SR 12-18-2018 3J
City Council
Report
City Council Meeting: December 18, 2018
Agenda Item: 3.J
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Professional Services Agreement to Willdan Engineering for the
Electric Vehicle Action Plan Design
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2572 to Willdan Engineering, a California-based company, to
provide design services, develop construction documents, and provide
engineering support during the construction of the Electric Vehicle Action Plan
design for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a professional services
agreement with Willdan Engineering in an amount not to exceed $409,912
(including a 10% contingency).
Summary
The Electric Vehicle Action Plan (EVAP), adopted by Council on November 14, 2017,
aims to support electric vehicle (EV) adoption by increasing public charging
infrastructure, with a goal of 300 public charging ports citywide by 2020 (Attachment A).
Implementation of the EVAP supports the City’s efforts to reduce pollution and
greenhouse gas emissions from the transportation sector and is crucial to reaching
carbon neutrality by 2050 or sooner. Public chargers would provide convenient charging
access to residents of multi-family buildings who do not have access to charging
stations at home. Staff recommends awarding a professional services agreement in the
amount of $409,912 (including a 10% contingency) to Willdan Engineering to design the
expansion of the City’s EV infrastructure. Willdan would design the installation of
individual EV chargers, including all features necessary to supply power to each
location.
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Discussion
The City’s EVAP calls for the installation of 300 charging ports citywide; 128 ports have
been installed or are scheduled to be installed within the next year. Expanding the
existing EV infrastructure to include the remaining 172 ports is critical to fulfilling the
goal of the City’s EVAP. The first step in the infrastructure expansion would include the
preparation of design plans and construction bidding documents. The design work
would include performance of topographic surveys; utility coordination including
coordinating with Southern California Edison for new meters and transformers;
preparation of drawings showing new conduits and charging locations including
electrical calculations; preparation of temporary traffic control plans; cost estimates;
bidding and construction phase support; and the completion of as-built record drawings
at the conclusion of construction.
Past Council Actions
11/14/17 (Attachment A) Adoption of EV Action Plan
Consultant Selection
RFP Data
RFP
Posting
Date
RFP Posted
On
RFP
Advertised In
(City Charter
& Municipal
Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
08/24/2018 City's Online
Bidding Site
Santa Monica
Daily Press 79 10 09/26/2018
RFPs Received Selection Criteria
Alisto
Engineering
Group
Dersch
Design &
Engineering
Municipal
Code SMMC 2.24.073
Black &
Veatch
Corporation
IDS Group,
Inc.
Evaluation
Criteria
Training/credentials/experience,
competence/skill, ability to perform
services promptly, sufficiency of
financial/other resources,
character/reputation, and price.
Burns &
McDonnel JMPE
Clean Fuel
Connection,
Inc.
Kiewit
Engineering
Group, Inc.
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D’Alfonso
Electric
Willdan
Engineering
Justification to Award
Staff from the Engineering Division and the Office of Sustainability and the
evaluated proposals based on the vendors’ experience with similar types of work,
proposed project work plan and approach, resumes of the proposed team
members, references, and the proposed cost. Willdan was ranked the highest due
to their experience designing EV charger infrastructure for multiple agencies,
including previous EV charger infrastructure design for the City. Based on these
criteria, Willdan Engineering is recommended as the best qualified person or firm to
be awarded a design contract.
Financial Impacts and Budget Actions
Staff seeks authority to award a professional services agreement with Willdan
Engineering to provide design and construction engineering services for the EV Action
Plan implementation. A total of $2,133,200 was set aside in the FY 2018-20 Capital
Improvement Program to fund the design and construction of the remaining 172 ports of
which $409,912 will cover the design.
Agreement Request
Request Amount FY 2018-19 Budget
CIP Account #
Total Contract
Amount
$409,912
C0107490.689000 $409,912
Prepared By: Curtis Castle, Civil Engineer
Approved
Forwarded to Council
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Attachments:
A. November 14, 2017 Staff Report (Web Link)
B. Willdan Oaks Initiative Disclosure Form
REFERENCE:
Agreement No. 10789
(CCS)