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SR 06-12-2018 9B Housing Authority Parking Authority Redevelopment Successor Agency Report City Council Meeting: June 12, 2018 Agenda Item: 9.A 1 of 1 To: Housing Authority, Parking Authority, Redevelopment Successor Agency From: Denise Anderson-Warren, City Clerk, Records and Election Services Department Subject: Approval of Minutes for the Housing Authority, Parking Authority, and Redevelopment Successor Agency Meetings Recommended Action Staff recommends that the City Council approve the minutes for the following meetings: 1. Housing Authority – February 13, 2018 2. Parking Authority – June 27, 2017, February 13, 2018 3. Redevelopment Successor Agency – January 9, 2018, February 27, 2018 Prepared By: Leah Kellen, Customer Services Assistant Approved Forwarded to Council Attachments: A. Housing Minutes B. Parking Minutes C. Redevelopment Minutes 1 February 13, 2018 (NOT APPROVED) CITY OF SANTA MONICA HOUSING AUTHORITY MINUTES FEBRUARY 13, 2018 A special meeting of the Santa Monica Housing Authority was called to order by Chair Winterer at 8:14 p.m., on Tuesday, February 13, 2018, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Ted Winterer Vice Chair Gleam Davis Commissioner Sue Himmelrich Commissioner Kevin McKeown Commissioner Pam O’Connor Commissioner Terry O’Day Commissioner Tony Vazquez Also Present: Secretary Rick Cole Authority Attorney Lane Dilg Authority Clerk Denise Anderson-Warren CONVENE On order of the Chair, the Housing Authority convened at 8:14 p.m. to a joint meeting with the City Council and Parking Authority, with all members present. REPORT ON MEETING COMPENSATION Pursuant to State law, Authority Clerk Denise Anderson-Warren announced that Council would receive compensation of $50 for meeting as the Housing Authority. MINUTES 8.A. Minutes for the December 12, 2017 Housing Authority meeting, were presented. Recommended Action Staff recommends that the Commissioners approve the minutes for the Housing Authority December 12, 2017 meeting. No members of the public spoke on the item. Motion by Commissioner O’Connor, seconded by Commissioner McKeown, to approve the minutes. The motion was approved by voice vote, with all members present. STAFF ADMINISTRATIVE 8.B. Financial Status Update and FY 2017-18 Midyear Budget, was presented. 2 February 13, 2018 ITEMS: MIDYEAR BUDGET Recommended Action Staff recommends that the City Council, Housing Authority, and Parking Authority: 1. Appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018- 19 budget plan (Attachment A). Staff also recommends that the City Council: 1. Receive the FY 2017-18 through FY 2021-22 Financial Status Update; 2. Adopt Resolution No. 11097 (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR COMMUNITY ENGAGEMENT COORDINATOR, COUNCIL OFFICE AND LEGISLATIVE AFFAIRS LIAISON, DIGITAL TRANSFORMATION AND DEVELOPMENT MANAGER, EXECUTIVE ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES, HUMAN RESOURCES INFORMATION SYSTEMS ANALYST, INVESTIGATIVE INTELLIGENCE ANALYST, ORGANIZATIONAL DEVELOPMENT AND TRAINING ADMINISTRATOR, PROJECT PORTFOLIO COORDINATOR, PROJECT PORTFOLIO MANAGER, PUBLIC SAFETY DISPATCH ADMINISTRATOR, PUBLIC SAFETY DISPATCH SUPERVISOR, SENIOR DEPUTY CITY CLERK, SENIOR HUMAN RESOURCES ANALYST, SENIOR TREASURY ANALYST, SPECIAL COUNSEL/CHIEF OF STAFF, STRATEGIC TRANSIT PLANNER, SUPERVISING CIVIL ENGINEER, TRAFFIC SIGNAL TECHNICIAN, WAREHOUSE/PROCUREMENT SUPERVISOR. (Attachment C); 3. Adopt Resolution No. 11098 (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR AWARD UNDER THE SUSTAINABLE COMMUNITIES TRANSPORTATION PLANNING GRANT PROGRAM FOR A WILSHIRE BOULEVARD CORRIDOR SAFETY ENHANCEMENT STUDY” (Attachment D); 4. Authorize the City Manager to accept an additional grant awarded in the amount of $200,852, with a required local 12% match, from Caltrans for the Safe Routes to School program; 5. Authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library internet 3 February 13, 2018 connections, and to accept all grant renewals; and 6. Receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. Members of the public Jerry Rubin and Denise Barton, spoke on the recommended action. Questions asked and answered of staff included: what are Total General Fund –Expenditure Fund Offsets, once we lose the Section 8 vouchers, do we lose them or are we able to get them back; can you clarify how the Big Blue Bus is being funded, and is there any subsidy from the General Fund; and, how much of the Cemetery is being subsidized. Motion by Councilmember/Commissioner/Authority McKeown, seconded by Mayor/Chair Winterer, to appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018-19 budget plan, and, receive the FY 2017-18 through FY 2021- 22 Financial Status Update. The motion was approved by the following vote: AYES: Councilmembers/Comissioners/Authority McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tem/Vice Chair/Chair Pro Tempore Davis, Mayor/Chair Winterer NOES: None ABSENT: None Motion by Mayor Pro Tem Davis, seconded by Councilmember O’Day, to adopt Resolution No. 11097 (CCS), establishing new classifications and adopting salary rates for various positions, and approve the position and classification changes. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None Motion by Councilmember Himmelrich, seconded by Councilmember O’Day, to adopt Resolution No. 11098 (CCS) authorizing the City Manager to accept a grant awarded in the amount of $450,000 with a required local match of $60,000 from Caltrans Sustainable Communities Planning Grant Program for a Wilshire Boulevard Safety Enhancement Study, and to accept all grant renewals. The motion was approved by the following vote: 4 February 13, 2018 AYES: Councilmembers O’Connor,O’Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES None ABSENT: None Motion by Councilmember O’Day, seconded by Mayor Pro Tempore Davis, to Authorize the City Manager to accept an additional grant awarded in the amount of $200,852 with a required local 12% match from Caltrans for the Safe Routes to School program; authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library internet connections, and to accept all grant renewals; and, receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None ADJOURNMENT On order of the Chair, the special meeting of the Housing Authority was adjourned at 8:42 p.m. ATTEST: APPROVED: Denise Anderson-Warren Ted Winterer City Clerk Chair 1 February 13, 2018 (NOT APPROVED) CITY OF SANTA MONICA PARKING AUTHORITY MINUTES FEBRUARY 13, 2018 A special joint meeting of the Santa Monica Parking Authority was called to order by Chair Winterer at 8:14 p.m., on Tuesday, February 13, 2018, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Ted Winterer Vice Chair Gleam Davis Authority Member Sue Himmelrich Authority Member Kevin McKeown Authority Member Pam O’Connor Authority Member Terry O’Day Authority Member Tony Vazquez Also Present: Executive Director Rick Cole Authority Attorney Lane Dilg Authority Clerk Denise Anderson-Warren CONVENE/PLEDGE On order of the Mayor, the City Council convened at 8:14 p.m. to a joint meeting with the City Council and Housing Authority, with all members present . REPORT ON MEETING COMPENSATION Pursuant to State law, Authority Clerk Denise Anderson-Warren announced that Council would receive compensation of $50 for meeting as the Parking Authority. STAFF ADMINISTRATIVE ITEMS: MIDYEAR BUDGET 8.B. Financial Status Update and FY 2017-18 Midyear Budget, was presented. Recommended Action Staff recommends that the City Council, Housing Authority, and Parking Authority: 1. Appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018-19 budget plan (Attachment A). Staff also recommends that the City Council: 1. Receive the FY 2017-18 through FY 2021-22 Financial Status Update; 2. Adopt Resolution No. 11097 (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA 2 February 13, 2018 ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR COMMUNITY ENGAGEMENT COORDINATOR, COUNCIL OFFICE AND LEGISLATIVE AFFAIRS LIAISON, DIGITAL TRANSFORMATION AND DEVELOPMENT MANAGER, EXECUTIVE ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES, HUMAN RESOURCES INFORMATION SYSTEMS ANALYST, INVESTIGATIVE INTELLIGENCE ANALYST, ORGANIZATIONAL DEVELOPMENT AND TRAINING ADMINISTRATOR, PROJECT PORTFOLIO COORDINATOR, PROJECT PORTFOLIO MANAGER, PUBLIC SAFETY DISPATCH ADMINISTRATOR, PUBLIC SAFETY DISPATCH SUPERVISOR, SENIOR DEPUTY CITY CLERK, SENIOR HUMAN RESOURCES ANALYST, SENIOR TREASURY ANALYST, SPECIAL COUNSEL/CHIEF OF STAFF, STRATEGIC TRANSIT PLANNER, SUPERVISING CIVIL ENGINEER, TRAFFIC SIGNAL TECHNICIAN, WAREHOUSE/PROCUREMENT SUPERVISOR. (Attachment C); 3. Adopt Resolution No. 11098 (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR AWARD UNDER THE SUSTAINABLE COMMUNITIES TRANSPORTATION PLANNING GRANT PROGRAM FOR A WILSHIRE BOULEVARD CORRIDOR SAFETY ENHANCEMENT STUDY” (Attachment D); 4. Authorize the City Manager to accept an additional grant awarded in the amount of $200,852, with a required local 12% match, from Caltrans for the Safe Routes to School program; 5. Authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library internet connections, and to accept all grant renewals; and 6. Receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. Members of the public Jerry Rubin and Denise Barton, spoke on the recommended action. Questions asked and answered of staff included: what are Total General Fund –Expenditure Fund Offsets, once we lose the Section 8 vouchers, do we lose them or are we able to get them back; can you clarify how the Big Blue Bus is being funded, and is there any subsidy from the General Fund; and, how much of the Cemetery is being subsidized. 3 February 13, 2018 Motion by Council/Authority/Commission Members McKeown, seconded by Mayor/Chair Winterer, to appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018-19 budget plan, and, receive the FY 2017-18 through FY 2021- 22 Financial Status Update. The motion was approved by the following vote: AYES: Councilmembers/Authority/Commissioners McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tempore/Chair Pro Tempore/Vice Chair Davis, Mayor/Chair Winterer NOES: None ABSENT: None Motion by Mayor Pro Tempore Davis, seconded by Councilmember O’Day, to adopt Resolution No. 11097 (CCS), establishing new classifications and adopting salary rates for various positions, and approve the position and classification changes. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tempore Davis, Mayor Winterer NOES: None ABSENT: None Motion by Councilmember Himmelrich, seconded by Councilmember O’Day, to adopt Resolution No. 11098 (CCS) authorizing the City Manager to accept a grant awarded in the amount of $450,000 with a required local match of $60,000 from Caltrans Sustainable Communities Planning Grant Program for a Wilshire Boulevard Safety Enhancement Study, and to accept all grant renewals. The motion was approved by the following vote: AYES: Councilmembers O’Connor, O’Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tempore Davis, Mayor Winterer NOES: None ABSENT: None Motion by Councilmember O’Day, seconded by Mayor Pro Tempore Davis, to Authorize the City Manager to accept an additional grant awarded in the amount of $200,852 with a required local 12% match from Caltrans for the Safe Routes to School program; authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library 4 February 13, 2018 internet connections, and to accept all grant renewals; and, receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O’Day, O’Connor, Mayor Pro Tempore Davis, Mayor Winterer NOES: None ABSENT: None ADJOURNMENT On order of the Chair, the special meeting of the Parking Authority was adjourned at 8:42 p.m. ATTEST: APPROVED: Denise Anderson-Warren Ted Winterer City Clerk Chair 1 January 9, 2018 (NOT APPROVED) CITY OF SANTA MONICA REDEVELOPMENT SUCCESSOR AGENCY MINUTES JANUARY 9, 2018 A special meeting of the Santa Monica Redevelopment Successor Agency was called to order by Chair Winterer at 7:24 p.m., on Tuesday, January 9, 2018, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Ted Winterer Chair Pro Tem Gleam Davis Agency Member Sue Himmelrich Agency Member Kevin McKeown Agency Member Terry O’Day Agency Member Tony Vazquez Absent: Agency Member Pam O’Connor Also Present: Executive Director Rick Cole Agency Attorney Lane Dilg Agency Secretary Denise Anderson-Warren CONVENE On order of the Chair, the Redevelopment Successor Agency convened at 7:24 p.m., with Agency Member O’Connor absent. REPORT ON MEETING COMPENSATION Pursuant to State law, City Clerk Denise Anderson-Warren announced that Agency will receive no compensation for meeting as the Redevelopment Successor Agency. CONSENT CALENDAR There being a Consent Calendar for the Redevelopment Successor Agency, the Mayor, and with consensus of the Councilmembers, combined to a joint meeting at 7:24 p.m., with Agency/Councilmember O’Connor absent. All items were considered and approved in one motion unless removed by a Councilmember for discussion. Member of the public Denise Barton commented on various Consent Calendar items. 2 January 9, 2018 MINUTES 3.G. Minutes for the Redevelopment Successor Agency for the June 27 and October 24, 2017 meetings, was presented. Recommended Action Staff recommends that the Redevelopment Successor Agency approve the minutes for the June 27 and October 24, 2017 meetings. REDEVELOPMENT SUCCESSOR AGENCY 3.H. Adoption of the 2018-19 Annual Recognized Obligation Payment Schedule, was presented. Recommended Action Staff recommends that the Redevelopment Successor Agency adopt Resolution Nos. 35 (SA) entitled, “A Resolution of the Santa Monica Redevelopment Successor Agency Approving and Adopting the Administrative Budget for the Period July 2018 – June 2019” and 36 (SA) “A Resolution of the Santa Monica Redevelopment Successor Agency Approving and Adopting the Recognized Obligation Payment Schedule for July 2018 – June 2019.” Motion by Agency/Councilmember McKeown, seconded by Agency/Councilmember Vazquez, to approve the Consent Calendar, reading resolutions by title only and waiving further reading thereof. The motion was approved by the following vote: AYES: Agency/Councilmembers McKeown, Vazquez, Himmelrich, O’Day, Chair/Mayor Pro Tem Davis, Chair/Mayor Winterer NOES: None ABSENT: Agency/Councilmember O’Connor ADJOURNMENT: On order of the Chair, the Redevelopment Successor Agency meeting was adjourned at 7:27 p.m. ATTEST: APPROVED: Denise Anderson-Warren Ted Winterer Agency Secretary Chair 1 February 27, 2018 (NOT APPROVED) CITY OF SANTA MONICA REDEVELOPMENT SUCCESSOR AGENCY MINUTES FEBRUARY 27, 2018 A special meeting of the Santa Monica Redevelopment Successor Agency was called to order by Chair Winterer at 7:24 p.m., on Tuesday, February 27, 2018, at City Council Chambers, 1685 Main Street. Roll Call: Present: Chair Ted Winterer Chair Pro Tem Gleam Davis Agency Member Sue Himmelrich Agency Member Kevin McKeown Agency Member Pam O’Connor Agency Member Terry O’Day Agency Member Tony Vazquez Also Present: Executive Director Rick Cole Agency Attorney Lane Dilg Agency Secretary Denise Anderson-Warren CONVENE On order of the Chair, the Redevelopment Successor Agency convened at 7:04 p.m., with all Agency Members present. REPORT ON MEETING COMPENSATION Pursuant to State law, Agency Clerk Denise Anderson-Warren announced that Council will receive no compensation for meeting as the Redevelopment Successor Agency. CONSENT CALENDAR: There being a Consent Calendar for the Successor Agency, the Mayor, with the consensus of the Councilmembers, convened to a joint meeting at 7:04 p.m., and the two Consent Calendars were heard concurrently, with all Agency/Councilmembers present. All items were considered and approved in one motion unless removed by a Councilmember for discussion. There were no members of the public present to comment on Consent Calendar items. At the request of Agency/Councilmember McKeown, Item 3-H was removed from the Consent Calendar. 2 February 27, 2018 MINUTES 3.J. Approval of minutes for the January 9, 2018 Redevelopment Successor Agency meeting, were presented. Recommended Action Staff recommends that the Redevelopment Successor Agency approve the minutes for the January 9, 2018 meeting. CITY INVESTMENT POLICY 3.K. Annual Update on City Investment Policy, was presented. Recommended Action Staff recommends that the City Council: 1. Review and approve the City’s revised Investment Policy; and 2. Extend the delegation of investment authority to the Director of Finance, as City Treasurer, from March 1, 2018 through February 28, 2019. Staff also recommends that the Successor Agency Governing Board: 1. Review and approve the City Investment Policy for Successor Agency Investments; and 2. Extend investment authority to the Treasurer of the Successor Agency, from March 1, 2018 through February 28, 2019. Motion by Agency/Councilmember McKeown, seconded by Agency/Councilmember O’Connor, to approve the recommended action, with the addition to the recommendation. The motion was approved by the following vote: AYES: Agency/Councilmembers O’Connor, O’Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None ADJOURNMENT OF SPECIAL JOINT MEETING On order of the Chair/Mayor, the special meeting of the Redevelopment Successor Agency adjourned at 7:06 p.m. ATTEST: APPROVED: Denise Anderson-Warren Ted Winterer Agency Secretary Chair REFERENCE: Resolution Nos. 11120 - 11126 (CCS) & Resolution No. 93 (HAS) & Resolution No. 258 (PAS) Modified Agreement No. 10402 (CCS)