SR 08-14-2018 3L
City Council
Report
City Council Meeting: August 14, 2018
Agenda Item: 3.L
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To: Mayor and City Council
From: Donna Peter, Director, Human Resources Department
Subject: Resolution Accepting the Tentative Agreement and Authorizing the City
Manager to Execute a Memorandum of Understanding with the Public
Attorneys' Legal Support Staff Union (PALSSU) and Revise the Confidential
Unrepresented Employees (CUE) Pay Plan, and a Resolution Authorizing the
City Manager to establish a new job classification and a salary rate for Chief
Deputy City Attorney.
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached Resolution accepting the tentative agreement and
authorizing the City Manager to execute a Memorandum of Understanding
(MOU) between the City and the Public Attorneys’ Legal Support Staff Union
(PALSSU), and revise the Confidential Unrepresented Employees (CUE) Pay
Plan.
2. Approve the attached revised salary schedule effective as a result of the
agreement reached for the classifications represented by PALSSU and the
revisions made to CUE.
3. Adopt a Resolution establishing the classification and salary rate for Chief
Deputy City Attorney.
Summary
The wages, hours and working conditions of public employees who are represented by
a labor organization are established in conformance with State law, principally the
Meyers-Millias Brown Act (MMBA). The terms of agreements with those bargaining
units are codified through a Memorandum of Understanding (MOU). The MOU between
the City and Public Attorneys’ Legal Support Staff Union (“PALSSU”) expired June 30,
2018. Negotiations for a successor MOU resulted in a tentative agreement prior to that
date. The City and PALSSU met and conferred in accordance with and the terms of the
tentative agreement are summarized below, including cost of living pay adjustments and
an increase in City contributions to deferred compensation.
Where employees are not represented by a union, the City consults with members of
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that group and generally seeks to align adjustments in pay and benefits to the
bargaining units that those employees would be members of if they were represented.
The Confidential Unrepresented Employees (CUE) are those who work in identified
sensitive jobs, including Human Resources, where their membership in a union could
pose a problematic conflict. In accordance with past practice and in consultation with
the members of this class, staff has reached a tentative agreement to revise the CUE
Pay Plan to make the same pay and benefit adjustments as previously ratified by the
Council with the bargaining units to which these classifications might otherwise belong.
Finally, an adjustment is being recommended in the City’s MOU with the Public
Attorneys Union (PAU) to establish a new Chief Deputy classification with the same pay
as previously provided when Deputy City Attorneys were given management incentive
pay for working as chief deputies of a division in the City Attorney’s Office.
All agreements seek to contain the cost of net annual salary increases within the most
recent Five Year Financial Forecast and minimize increases in pension obligations and
to continue to promote and provide harmonious relations, cooperation, and
understanding between the City and the various bargaining units. The total cost of the
negotiated changes is approximately $48,962 for FY 2018-19. The budget impact of
these changes was included in the General Fund FY 2017-18 through the FY 2021-22
Five-Year Financial Forecast.
Discussion
The Meyers-Milias Brown Act requires that local public agencies negotiate with
recognized employee organizations for each of their respective bargaining units
regarding wages, hours, and working conditions. These agreements reflect the City’s
and the bargaining groups’ on-going efforts to contain increasing retirement costs by
agreeing to benefits not subject to CalPERS, such as contributions into 457 or 401(a)
Deferred Compensation plans.
The CUE Pay Plan establishes the salary, benefits, and additional terms and conditions
of employment for employees in classifications not represented by a bargaining unit, not
covered by the Executive Pay Plan, or not covered by separate employment
agreements. There is no specific expiration date for the CUE Pay Plan. Because these
individuals are considered confidential and unrepresented, the CUE Pay Plan ties their
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pay and benefits to the particular bargaining group they would be members of.
The overall policy of the City of Santa Monica has been to maintain competitive wages,
hours and working conditions in a high-cost geographic labor market in order to retain
and attract a high quality workforce to serve our community across a wide range of
specialized services. Since most, though not all, City jobs are comparable to those in
other municipalities, the City has traditionally approached labor negotiations by looking
to full-service cities in our region of similar size and financial strength for labor market
comparisons. Based on recommendations from the Compensation and Staffing Review
conducted by Moss Adams, the changes to the PALSSU MOU and CUE Pay Plan will
also be in accordance with the Compensation Philosophy established by the City
Council. We also look at internal equity, increases in the Consumer Price Index and
other factors that might contribute to the setting of compensation during the negotiations
process.
The substantive terms of the tentative agreements are summarized as follows:
Public Attorneys Legal Support Staff Union
A three-year agreement between the City of Santa Monica and the
PALSSU is effective July 1, 2018 through June 30, 2021.
PALSSU employees will receive a 1.5% salary increase effective January
1, 2019, a 1.5% salary increase effective July 1, 2019, and a 1.5% salary
increase effective July 1, 2020. The City will contribute to a 457 deferred
compensation account for each PALSSU employee in the amount of $50
per month effective July 1, 2018. This is in addition to an existing $50 per
month matching program and has no impact on the unfunded pension
liability but increases the opportunity for staff to contribute to their
retirement savings
In addition, PALSSU has negotiated for increased vacation cash-out provisions that are
similar to other bargaining units, and non-substantive language changes.
Confidential Unrepresented Employees Pay Plan
While there is no contract expiration for the CUE Pay Plan, staff will return
with an updated resolution for the CUE Pay Plan that sets salaries for
CUE employees for a one-year period through June 30, 2019.
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Members will receive benefits and privileges as set forth in the respective
MOUs between the City and the bargaining unit to which the confidential
unrepresented classifications are aligned.
Public Attorneys Union
To date, Deputy City Attorneys assigned as the Chief Deputy of a division of the City
Attorney’s Office have received management incentive pay per the Public Attorneys
Union MOU. It is recommended that instead, a new Chief Deputy City Attorney
classification be established for these supervisory positions. The new classification will
incorporate current pay levels, by including the management incentive pay as part of
salary rather than as special compensation separately through the MOU.
Past Council Actions
Meeting Date Description
07/28/2015 Staff Report authorizing PALSSU MOU 2015-2018
06/14/2016 Staff Report authorizing CUE Pay Plan Resolution 2016-2017
Financial Impacts and Budget Actions
The total cost of the negotiated changes contained in the new agreements is
approximately $48,962 for FY 2018-2019. The budget impact of these changes was
included in the FY 2017-18 through FY 2021-22 Five-Year Financial Forecast.
Appropriations for all funds will be included in the FY 2018-19 Midyear Budget for
Council approval.
Prepared By: Sarah Rebensdorf, Senior Human Resources Analyst
Approved
Forwarded to Council
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Attachments:
A. PALSSU FY18-19 Salary Schedule
B. Resolution - Labor Relations - PAU - 08142018
C. Resolution - Labor Relations - PALSSU CEU - 08142018
D. Add-To: SUPPLEMENTAL STAFF REPORT
Public Attorneys Legal Support Staff Union
Salary Schedule for August 14, 2018 City Council Meeting (Salaries Eff. January 1, 2019)
Class Title Class Code BU Grade Step Hourly Rate Monthly Rate Annual Rate Bi-Weekly Rate
Admin Analyst-CAO 2367 LSS 026 1 38.50 6673.00 80076.00 3079.85
2 40.40 7002.00 84024.00 3231.69
3 42.77 7414.00 88968.00 3421.85
4 45.15 7826.00 93912.00 3612.00
5 47.53 8238.00 98856.00 3802.15
Community Liaison 2374 LSS 025 1 38.43 6661.00 79932.00 3074.31
2 40.33 6990.00 83880.00 3226.15
3 42.70 7401.00 88812.00 3415.85
4 45.07 7812.00 93744.00 3605.54
5 47.44 8223.00 98676.00 3795.23
Consumer Affairs Specialist 2373 LSS 140 1 43.83 7597.00 91164.00 3506.31
2 45.99 7972.00 95664.00 3679.38
3 48.70 8441.00 101292.00 3895.85
4 51.40 8910.00 106920.00 4112.31
5 54.11 9379.00 112548.00 4328.77
Executive Asst to the City Att 2377 LSS 141 1 44.84 7773.00 93276.00 3587.54
2 47.06 8157.00 97884.00 3764.77
3 49.82 8636.00 103632.00 3985.85
4 52.59 9116.00 109392.00 4207.38
5 55.36 9596.00 115152.00 4428.92
Family Victim Advocate - CAO 2379 LSS 002 1 25.18 4365.00 52380.00 2014.62
2 26.43 4581.00 54972.00 2114.31
3 27.98 4850.00 58200.00 2238.46
4 29.54 5120.00 61440.00 2363.08
5 31.09 5389.00 64668.00 2487.23
Investigator-Consumer Protect 2366 LSS 028 1 39.63 6870.00 82440.00 3170.77
2 41.60 7210.00 86520.00 3327.69
3 44.04 7634.00 91608.00 3523.38
4 46.49 8058.00 96696.00 3719.08
5 48.93 8482.00 101784.00 3914.77
Investigator-Criminal Div 2365 LSS 035 1 41.72 7232.00 86784.00 3337.85
2 43.79 7590.00 91080.00 3503.08
3 46.36 8036.00 96432.00 3708.92
4 48.94 8483.00 101796.00 3915.23
5 51.51 8929.00 107148.00 4121.08
Public Attorneys Legal Support Staff Union
Salary Schedule for August 14, 2018 City Council Meeting (Salaries Eff. January 1, 2019)
Class Title Class Code BU Grade Step Hourly Rate Monthly Rate Annual Rate Bi-Weekly Rate
Legal Admin Staff Asst 2369 LSS 040 1 43.27 7500.00 90000.00 3461.54
2 45.40 7870.00 94440.00 3632.31
3 48.08 8333.00 99996.00 3846.00
4 50.75 8796.00 105552.00 4059.69
5 53.42 9259.00 111108.00 4273.38
Legal Assistant 2372 LSS 025 1 38.43 6661.00 79932.00 3074.31
2 40.33 6990.00 83880.00 3226.15
3 42.70 7401.00 88812.00 3415.85
4 45.07 7812.00 93744.00 3605.54
5 47.44 8223.00 98676.00 3795.23
Legal Secretary I 2378 LSS 007 1 26.87 4658.00 55896.00 2149.85
2 28.20 4888.00 58656.00 2256.00
3 29.86 5175.00 62100.00 2388.46
4 31.52 5463.00 65556.00 2521.38
5 33.17 5750.00 69000.00 2653.85
Legal Secretary II 2371 LSS 010 1 34.64 6005.00 72060.00 2771.54
2 36.36 6302.00 75624.00 2908.62
3 38.50 6673.00 80076.00 3079.85
4 40.63 7043.00 84516.00 3250.62
5 42.77 7414.00 88968.00 3421.85
Paralegal 2375 LSS 025 1 38.43 6661.00 79932.00 3074.31
2 40.33 6990.00 83880.00 3226.15
3 42.70 7401.00 88812.00 3415.85
4 45.07 7812.00 93744.00 3605.54
5 47.44 8223.00 98676.00 3795.23
Receptionist 7022 LSS 005 1 26.56 4603.00 55236.00 2124.46
2 27.87 4831.00 57972.00 2229.69
3 29.51 5115.00 61380.00 2360.77
4 31.15 5399.00 64788.00 2491.85
5 32.79 5683.00 68196.00 2622.92
Sr Legal Enforcement Analyst 8013 LSS 141 1 44.84 7773.00 93276.00 3587.54
2 47.06 8157.00 97884.00 3764.77
3 49.82 8636.00 103632.00 3985.85
4 52.59 9116.00 109392.00 4207.38
5 55.36 9596.00 115152.00 4428.92
Public Attorneys Legal Support Staff Union
Salary Schedule for August 14, 2018 City Council Meeting (Salaries Eff. January 1, 2019)
Class Title Class Code BU Grade Step Hourly Rate Monthly Rate Annual Rate Bi-Weekly Rate
Staff Assistant - CAO 7040 LSS 001 1 22.56 3911.00 46932.00 1805.08
2 23.68 4105.00 49260.00 1894.62
3 25.07 4346.00 52152.00 2005.85
4 26.47 4588.00 55056.00 2117.54
5 27.86 4829.00 57948.00 2228.77
ATTACHMENT B
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City Council Meeting: August 14, 2018 Santa Monica, California
RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
ESTABLISHING A NEW JOB CLASSIFICATION AND ADOPTING A SALARY RATE
FOR CHIEF DEPUTY CITY ATTORNEY
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The following salary level is hereby established, effective July 1,
2018, for the indicated permanent job classification:
CHIEF DEPUTY CITY ATTORNEY $21,718/month, Step 5
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
Lane Dilg
City Attorney
ATTACHMENT A
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City Council Meeting: August 14, 2018 Santa Monica, California
RESOLUTION NUMBER _________ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA ACCEPTING THE
TENTATIVE AGREEMENT AND AUTHORIZING THE CITY MANAGER
TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE
PUBLIC ATTORNEYS’ LEGAL SUPPORT STAFF UNION AND REVISE THE
CONFIDENTIAL UNREPRESENTED EMPLOYEES PAY PLAN
WHEREAS, authorized representatives of the City administration and the Public
Attorneys’ Legal Support Staff Union have met and conferred in accordance with the
Meyers-Millias Brown Act (“MMBA”), codified at Government Code Section 3500 et seq.,
and have reached agreement on wages, hours, and other terms and conditions of
employment; and
WHEREAS, in accordance with Government Code Section 3505.1, on August 14,
2018, the tentative agreement reached between authorized representatives of the City
administration and the Public Attorneys’ Legal Support Staff Union and a revised
Confidential Unrepresented Employees Pay Plan, were presented to the City Council of
the City of Santa Monica for consideration; and
WHEREAS, Government Code Section 3505.1 requires preparation of a written
Memorandum of Understanding between the City and the employee organization if a
tentative agreement is reached and adopted by the City Council; and
ATTACHMENT A
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WHEREAS, the purpose of the Memorandum of Understanding and Pay Plan is to
promote and provide harmonious relations, cooperation, and understanding between the
City and the Public Attorneys’ Legal Support Staff Union, and participants of the
Confidential Unrepresented Employees Pay Plan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Santa Monica hereby accepts the
tentative agreement that has been reached between authorized representatives of the
City administration and the Public Attorneys’ Legal Support Staff Union.
SECTION 2. The City Council of the City of Santa Monica hereby approves and
authorizes the City Manager to execute a Memorandum of Understanding with the Public
Attorneys’ Legal Support Staff Union (FY2018-2021), and to execute a revised
Confidential Unrepresented Employees Pay Plan (FY2018-2019).
SECTION 3. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
_________________________
Lane Dilg
City Attorney
REFERENCE:
Resolution No. 11132
(CCS)
&
Resolution No. 11133
(CCS)