (IJ):
1. Strengthen interoperable and communications capabilities;
2. Strengthen information sharing, collaboration capabilities, and law enforcement investigations;
3. Protection of critical infrastructure and key resources;
4. Catastrophic incident planning response and recovery.
Specifically, the Police Department was awarded funding in the amount of $31,920 for a bomb detection
canine and related training and $389,580 to upgrade the security camera system on the Third Street
Promenade. These projects support the Police Department’s mission to safeguard the community by
City of Santa Monica
California
Staff Report
2440
bolstering protection of critical infrastructure in Santa Monica. Regionally, both projects will support
implementation of IJ 3, protection of critical infrastructure and key resources.
The Fire Department was awarded funding totaling $327,789. The Fire Department would use the
funds in the amount of $46,140 for Chemical, Biological, Radiological, Nuclear and Explosives
(CBRNE) Training and Equipment, $91,709 for Tactical Emergency Medical Services (TEMS) Training
and Equipment, $12,000 for regional mobile exercises (MOBEX), $116,580 for Hazardous Materials
Training and Equipment, $36,360 for Urban Search and Rescue Training and Equipment, and
$25,000 for consumables (lumber, drill bits, chisel bits, blades, rotary saw blades, anchors, nails and
bolts) for the regional satellite training site. These projects will support implementation of IJ 3 and IJ
4.
Background
The UASI program focus is on enhancing regional preparedness and capabilities in major
metropolitan areas. The UASI 2016 program will fund projects in 29 high-threat, high density areas
selected by DHS. The UASI grant program was created to support large, "core" cities and those other
cities with contiguous borders to the core city. The City of Los Angeles is the Los Angeles region's
core city for the UASI grant and allocates funds to the City of Santa Monica. A regional working group
and approval authority, made up of UASI stakeholders from throughout the Los Angeles-Long Beach
Urban Area, are the governance bodies that determine which regional projects to submit to DHS for
grant funding.
The UASI program directly supports the national priority of expanding regional collaboration within the
National Preparedness Goal, which defines what it means for the whole community to be prepared for
all types of disasters and emergencies. The UASI grant is intended to assist participating jurisdictions
in developing integrated regional systems for prevention, protection, response, and recovery from
natural or man-made disasters.
The UASI grant program is 100% federally funded from the Department of Homeland Security and
managed through the State of California's Office of Emergency Services.
The City of Santa Monica has received over $7.5 million in UASI funding since 2003. These funds
have been used to purchase necessary interoperable communication and infrastructure equipment,
supplies, and training in direct support of overall regional goals to promote effective information
gathering, sharing, and response to threats and/or acts of terrorism.
Discussion
Procurement for projects funded by the UASI grant will follow Santa Monica’s policies regarding
competitive procurement processes.
Police Department Projects
The Police Department would use $31,920 of UASI 2016 grant funding to purchase a bomb detection
canine and related training and $389,580 to upgrade the security camera system at Third Street
Promenade. Today’s climate of heightened probability of terrorist activity of both domestic and foreign
origin, coupled with Santa Monica’s international appeal as a destination city and our numerous large-
scale events, highlights the necessity of acquiring these additional mitigation resources which would
help meet the Police Department’s mission to safeguard the community.
The canine project would be primarily funded by the UASI grant with the exception of the construction
of the kennel at the officer ’s place of residence and the officer ’s uniform (the uniform for a canine
officer is different from the standard patrol uniform). These are not allowable expenses under the
UASI grant. The cost of those two items is estimated at $7,500 and will be absorbed by the Police
Department’s existing operating budget. The bomb detection canine would be a highly trained
detection dog assigned to a law enforcement handler. Current officers will have the opportunity to
apply, through a standardized selection process, for the canine handler position. The team would
conduct searches of buildings, parking structures, office areas, vehicles, and suspicious packages for
various explosive materials near not only critical City infrastructure such as City Hall, 3rd Street
Promenade, the Pier, the airport, and water and communication hubs, but also during high-profile
events including LA Marathon, GLOW, concerts at the Pier, dignitary visits, and large-scale
gatherings associated with Hollywood award events throughout the year. This project will enhance the
Santa Monica Police Department's current canine program, which consists of three canine teams, by
expanding its detection and response capabilities with the addition of one explosive detection team
comprised of one officer and one canine. The canine and related training will be funded by the grant.
Maintaining explosive detection capabilities at critical infrastructure has been an ongoing UASI project
for the region's law enforcement throughout the life of the UASI program. The City’s new Expo
infrastructure, as well as all the aforementioned locations, would benefit from an explosive detection
team not only during particular events, but also year-round as the canine team would perform random
sweeps. Federal security experts have determined that such sweeps have been proven to be a highly
visible deterrent to prevent terrorist activity. The canine would be expected to impact security in Santa
Monica for the next 7 -10 years.
The Police Department would use $389,580 to upgrade the Third Street security camera system.
Ongoing maintenance costs related to the system will be absorbed within the Police Department’s
operating budget. The funding would replace a system installed more than 10 years ago with newer
technology. On a daily basis, the Third Street Promenade is one of the busiest pedestrian-focused
areas in the region. It is an extremely popular destination to visitors from all over the world. The
upgraded camera system would serve as a key tool to protect this internationally known and vital
asset. The information gathered by the security cameras could provide the information necessary to
prevent or respond to a terrorist incident on Third Street in Santa Monica; the system would also
enhance terrorist prevention capabilities in Santa Monica. The updated camera system would also be
Draft
available to aid the Police Department in investigating more commonly occurring crimes and to better
manage resources responding to large-scale events or gatherings
Fire Department Projects
The Fire Department would use $120,423 in funds to purchase chemical detection field kits, field
monitoring devices, and hazardous material response suits for the Hazardous Materials team
(HazMat). Rescue equipment for the Urban Search and Rescue (USAR) team in the amount of
$20,451 would be used to purchase small hand tools, wildland helmets, team gear bags, and portable
generators. The useful life for most of this equipment ranges from three to eight years. Funds would
also be used to purchase training consumables (lumber, drill bits, chisel bits, blades, rotary saw
blades, anchors, nails and bolts) for regional trainings hosted at the Santa Monica training facility. An
additional $12,000 would be used by the USAR or HazMat team to participate in a regional mobile
response exercise with other jurisdictions’ response teams. The Fire Department would also use
funds for specialized training for both the USAR and HazMat team members.
Financial Impacts and Budget Actions
Award of a $749,289 grant from the U.S. Department of Homeland Security, Federal Emergency
Management Agency requires the following FY 2016-17 budget changes:
1. Establish revenue budgets at account 20304.40679B in the amount of $421,500 and account
20312.40679B in the amount of $327,789
Appropriate the following expenditures to reflect receipt of the 2016 UASI grant: $421,500 at account
20304.55539B and $327,789 at account 20312.55539B.
Meeting History
May 23, 2017 5:30 PM City
Council Regular Meeting
Powered by Granicus
Installation and maintenance of Closed Circuit Television Camera (CCTV) equipment for
the Police Department over a five year period.
Information
Department:Police Department Sponsors:Chief Information Officer
Joseph Cevetello
Category:03. Consent Calendar
Attachments
Printout
Oaks - Convergint
Recommended Action
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 151 to Convergint Technologies, LLC, a California-based company for
installation and maintenance of CCTV equipment.
2. Authorize the City Manager to negotiate and execute an agreement with Convergint
Technologies, LLC for installation of CCTV equipment in an amount not to exceed
$1,500,000 over a five-year period with future funding contingent on Council approval.
3. Authorize the City Manager to negotiate and execute an agreement with Convergint
Technologies, LLC for maintenance and repair of CCTV equipment in an amount not to
exceed $500,000 over a five-year period with future funding contingent on Council
approval.
Staff Report Body
Executive Summary
The Police Department utilizes Closed Circuit Television (CCTV) cameras installed at various public
locations throughout the City to enhance security traffic monitoring. Cameras installed along the
Third Street Promenade and Santa Monica Pier have reached the end of their useful life over the last
10 years and are in need of replacement. During the next five years, the Police Department
anticipates replacing other cameras throughout the City as well as expanding the CCTV footprint.
Staff recommends an agreement with Convergint Technologies LLC for a total amount not to exceed
$1,500,000 over a five-year period for installation of CCTV equipment, and a separate agreement
with Convergint Technologies LLC for a total amount not to exceed $500,000 over a five-year period
for maintenance and periodic cleaning of CCTV equipment.
Discussion
City of Santa Monica
California
Staff Report
3099
In 2006 the Police Department installed approximately 125 cameras along Third Street Promenade
and on the Santa Monica Pier as part of an effort to address security deficiencies identified by the
Department of Homeland Security. The system expanded over the course of time and ultimately
became the City’s enterprise CCTV system, supporting security cameras at many City facilities and
offices, and traffic cameras at major intersections throughout the city. Many of the cameras that were
initially installed along Third Street Promenade and the Pier have become inoperable and need
replacement.
The recorded video captured by the cameras has often been used for evidence in criminal
investigations and prosecutions ranging from misdemeanors to serious felonies. The recorded video
is often used in court as evidence. The cameras also become a critically important tool during
special events such as, but not limited to, the LA Marathon and Twilight Concert Series by providing
live video to assess crowd levels, general activity and monitor incidents. This video enables the
Police Department to immediately adjust deployment during the events.
The original cameras are all analog technology and support only lower resolution video. The cameras
have fallen in disrepair over the years as both the actual cameras and infrastructure equipment is no
longer supported by the manufacturers. The new proposed design is for all digital cameras with high
resolution capability, and all of the cameras are compatible with the City’s existing enterprise CCTV
back-end system.
The change in technology to a digital solution enables greater coverage with less equipment and
cameras thereby reducing the physical footprint. For example, the original 68 cameras along Third
Street Promenade and the adjacent alleys would be replaced with 28 physical cameras that
combined have 118 actual camera views. The original 57 cameras on the Santa Monica Pier would
be replaced with 43 physical cameras that combined have 91 actual camera views.
Vendor/Consultant Selection
On December 1, 2017, the City issued a Request for Proposal to furnish and install a replacement
CCTV solution for Third Street Promenade and the Santa Monica Pier, maintenance of the cameras,
as well as future CCTV installation needs during the next five years. The RFP was posted on the
City’s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. 96 vendors downloaded the RFP.
Three firms responded. Responses to the RFP were reviewed by a selection panel of staff from the
Police Department and Information Services Department.
Sierra Group
Convergint Technologies, LLC
Birdi and Associates, Inc.
Draft
Evaluation was based on the following selection criteria: costs, previous experience, ability to deliver,
quality of work and compliance with City technical specifications. Based on this criteria and criteria in
SMMC 2.24.072, staff recommends Convergint Technologies, LLC as the best qualified firm to
provide CCTV equipment, installation and maintenance based on firm’s expertise and experience
with similar CCTV systems.
Financial Impacts and Budget Actions
The agreement for installation to be awarded to Convergint Technologies, LLC is for an amount not to
exceed $1,500,000. Funds for the initial work planned for Third Street Promenade and Santa
Monica Pier in the amount of $500,000 are available in the FY 2017-18 Capital Improvement Program
budget account C019156.589000/ C0106590.689000. Future work performed under this agreement
will be included in subsequent year budgets, contingent on Council budget approval.
The agreement for maintenance to be awarded to Convergint Technologies, LLC is for an amount not
to exceed $500,000. Funds of $100,000 are available in the FY 2018-19 budget in the Police
Department. The agreement will be charged to 01304.533580/ 01180001.529230. Future year
funding is contingent on Council budget approval.
Meeting History
Jun 26, 2018 5:30 PM City
Council Regular Meeting
Powered by Granicus
1
Vernice Hankins
From:The SEO Doctors <theseodoctors@gmail.com>
Sent:Tuesday, January 8, 2019 11:01 AM
To:Clerk Mailbox
Subject:1/8/19 - General Public Comment
In item 3D above, it mentions camera footage is stored for three years based on City policy. I submitted a FOIA
request with SMPD for a vehicle tow, and they responded that they have no body cam footage of the event. I am
privy to there being a body cam turned on during the event. I'd like a second look at this
Korie Schmidt
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
2442 Barry Ave.
Los Angeles, Ca 90064
(310)600-2278
TheSEODoctors@gmail.com
www.TheSEODoctors.com
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
This electronic message contains information from The SEO Doctors, which may be privileged or confidential. This message
and the information it contains is intended solely for use by the individual(s) or entity named above. If you are not the
intended recipient be aware that any disclosure, copying, distribution, use of or benefit from the contents of this information
(without the express prior written consent of its author) is prohibited. If you have received this electronic message in error,
please notify us by telephone or email immediately.
Item 3-D
01/08/19
1 of 2 Item 3-D
01/08/19
1
Vernice Hankins
From:The SEO Doctors <theseodoctors@gmail.com>
Sent:Tuesday, January 8, 2019 11:02 AM
To:Clerk Mailbox
Subject:1/8/19 - Item 3D - New SMPD CCTV storage system
See, I told you things started changing when I went to school. I graduated in 2006 and went up north. I noticed
the influx of crazy drivers and traffic when I came back over the winter and summer breaks. This was around
the time they tore the roof off the mall.
I second this. Although, what is the cost on privacy ? It seems this CCTV system has grown outside the bounds
of iconic locations and is on more and more street lights and public right of ways. Further discussion of privacy
concerns would be appropriate.
Yes, they must be of the same recording formats. That will be a nightmare in the edit bay.
I like the hybrid storage platform. Although just make sure that the company hired for cloud storage is squeaky.
Unauthorized access, data loss, etc. They'd be the link in the chain that could leak. It would almost be smarter if
we had our own server to transfer to, at least in terms of security. I'm not sure how much more it would cost us
to run, though.
Korie Schmidt
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location.
2442 Barry Ave.
Los Angeles, Ca 90064
(310)600-2278
TheSEODoctors@gmail.com
www.TheSEODoctors.com
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location.
This electronic message contains information from The SEO Doctors, which may be privileged or confidential. This message
and the information it contains is intended solely for use by the individual(s) or entity named above. If you are not the
intended recipient be aware that any disclosure, copying, distribution, use of or benefit from the contents of this information
(without the express prior written consent of its author) is prohibited. If you have received this electronic message in error,
please notify us by telephone or email immediately.
Item 3-D
01/08/19
2 of 2 Item 3-D
01/08/19