SR 06-26-2018 3P
City Council
Report
City Council Meeting: June 26, 2018
Agenda Item: 3.P
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To: Mayor and City Council
From: Cynthia Renaud, Chief of Police, Police Department
Joseph Cevetello, Chief Information Officer, Information Services Department
Subject: Installation and maintenance of Closed Circuit Television Camera (CCTV)
equipment for the Police Department over a five year period.
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 151 to Convergint Technologies, LLC, a California-based
company for installation and maintenance of CCTV equipment.
2. Authorize the City Manager to negotiate and execute an agreement with
Convergint Technologies, LLC for installation of CCTV equipment in an
amount not to exceed $1,500,000 over a five-year period with future funding
contingent on Council approval.
3. Authorize the City Manager to negotiate and execute an agreement with
Convergint Technologies, LLC for maintenance and repair of CCTV
equipment in an amount not to exceed $500,000 over a five-year period with
future funding contingent on Council approval.
Executive Summary
The Police Department utilizes Closed Circuit Television (CCTV) cameras installed at
various public locations throughout the City to enhance security traffic monitoring.
Cameras installed along the Third Street Promenade and Santa Monica Pier have
reached the end of their useful life over the last 10 years and are in need of
replacement. During the next five years, the Police Department anticipates replacing
other cameras throughout the City as well as expanding the CCTV footprint. Staff
recommends an agreement with Convergint Technologies LLC for a total amount not to
exceed $1,500,000 over a five-year period for installation of CCTV equipment, and a
separate agreement with Convergint Technologies LLC for a total amount not to exceed
$500,000 over a five-year period for maintenance and periodic cleaning of CCTV
equipment.
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Discussion
In 2006 the Police Department installed approximately 125 cameras along Third Street
Promenade and on the Santa Monica Pier as part of an effort to address security
deficiencies identified by the Department of Homeland Security. The system expanded
over the course of time and ultimately became the City’s enterprise CCTV system,
supporting security cameras at many City facilities and offices, and traffic cameras at
major intersections throughout the city. Many of the cameras that were initially installed
along Third Street Promenade and the Pier have become inoperable and need
replacement.
The recorded video captured by the cameras has often been used for evidence in
criminal investigations and prosecutions ranging from misdemeanors to serious
felonies. The recorded video is often used in court as evidence. The cameras also
become a critically important tool during special events such as, but not limited to, the
LA Marathon and Twilight Concert Series by providing live video to assess crowd levels,
general activity and monitor incidents. This video enables the Police Department to
immediately adjust deployment during the events.
The original cameras are all analog technology and support only lower resolution video.
The cameras have fallen in disrepair over the years as both the actual cameras and
infrastructure equipment is no longer supported by the manufacturers. The new
proposed design is for all digital cameras with high resolution capability, and all of the
cameras are compatible with the City’s existing enterprise CCTV back-end system.
The change in technology to a digital solution enables greater coverage with less
equipment and cameras thereby reducing the physical footprint. For example, the
original 68 cameras along Third Street Promenade and the adjacent alleys would be
replaced with 28 physical cameras that combined have 118 actual camera views. The
original 57 cameras on the Santa Monica Pier would be replaced with 43 physical
cameras that combined have 91 actual camera views.
Vendor/Consultant Selection
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On December 1, 2017, the City issued a Request for Proposal to furnish and install a
replacement CCTV solution for Third Street Promenade and the Santa Monica Pier,
maintenance of the cameras, as well as future CCTV installation needs during the next
five years. The RFP was posted on the City’s on-line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. 96 vendors downloaded the RFP. Three firms responded.
Responses to the RFP were reviewed by a selection panel of staff from the Police
Department and Information Services Department.
Sierra Group
Convergint Technologies, LLC
Birdi and Associates, Inc.
Evaluation was based on the following selection criteria: costs, previous experience,
ability to deliver, quality of work and compliance with City technical specifications.
Based on this criteria and criteria in SMMC 2.24.072, staff recommends Convergint
Technologies, LLC as the best qualified firm to provide CCTV equipment, installation
and maintenance based on firm’s expertise and experience with similar CCTV systems.
Financial Impacts and Budget Actions
The agreement for installation to be awarded to Convergint Technologies, LLC is for an
amount not to exceed $1,500,000. Funds for the initial work planned for Third Street
Promenade and Santa Monica Pier in the amount of $500,000 are available in the
FY 2017-18 Capital Improvement Program budget account C019156.589000/
C0106590.689000. Future work performed under this agreement will be included in
subsequent year budgets, contingent on Council budget approval.
The agreement for maintenance to be awarded to Convergint Technologies, LLC is for
an amount not to exceed $500,000. Funds of $100,000 are available in the FY 2018-19
budget in the Police Department. The agreement will be charged to 01304.533580/
01180001.529230. Future year funding is contingent on Council budget approval.
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Prepared By: Eric Uller, Systems Analyst (Lead) - Public Safety
Approved
Forwarded to Council
Attachments:
A. Oaks - Convergint
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CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
ln order to facilitate complaance with the requirements of the Oaks lnitiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a "public benefit." lf the 'public benefit' is sought by
an entig, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;3. Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;6. Tax "abatement, exception, or benefit" of a value in excess of $5,000 in any 12-
month period; or7. Payment of "cash or specie" of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Convergrint Technologies LLC
Name(s) of trustees, directors, partners, and officers:
Ken Lochiat.to - CEO
Alan Bergschneider - Vice President & CFO
Mike Mathes - Senior Vice President
Rob Saunders - Vice President
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
None
Prepared by:Title: Vice President
Signature:
Email: rob. saunders@convergint. . com
FOR CITY USE ONLY:
Bid/PO/Contrac{ #Permit #
25
Phone: (73-4) 546-2780
Date:
REFERENCE:
Agreement No. 10708
(CCS)
&
Agreement No. 10709
(CCS)