SR 07-24-2018 3M
City Council
Report
City Council Meeting: July 24, 2018
Agenda Item: 3.M
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To: Mayor and City Council
From: David Martin, Director, Traffic Management (PCD)
Subject: Award Bid for the Advanced Traffic Management System, Phase 5 Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2329 to Elencor Belco Electric, Inc, California-based company, for
the Advanced Traffic Management System Phase 5 Project;
2. Authorize the City Manager to negotiate and execute a contract with Elencor
Belco Electric, Inc, in an amount not to exceed $1,748,476 (including a 10%
contingency);
3. Authorize the Director of Planning and Community Development to issue any
necessary change orders to complete additional work within contract authority.
Summary
The Montana Avenue Corridor is the remaining corridor that is not connec ted to the
City’s central Advanced Traffic Management System (ATMS), and has the oldest traffic
signal equipment in the City’s inventory for which replacement parts are no longer
available. Staff recommends a construction contract with Elencor Belco Electric, Inc., to
upgrade the traffic signal equipment at four locations and install fiber optic cables to
connect 12 intersections. This would provide for transit priority along the corridor, allow
for real-time remote monitoring and management of the traffic signals, provide public
Wi-Fi along the corridor, and connecting the San Vicente Reservoir and the Montana
Avenue Branch Library to the City’s network.
Discussion
In 2006, the City developed the ATMS Master Plan for upgrading the City signal system
and connecting them with fiber optic communications. The ATMS provides the City with
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic, such as detection systems, transit priority
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systems, emergency vehicle preemption systems, variable message signs, and traffic
monitoring cameras on one integrated system.
The ATMS Phase 5 project will upgrade the traffic signal equipment at the four locations
listed below.
Montana Avenue & Lincoln Boulevard
Montana Avenue & 17th Street
Montana Avenue & 20th Street
Montana Avenue & 26th Street
A total of 12 signalized intersections along Montana Avenue and San Vicente Boulevard
will be connected to the City’s fiber optic network. Transit P riority, public Wi-Fi,
pedestrian and bicycle safety enhancements, and connecting the San Vicente Reservoir
and the Montana Branch Library to the City’s network will be achieved by this project.
ATMS Project Status
The ATMS project consists of five phases. The following outlines the status of all
phases:
Phase 1 - completed in 2006, upgraded traffic signal equipment and connected
the signals to fiber optic communications on 4th Street in the Downtown area.
Phase 2 - completed in October 2008, upgraded and connected 50 signals in the
Downtown area (except Arizona Avenue) and Lincoln Blvd
Phase 3 – completed in September 2011, brought fiber optics to 35 signals along
Wilshire, Santa Monica, and Pico Boulevards (all east of Lincoln Boulevard).
Phases 4a and 4b – completed in 2012, added fiber optics to 38 signalized
intersections along the Arizona Avenue, Office District, and Mid-City areas.
Phase 4c- completed in 2013 included 26 intersections along the Ocean Park
Boulevard, Neilson Way, and Main Street corridors.
Phase 5 - design was completed in 2015.
Vendor/Consultant Selection
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Past Council Actions
Meeting Date Description
03/20/2012 (attachment A) Agreement for ATMS Phase 5 Design Services
03/07/2017 (attachment B) Emergency Authorization to replace traffic signal
equipment at four locations along Montana Avenue
Financial Impacts and Budget Actions
The contract to be awarded to Elencor Belco Electric, Inc. is for an amount not to
exceed $1,748,476.
Award of the contract requires the following budget changes :
FY 2018-19 Budget Changes
Release Funds Appropriate Funds
Account Number(s) Amount Account Number(s) Amount
01.380246 $88,210 C0106880.689000 $88,210
27.102016 $29,700 C2706880.689000 $29,700
Total $117,910 Total $117,910
Bid Data
Bid Posting Date Bid Posted On Bid
Advertised In
(City Charter
& Municipal
Code)
# of
Vendors
Downloaded
# of
Submittals
Received
Date
Publicly
Opened
04/16/2018 City's Online
Bidding Site
Santa Monica
Daily Press
52 7 05/08/2018
Submittals Received Vendor Selection Recommendation
Belco Elencor Group $1,748,476.00 Municipal Code SMMC 2.24.072
Comet Electric $2,113,753.00 Evaluation Criteria
(Include all that apply)
Price, previous experience, ability to
deliver, quality of product, and compliance
with City specifications.
Crosstown Electrical &
Data, Inc.
$1,802,868.00 Best (and lowest if
applicable) Bidder
Belco Elencor Group
Aldridge Electric Inc. $2,089,069.70
Dynalectric $1,801,235.00
Sturgeon Electric
California, LLC
$2,021,971.70
DBX, Inc $2,016,581.00
Best Bidder Justification
Belco Elencor Group is the best and lowest bidder. They have performed similar work for the City, other municipalities,
and meet all City requirements.
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The contract will be charged to the following accounts:
Contract
Request Amount
FY 2018-19 Budget
CIP Account # Total Contract Amount
$1,569,700 C2706880.689000 $1,569,700
$50,566 C5007350.689000 $50,566
$128,210 C0106880.689000 $128,210
Total $1,748,476
Prepared By: Andrew Maximous, Principal Traffic Engineer
Approved
Forwarded to Council
Attachments:
A. Agreement for ATMS Phase 5 Design Services (Web Link)
B. Emergency Authorization to replace traffic signal equipment at four locations
along Montana Avenue (Web Link)
C. Oaks Form Signed
REFERENCE:
Agreement No. 10720
(CCS)