SR 01-08-2019 3A
City Council
Report
City Council Meeting: January 8, 2019
Agenda Item: 3.A
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Construction Contract for the Big Blue Bus Facilities Upgrades and
Renovations Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid # SP2501 to Thomco Construction, Inc., a California-based company,
for the construction of the Big Blue Bus Facilities Upgrades and Renovations
Project.
2. Authorize the City Manager to negotiate and execute an agreement with Thomco
Construction, Inc. in an amount not to exceed $1,752,320 (includes a 30%
contingency).
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
The Big Blue Bus Transit Maintenance Facility at 6th and Colorado is the nerve center
for transit operations that serve nearly 14 million passengers a year. The existing
garage and building exterior of the Big Blue Bus Administration Building have numerous
deficiencies that have resulted in water intrusion and deterioration of building materials.
Staff recommends awarding a contract for up to $1,752, 320 with Thomco Construction,
Inc. to repair the garage and building exterior. This work would repair cracks and
deteriorated building materials, eliminate water intrusion, extend the useful life of the
building, and support operations of the Big Blue Bus system.
Discussion
The Administration Building and garage at the Big Blue Bus Transit-Maintenance
Facility, which was built in 1982, have undergone a Tier 1 Seismic analysis and an
exterior finish analysis. A report, “An Evaluation of Water Intrusion and Existing
Building Envelope Conditions at the Big Blue Bus Administration Building,” was
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completed in 2011. The analysis and report identified numerous deficiencies of the
building exterior caused by water intrusion and the deterioration of building materials.
As a result, critical roof repairs were prioritized and completed in 2013. The Big Blue
Bus recognizes the need to repair the remaining cracked and spalling concrete in the
parking garage and make improvements to the building exterior including refinishing the
paint at the exterior façade. Staff recommends awarding a contract with Thomco
Construction, Inc. to provide facilities upgrades and renovations at the Big Blue Bus
Administration Building and garage.
It should be noted that as part of the Tier 1 Seismic analysis report, a Tier 2 Seismic
analysis was recommended to determine the magnitude of structural renovation the
Administration Building will need to meet current code. This work is being completed
under a separate project.
Vendor Selection
Bid Data
Bid Posting Date Bid Posted
On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
09/25/2018 City's Online
Bidding Site
Santa Monica
Daily Press 53 5 10/25/2018
Submittals Received Selection Criteria
Thomco
Construction,
Inc.
$1,347,939
Municipal
Code SMMC 2.24.072
Caltec Corp. $1,873,000
Evaluation
Criteria
Price, experience, qualifications, and
references
Jazzar
Construction
Group, Inc.
$1,970,000
West Valley
Investment Group $1,985,000
Best Bidder Thomco Construction, Inc.
Fast-Track
Construction
Corporation
$2,094,750
Best Bidder Justification
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Staff evaluated Thomco Construction, Inc. and verified the vendor meets City
requirements and specifications. Thomco Construction, Inc. has broad experience in
similar projects with the City of Irvine, Southern California Gas Company and the City of
Perris Development Agency. All references provided high reviews of the work completed
on past projects. In addition, Walter P. Moore, the design consultant, has indicated
Thomco’s bid proposal includes all the project requirements. Based on the criteria above,
Thomco Construction, Inc. is recommended as the best and lowest bidder.
Financial Impacts and Budget Actions
Staff seeks authority to award a contract with Thomco Construction, Inc. to provide
construction services for the Big Blue Bus Administration Facility Upgrades and
Renovations Project. Due to the time that has elapsed since the exterior evaluation of
the existing building envelope, staff recommends a 30% contingency to accommodate
continued building material deterioration.
Agreement Request
Request Amount
(including
contingency)
FY 2018-19 Budget
CIP Account #
Total Contract
Amount
$1,752,320 C6004830.689000 $1,752,320
Prepared By: Amelia Feichtner, Senior Architect
Approved
Forwarded to Council
Attachments:
A. Thomco Construction Oaks Initiative Disclosure Form
REFERENCE:
Agreement No. 10797
(CCS)