SR 09-11-2018 3E
City Council
Report
City Council Meeting: September 11, 2018
Agenda Item: 3.E
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To: Mayor and City Council
From: Bill Walker, Fire Chief, Fire Department
Subject: Award Bid for the Purchase and Delivery of Fire Department Medical Supplies
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4324 to Life-Assist Inc., a California-based company, for the
purchase and delivery of Fire Department medical supplies;
2. Authorize the Purchasing Services Manager to issue a purchase order to Life -
Assist Inc. for the purchase and delivery of Fire Department medical suppl ies in
an amount not to exceed $125,000 for one year, with four additional one-year
renewal options, which include a possible 5.0% price increase per year based
solely on a manufacturer’s increase; otherwise current pricing remains in effect,
for a total amount not to exceed $690,704. Future funding is contingent on
Council budget approval in future years.
Summary
The medical supplies purchased with this purchase order would be used by Fire
Department personnel to maintain medical equipment and supplie s as required by the
Los Angeles County Emergency Medical Services Agency to provide pre-hospital
emergency medical care. Following a formal bid process, Life -Assist Inc. is
recommended as the best bidder to provide and deliver these medical supplies. The
total annual expenditure is $125,000 for the first year, with up to four additional one-year
renewal options, which include a possible 5.0% price increase per year based solely on
a manufacturer’s increase; otherwise current pricing remains in effect, for a total amount
not to exceed $690,704.
Discussion
The Fire Department responds to nearly 13,000 emergency medical calls annually and
uses a variety of medical supplies when responding to those calls that require the
provision of emergency medical care. In support of this effort, staff purchases a variety
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of medical supplies and equipment to ensure the Department’s first responders are
prepared to provide care to patients with medical conditions and traumatic injuries.
Supplies and equipment purchased by staff include disposable items such as:
bandages, splints, intravenous supplies, oxygen masks, medications, and airway
equipment.
Vendor Selection
Bid Data
Bid Posting
Date
Bid Posted
On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
3/21/2018 City's Online
Bidding Site
Santa Monica
Daily Press 25 3 4/18/2018
Submittals Received
Total Cost Per Identified Bid
Items
Vendor Selection Recommendation
Life-Assist,
Inc. $4,606
Municipal
Code SMMC 2.24.072
Henry
Schein, Inc. $5,850
Evaluation
Criteria
Price, previous experience, ability to
deliver, quality of product, and
compliance with City specifications. Midwest
Medical
Supply, LLC
Unresponsive
Best and
Lowest
Bidder
Life-Assist, Inc.
Best Bidder Justification
Due to the variety and quantity of medical supplies and equipment needed, staff asked
vendors to quote 30 of the most commonly ordered products based on histor ical
purchases to evaluate pricing. In addition to price, bids were evaluated based on ability to
meet specifications, ability to deliver product, and compliance with bid specifications. Life-
Assist, an established California corporation, was able to provide a bid that included all
specified goods and was the lowest bidder on all medications and a majority of identified
supplies. Based on these criteria, Life-Assist Inc. is recommended as the best bidder to
provide medical supplies in accordance with the City specifications.
Financial Impacts
Staff seeks authority to award a purchase order with Life-Assist Inc. to provide medical
supplies for the Fire Department. The annual purchase order is for an amount not to
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exceed $125,000 for the first year with four one-year renewal options, which includes a
possible 5.0% manufacturer’s increase per year based solely on a manufacturer’s
increase; otherwise current pricing remains in effect.
Purchase Order Request
Request Amount FY 2018-19 Budget Department Account Total Contract Amount
$125,000 01190002.525150 $690,704
Future year funding is contingent on Council budget approval.
Prepared By: Terese Toomey, Principal Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. F4211 MEDICAL SUPPLIES BID RESULTS
B. SantaMonica Oaks Life Assist 2018
ITEM
NO.DESCRIPTION U/M *ANNUAL
USAGE
QTY PER
CASE Manufacturer Unit Price QTY PER
CASE Manufacturer Unit Price QTY PER
CASE Manufacturer Unit Price QTY PER CASE Manufacturer Unit Price QTY PER
CASE Manufacturer Unit Price QTY PER
CASE Manufacturer Unit Price
1 Nitrostat, 0.4mg Sublingual Tablets, 25/Bottle 1 Box 3 1 Pfeizer $ 21.72 25/BT
4BT/BX 0418-13 $20.79/BT -Pfizer 71041813 $ 102.31 25 Parke-Davis $ 14.06 -- NB -Allscripts $ 17.44
2 MidKnight Gloves,Nitrile,Single Use,Non-Sterile,
Powered Free, 9 ½ inch Black, LG 1 Case 50 10 Microflex $ 132.41 100/BX
10BX/CS 1015-29603 $10.54/BX 1000 Microflex MR 296-
L $ 86.40 1000 Microflex $ 75.50 100/BX
10BX/CS
Innovative
Healthcare
1NN187300 * Oltra
Blach
$ 52.30 -Microflex $ 89.60
3 Curaplex Extrication Collar,Single Use,Adjustable,8
Settings, Adult 1 Case 2 30 Curaplex $ 315.51 Sold as Each 3151-03161 $4.48/EA 30 Ambu 000281000 $ 149.70 30 Ambu $ 3.68 $4.27 EA Philly Patriot
Cenphp-PA $ 128.10 -Laerdal $ 266.50
4 IV Admin Set,AMSafe-3,10-15-60 Drop,AMSafe
Needlefree Site, 2 Y-Sites, 84in w/15in Ext 1 Case 30 -- $ - Sold as Each 1712-30204 $4.72/EA 50 Amsino D38302 $ 220.73 50 Amsino $ 210.00 50/CS Amsino
AMSD38302 $ 252.40 -Amsino Inter. $ 210.00
5 Angiocath AutoGuard Shielded IV Catheter,Polymer,
20ga x 1 1/6inch 1 Case 30 200 BD $ 828.00 200/CS 1611-704 $486.26/CS 200 Becton Dickerson
388703 $ 438.73 200 BD $ 410.00 50/BX
4BX/CS BD B/D381434 $ 402.17 -B-D $ 432.00
6 Naloxone, 2 mg, 2ml, Luer Jet Prefilled Syringe 1 Case 10 10 International Med.
Sys $ 524.78 Sold as Each 373369 $42.25/EA 50 Intl Med System
76329336901 $ 3,302.47 10 IMS $ 342.00 -- NB -International
Medication $ 34.60
7 King Airway Tube Only,LTS-D,Double Lumen Tube,
Yellow, Adult, Size 3, 4 to 5 Ft 1 Case 1 10 Ambu $ 501.59 Sold as Each 477-KLTSD403EA $35.99/EA 10 King Systems
KLTSD- 405 $ 325.20 10 Ambu $ 276.00 25/BX Intersurgical I-gel
ISI870X030 $ 350.00 -King $ 28.41
8 Adenocard, 12mg, 4ml Ansyr Prefilled Syringe 1 Box 4 10 Astellas Pharmacy $ 779.87 Sold as Each 371255 $94.25/EA -Sagent Pharma
25021030168 $ 520.39 10 Sagent Pharm. $ 252.00 -- NB -Astellas $ 80.40
9 Naloxone, 2 mg, 2ml, Luer Jet Prefilled Syringe 1 Case 10 -- - Duplicate
Item
Duplicate Item of
Line 6 N/A 50 Intl Mro System
76329336901 $ 3,302.47 -- - -Repeat of number
6 - -- -
10 Israeli Compression Emergency Bandage, 4inch W, White 1 Case 2 100 PerSys Medical $ 869.70 1/BX 35144TC $1.08/BX 100 Tactical Mro Sys.
5130 $ 909.00 12 PerSys Medical $ 54.60 100/CS
Performance
Systems PSMFCP-
03
$ 494.00 -Performance
Systems $ 5.11ea
11 Combat Application Tourniquet (CAT),One-handed
Tourniquet Utilizing Windlass System, Orange 1 Each 7 1 Moore Medical $ 43.98 Sold as Each 1880-23315 $27.46/EA -
North America
Reource LLC 30-
0023
$ 29.23 1 North American
Rescue $ 24.95 EA
North American
Rescue NAR30-
0023
$ 24.81 -North American
Rescue $ 24.03
12 Coban Self-Adherent Wrap,Tan,3inch x 5 yard (Fully
Stretched)1 Case 30 24 3M $ 75.82 Sold as Each 11082 $1.07/EA -3M MedProduct
1583 $ 48.25 24 3M $ 44.05 24/CS Dynarex DYN3173 $ 20.87 -3M $ 54.83
13 Endotracheal Tubes, Cuffed w/Stylette, 8.0mm 1 Box 20 10 Coviden $ 26.52 Sold as Each 2113-10280 $1.68/EA -MedSource Intl MS-
23480 $ 17.00 10 Medsource $ 16.90 10/BX Smiths
POR100/102/080 $ 13.88 -Smith's Medical $ 1.76
14 BlueSensor M Monitoring Electrode, SM, Stud, Foam
Backing, Wet Gel, 50/pk 1 Case 100 40 Ambu, Inc. $ 1,653.08 50/PK 230500 $12.28/PK 2000 Ambu Inc M-00-
3/50 $ 412.00 2000 Ambu $ 360.00 50/PH Ambu AMBSP-00-
S/SO $12.75pk -Ambu $ 11.36
15 Gel Hand Sanitizer,Waterless,Contains 70%Ethyl
Alcohol, 4oz Bottle 1 Case 2 36 Coloplast $ 66.70 Sold as Each 283-61430315EA $2.42/EA 24 GoJo Industries
9651-24 $ 38.89 24 SafeTec $ 29.52 96/CS Dukal
DONHS3787 $ 52.85 -Safetec $ 0.94
16 Glucagon, 1mg, 1ml Vial, Emergency Kit, Red, 1 Vial
Powder, 1 Prefilled Syringe of Diluent 1 Each 20 1 Eli Lilly Glucogon $ 366.26 Sold as Each 0260-10 $245.65/EA -
Boehringer
Ingelheim
00597026010
$ 343.45 1 Lilly $ 235.00 -- - -James Brudnick $ 247.27
17 Fixed Flange Mediprene Nasopharyngeal Airways,20
French 1 Box 2 1 Teleflex $ 87.95 Sold as Each 023120 $2.36/EA -Medsource Intl
MS23920 $ 15.40 10 Medsource $ 14.90 10/BX MedSource
MSOMS-23920 $ 15.30 -Rusch $ 2.00
18 Sodium Bicarbonate, 8.4%, 50ml Luer Jet Prefilled
Syringe 1 Each 20 0 $ - Sold as Each 371035 $12.28/EA -Hospira 06637-34 $ 16.51 1 Hospira $ 9.45 -- NB -Hospira $ 9.17
19 AirLife Oxygen Mask, Non-Rebreather, Under the Chin,
Safety Vent, 7 foot Tubing, Adult 1 Case 25 50 Carefusion $ 134.30 Sold as Each A010146 $1.08/EA 50 Medsource Intl
MS25060 $ 33.00 50 CareFusion $ 59.00 50/CS Ventlab Ven2101 $ 29.80 -Allied $ 54.50
20 Rusch Manual Resuscitator Adult BVM w/Bag Reservoir,
MED Mask 1 Box 50 1 Teleflex $ 260.31 Sold as Each 537100 $12.57/EA -Rusch 157100300 $ 78.67 6 Rusch $ 64.00 10/CS Life Systems
Group LSG1604 $ 69.80 -Ambu $ 17.36
21 FreeStyle Precision H Glucose Test Strips, for use
w/Capillary, Venous/Arterial Blood 1 Case 10 6 Abbot $ 670.72 100/BX 2763-80116 $47.87/BX 600 Medisense Abbott
80116-70 $ 218.35 100 Abbott $ 49.99 50/BX Arkray Assure
Prism HYPS30050 $ 8.95 -Abbott $ 576.40
22 Accu-Chek Safe-T-Pro Lancet, Single Use 1 Box 20 1 Roche $ 78.20 200/BX 170951 $51.74/BX -Roche Diagnostic
951 $ 46.33 200 Accu-Chek $ 55.00 200/BX Roche
BOE03136752001 $ 46.67 -Roche $ 7.78
23 Defibrillator Pads, for Heart-Start FR2 and MRx, Patients
above 22 lbs., 48inch lead wire, Adult 1 Box 50 10 Philips $ 294.06 Sold as Pair 2742-ATM3713A $21.89/PR -Phillips
989803158211 $ 291.11 10 Phillips $ 281.00 10/BX Skintack
LEODD27 $ 147.10 -Phillips $ 19.22
24 Yankauer,Standard Bulb Tip,Control Vent,6 Foot Plastic
Tubing Pre-Attached 1 Case 5 20 Conmed $ 90.10 Sold as Each 595721 $2.02/EA 20 Medline Ind
DYND50137 $ 37.61 20 Conmed $ 34.80 20/CS MedSource
MSOMS-YK20 $ 21.90 2 Busse $ 54.20
25 Multifunction Electrode/Defib Pads, for Heartstart MRx,
Pediatric, Radiotransparent 1 Case 10 5 Philips $ 199.11 Sold as ST 9415 $27.89/ST 5 Phillips M3504A $ 110.41 5 Phillips $ 150.00 10/CS Heartsync
Hsipediatric-Phillips $ 169.16 -Phillips $ 117.10
26 Mask for PortO2Vent CPAPos Oxygen Delivery System,
MED 1 Case 4 50 Other
Manufacturer $ 616.85 Sold as Each 1900-333 $6.98/EA 10 Bound Tree 1900-
333 $ 90.30 -Exclusive NB -Port Oz $ 10.63ea
27 MedStorm IV Guard IV Dressing, Breathable Foam
Dressing 1 Case 10 5 Curaplex $ 337.94 100/BX 36002MS $25.34/BX 500 Medsource Intl MS-
11101 $ 115.80 500 Medsource $ 126.00 100/BX
SBX/CS
MedSource
MSOMS-11101 $ 119.83 25 Medsource $ 24.50ea
28 IV Extension Set, Standard Bore w/Bonded ULTRASITE
Valve, SPIN-LOCK Connector, 6inch 1 Case 20 100 B Braun Medical,
Inc. $ 491.40 Sold as Each 473447 $1.89/EA 100 B Braun 473447 $ 180.54 100 B.Braun $ 220.00 100/CS B.Braun
BBM473447 $ 214.50 -B.Braun $ 70.50
29 King Vision®Video Laryngoscope Disposable Blade,
Channeled 1 Box 20 10 Ambu, Inc. $ 396.37 Sold as Each 2144-KV033 $29.29/EA -King Systems
2146-KVA 33 $ 299.00 10 Ambu $ 271.90 -Exclusive NB -N/A N/A
30 Fasplint, Bright Safety Orange, SM 1 Case 30 10 Hartwell Medical $ 337.87 Sold as Each 560801 $19.99/EA 10 Hartwell Med
FS801 $ 154.03 10 Hartwell $ 147.50 10/CS Hartwell
HTMFS801-10 $ 162.93 -Hartwell $ 116.52ea
$ 10,201.12 $ - $ 985,986.00 $ - $ 4,809.00 $ - $ 11,933.28 $ 4,429.00 $ - $ 3,831.80 $ - $ - $ 2,797.32 $ 26.94 $ - $ 2,427.37
Incomplete
Complete- No presence
No
No
Pricing Response Response Response
Net 15 at 5% discount Net 30 Net 30
Active Potential Inc Bound Tree Medical Henry Schern, Inc.BID 4211
San Diego, California Dublin, Ohio
Each year Life-Assist will automatically renew your pricing,
increasing only those prices that the manufacturers have
increased. Therefore, if there is no price increase to us, there
is no price increase to you!In addition, if our prices have gone
down, we'll pass that savings on to you!
Response
-
Moore Medical
Farmington, CT
-
-
Net 30
Fuel surcharge, drop ship cost of freight
3.5% Increase
Could vary by product group or mfg price
increases.
3.5% Increase
Could vary by product group or mfg price
increases.
Response
Not applicable
Percent discount off of manufacturer's list price for related miscellaneous items 30% to 40%22% *Please see attached exlusion list.10% MFT/ 1st price & Henry Schern website
Payment Terms
-
Response
-
Please describe any additional fees & charges not listed above -Sales Tax and any special shipping other than
standard UPS delivery
Does this vendor physically come into the City of Santa Monica to conduct
business and/or make deliveries?Yes Yes -
Oaks Incomplete Complete Incomplete
Arizona Complete- No presence Complete- No presence Complete- No presence
No renewal option offered. Due to MFT.
Various Increase or Decrease based on changes
received by manufacturers
Irmo, SC
Renewal Period 2 (First Annual Renewal Option)
BID CLOSING DATE: 8/24/15
Is this vendor physically located in of Santa Monica?No No -
--No renewal option offered. Due to MFT.
-
Response
-
-
Orders will be place throughout the fiscal year; indicate delivery lead-time from order date 2 Weeks 2-3 Days ARO *If item in stock 2 Days ARO
Renewal Period 3 (First Annual Renewal Option)
Specify alternate terms and conditions if applicable
Additional Information
-
Midwest Medical Supply Co., LLC
Earth City, MO
Response
3-5 Days
15% to 28%
Bound Tree Medical * We do carry a full line of CPAP products
from Pulmodyne and Mercury Medical. Samples available
upon request
Net 30
None
Various Increase or Decrease based on changes
received by manufacturers
Net 30
-
Response
BID DESCRIPTION: FURNISH AND DELIVER MEDICAL SUPPLIES AS REQUESTED BY THE FIRE DEPARTMENT
No
No
Specify alternate terms and conditions if applicable
-
Same terms unless manufacturer increases are
incurred. Increases with manufacturer
documentation will be requested at time of
renewal at same % as presented to Bound Tree
Medical.
-
Each year Life-Assist will automatically renew your pricing,
increasing only those prices that the manufacturers have
increased. Therefore, if there is no price increase to us, there
is no price increase to you!In addition, if our prices have gone
down, we'll pass that savings on to you!
-
Complete- No presence
-
-
Response
Incomplete
Complete- No presence
Same terms unless manufacturer increases are
incurred. Increases with manufacturer
documentation will be requested at time of
renewal at same % as presented to Bound Tree
Medical.
Response
Incomplete
Life-Assist, Inc.
Rancho, Cordova
Response
2 Days
5% to 60% Life-Assist offers 5% to 60% discount for all items
not listed on the bid. We have one of the lowest priced