SR 10-09-2018 3H
City Council
Report
City Council Meeting: October 9, 2018
Agenda Item: 3.H
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Construction Contract for Santa Monica Airport (SMO) Cable
Replacement of Airfield Lighting Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #2587 to Bales Engineering Contractors, Inc., a California-based
company, to provide construction services for the Santa Monica Airport – Cable
Replacement of Airfield Lighting Project for the Public Works Department;
2. Authorize the City Manager to negotiate and execute a contract with Bales
Engineering Contractors, Inc., in an amount not to exceed $200,000 (including a
$47,991 contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Summary
Airfield lighting is critical to safe operations at the Santa Monica Municipal Airport
(SMO). A recent inspection of the lighting cables showed that certain segments have
reached the end of their useful life and need immediate replacement. Staff recommends
Bales Engineering Contractors, Inc. (Bales Engineering) to provide construction
services for the SMO – Cable Replacement of Airfield Lighting Project (Project).
Discussion
Upon the completion of the Runway Shortening Project in December 2017, an overall
inspection of the runway by an airfield lighting contractor revealed that cabling, which
was not part of the original project scope, needs to be replaced. Any cable failure would
result in the closure of SMO at night and during inclement weather until repairs are
completed. To prevent any potential runway lighting issues, an estima ted 30,000 linear
feet of cable needs to be replaced. The cable is housed in a subsurface conduit, and
the condition of this conduit is unknown. If the conduit is broken or crushed, it would
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also have to be replaced. Due to this unknown factor, staff is recommending a
contingency of $47,991 to account for the potential replacement of the conduit.
Vendor Selection
Bid Data
Bid Posting Date Bid Posted On
Bid Advertised In
(City Charter &
Muni Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
08/27/2018 City's Online
Bidding Site
Santa Monica
Daily Press 36 4 09/13/2018
Financial Impacts and Budget Actions
Staff seeks authority to award a contract with Bales Engineering to provide construction
services for the SMO – Cable Replacement of Airfield Lighting Project.
Contract Request
Request Amount FY 2018-19 Budget CIP
Account # Total Contract Amount
$200,000 C5704710.689000 $200,000
Selection Criteria
Municipal
Code SMMC 2.24.072
Evaluation
Criteria
Price, previous experience, ability to deliver,
quality of product and compliance with City
specifications
Best
Bidder Bales Engineering
Best Bidder Justification
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, and compliance with City specifications. Bales Engineering has complet ed
numerous similar airfield lighting projects for various airports throughout the United States.
Locally, Bales Engineering has been providing airport-related services for 30 years. Staff
contacted references, and respondents reported that they are satisf ied with Bales
Engineering’s past project performance. Bales Engineering is recommended as best bidder.
Submittals Received
M. Brey Electric, Inc. $275,283
Royal Electric Co. $222,222
Baker Electric $172,793
Bales Engineering $152,008
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Prepared By: Curtis Castle, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. Bales Engineering Oaks Initiative Form
REFERENCE:
Contract No. 10763
(CCS)