SR 09-11-2018 3B
City Council
Report
City Council Meeting: September 11, 2018
Agenda Item: 3.B
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Sixth Agreement Modification to Provide Additional Construction
Administration Services for the GoSaMo Center Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a sixth modification to agreement #10044 (CCS) in the amount of $25,000 with
Studio Jantzen Corporation, a California-based company, to provide additional
construction administration services for the GoSaMo Center Project for the Public
Works Department. This will result in a one-year amended agreement with a new total
amount not to exceed $509,299, with future year funding contingent on Council budget
approval.
Summary
The GoSaMo Center Project, formerly known as the Transit and Parking Services
(TAPS) Center Project, will consolidate transit and parking services into a single,
integrated service center. The project construction within Parking Structure 5 has
encountered unforeseen conditions that are impacting the design and construction,
delaying project completion from June to October 2018. Staff recommends modifying
the agreement with Studio Jantzen, the project design architect, to increase the budget
authority by $25,000 to ensure continuation of design services through project
completion. This would also allow Studio Jantzen to remain responsible and liable for
the overall design and any design changes needed through construction completion in
lieu of City staff.
Discussion
The GoSaMo Center Project is designed to streamline Santa Monica’s transportation
customer services by renovating the ground level of Parking Structure 5, located at
1440 4th St. Upon completion, the GoSaMo Center will become a one-stop shop for the
public to purchase bus passes, obtain bus information, and resolve parking ticket
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disputes. It will also include new public restrooms. The name of the project was
changed from TAPS to the GoSaMo Center to better align the project with the City’s
ongoing efforts to improve multi-modal mobility options as one of the strategic goals.
The City executed a design agreement with Studio Jantzen to provide design services
for the project in June 2015. In April 2017, the City issued the Notice to Proceed for
construction services to West Valley Investment Group (WVIG), with construction
completion anticipated in June 2018.
During construction, the contractor WVIG encountered unforeseen conditions at the
existing structure, which required the uneven support structure for the floor slabs to be
reengineered. Because of this, the Public Works Department issued change orders to
extend the construction period by four months. Staff requests increasing the budget
authority to compensate Studio Jantzen for the additional construction administration
services needed throughout the duration of the project.
Studio Jantzen’s remaining work involves providing construction administration
services, which ensure construction work complies with the construction documents
approved by the City. These services include reviewing product submittals procured by
WVIG, responding to construction-related questions, attending regular construction
meetings, inspecting installed construction work for general conformity with construction
plans, and making design revisions as needed to complete construction.
Past Council Actions
03/24/15 (Attachment A) Award of Original design agreement with Studio Jantzen to
provide design services for the TAPS Project
10/25/16 (Attachment B) Third Modification with Studio Jantzen Corporation
Financial Impacts and Budget Actions
Staff requests authority to increase the amount of the agreement with Studio Jantzen to
provide additional construction administration services through to completion of the
GoSaMo Center Project.
Agreement Modification Request
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Agreement # Current
Authorized
Amount
Modified
Request
Amount
FY 2018-19 Budget
CIP Account #
Total Revised
Contract Amount
10044 (CCS) $484,299 $25,000 C0104900.689000
(General Fund)
$509,299
Prepared By: David Wang, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. March 24, 2015 Staff Report (Web Link)
B. October 25, 2016 Staff Report (Web Link)
C. Studio Jantzen Oaks Initiative Disclosure Form
REFERENCE:
Agreement No. 10044
(CCS)