SR 06-26-2018 3L
City Council
Report
City Council Meeting: June 26, 2018
Agenda Item: 3.L
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Street & Fleet Services
Subject: Award Bid for Traffic Signs and Supplies
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4312 to Safeway Sign Company, Safety Network Traffic Signs, Inc.,
and Maneri Sign Co., Inc., all California-based companies, for the purchase and
delivery of traffic signs and supplies;
2. Authorize the Purchasing Services Manager to issue a purchase order with
Safeway Signs Company for the purchase and delivery of traffic signs and
supplies in the amount not to exceed $85,000 for one year, with four additional
one-year renewal options and a price increase of 10% annually.
3. Authorize the Purchasing Services Manager to issue a purchase order with
Safety Network Traffic Signs, Inc. for the purchase and delivery of traffic signs
and supplies in the amount not to exceed $15,000 for one year, with four
additional one-year renewal options and a price increase of 7% annually.
4. Authorize the Purchasing Services Manager to issue a purchase order with
Maneri Sign Company, Inc. for the purchase and delivery of traffic signs and
supplies in the amount not to exceed $50,000 for one year, with four additional
one-year renewal options and a price increase of 5% annually.
Executive Summary
The City uses regulatory, warning, directional, and special street signs for traffic control,
parking, and wayfinding. The Street and Fleet Services Division is responsible for
inspecting and maintaining these signs. Staff anticipates that sign replacements over
the next five years will increase as staff carries out its comprehensive maintenance
program to ensure that all signs comply with Federal Highway Administration (FHWA)
requirements. Staff recommends awarding purchase orders to Safety Network Traffic
Signs, Inc., Safeway Sign Company, and Maneri Sign Co., Inc. for signs and supplies
for a total amount not to exceed $881,476 over a five-year period.
Background
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On June 15, 2016, the City awarded bid #52015-OG to Safeway Sign Company and Hi-
Way Safety to supply and deliver traffic signs and related supplies for a two-year period
ending June 30, 2018. This was an informal bid with a total amount not to exceed
$175,000 and did not require Council approval.
Discussion
Staff maintains approximately 30,000 street signs citywide. Regulatory, warning and
street name signs must meet the minimum retro-reflectivity levels established by the
Federal Highway Administration (FHWA). The Street and Fleet Services Division has
implemented a comprehensive maintenance program which involves measuring the
sign retro-reflectivity, assessing for physical damage, and recording the geographical
location of the sign. Similar to the annual sidewalk inspection program, the City has
been split into ten maintenance zones, which will be inspected once every seven years
following the initial assessment. Two of 10 zones were inspected in FY 2017-18. Signs
which fail retro-reflectivity, are damaged, or that do not meet current sign specifications
will be flagged for replacement in the division work order system. Expenditures for sign
purchases are expected to increase over the next several years as signs are replaced.
These purchase orders would also be used for new sign installations requested by the
City’s Traffic Engineering and Mobility divisions.
Vendor Selection
On March 14, 2018, the City published Notices Inviting Bids to furnish and deliver traffic
signs and related supplies in accordance with City specifications. The bid was posted
on the City’s online bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. Twenty-five
vendors downloaded the bid. The following seven bids were received and publicly
opened on March 29, 2018.
Kaso John Enterprises $78,441.28
A Cone Zone, Inc. $57,409.40
Myers & Sons Hi-Way Safety, Inc. $39,150.72
Statewide Traffic Safety and Signs, Inc. $31,787.75
Maneri Sign Co., Inc. $31,349.20
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Safety Network Traffic Signs, Inc $24,157.23
Safeway Sign Company $23,240.50
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
Safeway Sign Company, Safety Network Traffic Signs, Inc., and Maneri Sign Co., Inc.
provided the lowest bid pricing for heavily purchased sign types. Both Safeway Sign
Company, and Maneri Sign Co., Inc. have previously provided signs to the City and
have demonstrated the ability to deliver a high quality product within the specified
delivery timeframe. While Safeway Network Traffic Signs, Inc. is a new vendor, their
prices were also competitive, and three references affirmed their ability to deliver a
quality product within the desired delivery timeframe. Based on these criteria, Safety
Network Traffic Signs, Inc., Safeway Sign Company, and Maneri Sign Co., Inc., the
lowest bidders, are recommended as the best bidders.
Maneri Sign Company offers the best price for no parking signs, which are used heavily
throughout the city. Safeway would be the primary vendor as they offer the best pricing
on most of the commonly used signs. Safety Network would be a backup provider of
signs as their prices are very consistent with Safeway and, in some cases, are less
expensive.
Financial Impacts and Budget Actions
The purchase orders to be awarded to Safety Network Traffic Signs, Inc., Safeway Sign
Company, and Maneri Sign Co., Inc. are for an amount not to exceed $881,476. Funds
of $120,000 are available in the proposed FY 2018-19 budget in the Public Works
Department and $30,000 in the Planning and Community Development Department.
The purchase orders will be split across the three vendors and charged to the following
accounts:
014213.544010/01500014.525080 $120,000
01416.588110/01700007.575080 $ 30,000
TOTAL $150,000
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Renewal amounts for each vendor is based on renewal options offered in bid submittal.
Future year funding is contingent on Council budget approval.
Prepared By: Kori Jones, Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Safety Network Traffic Signs, Inc. Oaks Form
B. Safeway Sign Company Oaks Form
C. Maneri Sign Company Oaks Form