Loading...
SR 12-18-2018 3P City Council Report City Council Meeting: December 18, 2018 Agenda Item: 3.P 1 of 4 To: Mayor and City Council From: Cynthia Renaud, Chief of Police, Police Department Subject: Purchase of In-Car Camera Systems, Body Worn Cameras, and Cloud-based memory storage for the Police Department. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute an agreement with Axon Enterprises, Inc., an Arizona-based company, for the purchase of 325 body worn camera systems, 75 in-car camera systems and related accessories, and supplies, for the maintenance of the in-car camera and body worn camera equipment, and for the cloud-based storage on Evidence.com for the storage of archived video for a total amount not to exceed $392,964 for the first year and a total amount not to exceed $2,044,265 (including a 10% contingency) for a period up to five years with future year funding contingent on Council budget approval. This recommendation is made as an exception to the competitive bidding process pursuant to Section 2.24.080(b) where competitive bid procedures have already been utilized, such as in purchasing from Federal, State, County, City or special district government agencies. Summary After a six-month pilot study in 2016 confirmed community and department support for the use of body-worn camera technology, the Santa Monica Police Department (SMPD) moved forward in 2017 with the purchase of an integrated system of in-car cameras and body worn cameras. This is a new and rapidly evolving technology. The system originally purchased by SMPD has been plagued with faulty equipment and technical failures. Staff recommends the City accept a vendor refund of approximately 85% of the original purchase price for the previous system and simultaneously move forward with replacing that system with a new fully integrated video system made up of 65 in-car cameras and 325 body worn cameras. This technology is a key tool in helping to achieve the Framework for a Sustainable City of Wellbeing outcome area of Safety by keeping neighborhoods safe both in the technology’s support to investigations as well as in the trust the technology builds between the Police Department and the community. 2 of 4 Discussion The Police Department has utilized in-car cameras to record video evidence of law enforcement activity since 2006. The acquisition of body-worn cameras in 2017 enhanced the ability to record events outside the reach of the in-car camera systems. The video captured by these systems has been highly effective in providing evidence for traffic violations and enforcement, criminal investigations and in-progress action, and has played a critical role in the internal administrative investigations of alleged misconduct and/or policy violations. The proposed purchase of 325 body worn cameras and 65 in-car camera systems would equip all field-based Police Department personnel, sworn and civilian, with body worn cameras and an in-car system in marked vehicles. The system currently in place has been unreliable. There have been ongoing incidents of lost data, inoperative cameras, faulty equipment accessories, and inoperative systems all together. The company had agreed to provide the department replacement parts during and after the initial pilot program but has delayed shipment for up to two years. All of the technological issues over the quality of the current systems have not been resolved. The Department has reached an agreement with the company to return the faulty equipment for a refund of $200,000. In embarking on replacing the current system, the Police Department worked with the Information Services Department to identify options for fully integrated body-worn camera and in-car video systems, and determined the Axon product would best meet the needs of the Department. Agencies throughout the region successfully utilize the Axon system, including the Los Angeles Police Department, the Ventura County Sheriff’s Department, and the Anaheim Police Department among others. In addition to the purchase of the camera systems, the purchase will include accessories such as batteries, belt clips, and hardware for camera mounts. Fleet services personnel will be trained and certified to install the camera systems in police vehicles. The body-worn cameras do not require any type of installation. A 10% contingency is included for the purchase of extra systems as needed. 3 of 4 Past Council Actions Meeting Date Description June 27, 2017 (attachment A) Purchase of In-Car Camera Systems and Body Worn Cameras for the Police Department Vendor Selection The City of Tucson, Arizona recently solicited bids through their RFP bid process and subsequently awarded a purchase order contract to Axon Enterprise, Inc. for Body Camera systems, In-car Camera systems, and cloud-based storage for purchases. Section 2.24.080 (b) of the municipal code allows an exception to the competitive bidding when goods or services have been competitively bid by another federal, state, or county government. The Santa Monica Police Department (SMPD) would use the cooperative purchasing agreement on the City of Tucson’s purchase order contract with Axon Enterprise, Inc. to secure goods at the same or lower unit price. The department would save over $300,000 by utilizing the City of Tucson’s competitive bid and pricing. The Police Department and Information Services Department have determined that Axon Enterprises, Inc. manufactures the best quality product to fully integrate the in-car camera system and body worn camera system. The cloud-based storage also has an unlimited capacity for our growing department and City preference for recorded law enforcement activity. Financial Impacts and Budget Actions The agreement to be awarded to Axon Enterprises, Inc. is for an amount not to exceed $2,044,265. Funds in the amount of $317,964 are included in the FY 2018-19 Budget in the Police Department and funds in the amount of $75,000 for the annual fees are included in the FY 2018-19 Budget in the Information Services Department. Fiscal Year 01180001.529230 01140001.529230 10% Contingency Total 4 of 4 01180001.529230 FY2018-19 $282,240 $75,000 $35,724 $392,964 FY2019-20 $266,942 $75,000 $34,194 $376,136 FY2020-21 $301,601 $75,000 $37,660 $414,261 FY2021-22 $316,320 $75,000 $39,132 $430,452 FY2022-23 $316,320 $75,000 $39,132 $430,452 Total $2,044,265 The purchase of the body worn cameras includes a two and one-half year warranty with full service on replacement parts and service of any defects. The system has one upgrade after this period and the warranty is renewed. The in-car cameras purchase includes a four-year warranty on all parts and equipment with full service. Future year funding is contingent upon Council budget approval. Prepared By: Douglas Kohno, Lieutenant Approved Forwarded to Council Attachments: A. OAKS INITIATIVE FORM - Axon Enterprises, Inc CITY OF SANTA MONICA OAKS INITI ATIVE NOTICE NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk. This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public off icial from receiving, and a person or entity from conferring, specified personal benef its or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica. All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists f or persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period. In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This inf ormation must be updated and supplied every 12 months. DocuSign Envelope ID: B128234B-D1DB-4472-8832-1F5D6AFD03A3 CITY OF SANTA MONICA OAKS INITI ATIVE DISCLOSURE FORM In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Public benef its include: 1. Personal services contracts in excess of $25,000 over any 12-month period; 2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12- month period; 3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12- month period; 4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month period; 5. Land use variance, special use permit, or other exception to an established land use plan, where the decision has a value in excess of $25,000; 6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12- month period; or 7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12- month period. Name(s) of persons or entities receiving public benefit: Name(s) of trustees, directors, partners, and officers: Name(s) of persons with more than a 10% equity, participation, or revenue interest: Prepared by: ____________________________Title: __________________________ Signature: ______________________________________ Date: ________________ Email: ____________________________________ Phone: ____________________ FOR CITY USE ONLY: Bid/PO/Contract # ____________________________ Permit # ___________________________ Axon Enterprise, Inc. Michael Garnreiter; Dr. Richard Carmona; Julie Anne Cullivan; Mark W. Kroll, Ph.D; Dr. Matthew R. McBrady; Hadi Partovi; Bret Taylor; Patrick Smith; Luke Larson; Isaiah Fields; Josh Isner; Jawad Ahsan BlackRock, Inc. The Vanguard Group, Inc. DocuSign Envelope ID: B128234B-D1DB-4472-8832-1F5D6AFD03A3 800-978-2373bobby@axon.com Robert Driscoll 11/29/2018 | 12:01 PM MST VP, Assoc. General Counsel REFERENCE: Agreement No. 10796 (CCS)