SR 08-28-2018 3A
City Council
Report
City Council Meeting: August 28, 2018
Agenda Item: 3.A
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Facilities Maintenance
Subject: Award Bid to Ferguson Enterprises, Inc. and Hirsch Pipe & Supply for
Plumbing Supplies
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4327 to Ferguson Enterprises, Inc. and Hirsch Pipe & Supply, both
California-based companies, for the purchase of plumbing supplies; and
2. Authorize the Purchasing Services Manager to issue purchase orders for
plumbing supplies with Ferguson Enterprises, Inc. in the amount not to exceed
$75,000 for one year, with four additional one-year renewal options, for a total
amount not to exceed $595,000 over a five-year period; and Hirsch Pipe &
Supply in the amount not to exceed $55,000 for one year, with future year
funding contingent on Council budget approval.
Summary
The Public Works Department purchases a wide variety of plumbing supplies to
maintain the plumbing systems at City facilities. Staff recommends a split award as
follows:
Ferguson Enterprises, Inc. would be the primary plumbing supply vendor for one
year, with four additional one-year renewal options, for a total amount not to
exceed $595,000, and
Hirsch Pipe & Supply would be the secondary plumbing supply vendor for one
year for a total amount not to exceed $55,000.
Discussion
The City employs four permanent in-house plumbers to provide various plumbing
services at City facilities. Typical services provided by City staff include repairing drain
line stoppages, installing fixtures, replacing water filters and performing tenant
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improvement projects. To provide these maintenance services, staff requires a broad
variety of plumbing fixtures and supplies.
The table below lists a breakdown of the amount staff recommends awarding to
Ferguson Enterprises, Inc. and Hirsch Pipe & Supply for plumbing supplies:
Purchase Order Term
Ferguson
Enterprises, Inc.
Hirsch Pipe &
Supply Total Amount
Year 1 $ 75,000.00 $ 55,000.00 130,000.00$
Year 2 $ 130,000.00 $ - 130,000.00$
Year 3 $ 130,000.00 $ - 130,000.00$
Year 4 $ 130,000.00 $ - 130,000.00$
Year 5 $ 130,000.00 $ - 130,000.00$
Total Amount Not to
Exceed $ 595,000.00 $ 55,000.00 650,000.00$
Vendor Selection
Bid Data
Bid Posting Date Bid Posted On
Bid Advertised In
(City Charter &
Municipal Code)
# of Vendors
Downloaded
# of
Submittals
Received
Date Publicly
Opened
03/14/2018 City's Online
Bidding Site
Santa Monica Daily
Press 13 02 03/29/2018
Submittals Received Vendor Selection Recommendation
Ferguson
Enterprises,
Inc.
$1,273
Municipal Code SMMC 2.24.072
Hirsch Pipe
& Supply $1,523
Evaluation Criteria
Price, previous experience, ability to deliver, quality of
product, and compliance with City specifications.
Best Bidders Ferguson Enterprises, Inc. and Hirsch Pipe &
Supply
Best Bidders Justification
To ensure the City has access to the widest selection of products while obtaining the
best available pricing, staff recommends splitting the award between Ferguson
Enterprises, Inc. and Hirsch Pipe and Supply for the first year. Hirsch Pipe & Supply did
not offer renewal options, so staff anticipates exercising four additional one-year renewal
options with Ferguson Enterprises, Inc. so long as the available product selection
remains consistent and pricing remains competitive. Both vendors have supply stores in
Santa Monica and have satisfactorily provided the City with plumbing supplies for several
years. Based on these criteria, Ferguson Enterprises, Inc. and Hirsch Pipe & Supply are
recommended as the best bidders to provide plumbing supplies.
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Financial Impacts and Budget Actions
Staff seeks authority to award a purchase order with Ferguson Enterprises, Inc. for the
purchase of plumbing supplies.
Purchase Order Request
Request Amount
FY 2018-19 Budget
Public Works Department
Account #
Total Purchase Order
Amount
$75,000 01500020.525080 $595,000
Future year funding is contingent on Council budget approval.
Staff seeks authority to award a purchase order with Hirsch Pipe & Supply for the
purchase of plumbing supplies.
Purchase Order Request
Request Amount
FY 2018-19 Budget
Public Works Department
Account #
Total Purchase Order
Amount
$55,000 01500020.525080 $55,000
Prepared By: Kyla Johnson, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Hirsch Pipe & Supply Oaks Form
B. Ferguson Enterprises Oaks Form