SR 06-26-2018 3M
City Council
Report
City Council Meeting: June 26, 2018
Agenda Item: 3.M
1 of 3
To: Mayor and City Council
From: Gigi Decavalles-Hughes, Director, Finance Department, Procurement
Subject: Bid Award for the Purchase of Disposable Microflex Gloves Citywide
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4356 to Bound Tree Medical, an Ohio-based company, for the
purchase and delivery of Microflex disposable gloves to be used by staff citywide;
2. Authorize the Purchasing Services Manager to issue annual purchase orders
with Bound Tree Medical, for the purchase and delivery of Microflex disposable
gloves for a total amount not to exceed $720,000 over a five-year period, with
future funding contingent on Council budget approval.
Executive Summary
The City purchases Microflex disposable gloves for all City departments as a “Citywide
Bid”. Disposable gloves are used to protect City staff against a variety of hazards, from
biohazards to industrial. The current bid will expire on June 30, 2018. In May 2018, the
City conducted a formal bid process for Microflex disposable gloves and received 19
bids. After reviewing the bids, staff recommends Bound Tree Medical as the best bidder
for an amount not to exceed $720,000 over a five-year period.
Discussion
The City purchases disposable latex gloves for use across many departments and must
meet the needs for a vast array of applications throughout the city. Depending on the
department, City staff experience a variety of hazards in a typical workday, from
biohazards (Police and Fire) to industrial (Public Works and Big Blue Bus), with
exposure crossover (biohazard/industrial) among many departments. The identified
“Microflex” gloves meet the various needs of each department and may be sourced
from many distributors.
2 of 3
City staff tested and evaluated many types of gloves for the various applications
throughout the City. The Microflex gloves were chosen as the best fit for a wide range of
departmental needs. They are much thicker than the average disposable latex glove,
provide protection against harmful chemicals, including solvents, have textured fingers
for a reliable grip, and extended coverage over the wrist and forearm. Although the bid
required this specific brand of glove, this brand is offered by many suppliers throughout
the industry as is apparent by the number of bids received from various suppliers.
Vendor Selection
On May 15, 2018, the City published Notices Inviting Bids to furnish and deliver
Microflex gloves in accordance with City specifications. The bid was posted on the
City’s online bidding site, and notices were advertised in the Santa Monica Daily Press
in accordance with City Charter and Municipal Code provisions. A total of forty-one (41)
vendors downloaded the bid. Nineteen bids were received and publicly opened on May
30, 2018 per the table below.
Vendor Name Price
(per case of 10
boxes)
Remark
Midwest Medical $84.30 Renewal pricing to be reviewed annually
Henry Schein $85.50 Year's 4 & 5 pricing would have to be reviewed.
Calolympic Safety $85.90 Renewal pricing to increase annually beginning at
$95.44 to $130.91 at year 5.
Bound Tree Medical $86.90 Renewal pricing increase only if imposed by the
manufacturer at a direct cost.
Life-Assist $87.00
Fisher Scientific $89.60
Unipak Corporation $89.90
eSafety Supplies $92.50
Performance Safety Group $99.95
Alta One $102.00
Taylor Distribution Group $111.50
Rokford International $121.50
Magid Glove & Safety Mfg. $123.00
Moore Medical $123.30
Empire Cleaning Supply $125.17
Triple A&S $132.50
Bob Barker $134.10
VWR International $143.31
4MD Medical $161.27
3 of 3
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, quality of product, compliance with City specifications, lead-time, and most
favorable overall renewal options with increases only if mandated by the manufacturer.
Based on the criteria above, Bound Tree Medical is recommended as the best bidder.
Financial Impacts and Budget Actions
Purchase orders will be entered by individual departments and issued to Bound Tree
Medical for a cumulative total not to exceed $720,000 over a five-year period. Funds of
$144,000 are included in departments’ FY 2018-19 budget. Future year funding is
contingent on Council budget approval.
Prepared By: Kellee MacDonald, Senior Buyer
Approved
Forwarded to Council
Attachments:
A. Bound Tree Medical Oaks
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