SR 06-12-2018 3M
City Council
Report
City Council Meeting: June 12, 2018
Agenda Item: 3.M
1 of 2
To: Mayor and City Council
From: Susan Cline, Director, Public Works
Subject: First Modification to Contract with Best Contracting Services for the Airport
Roof Acrylic Application Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to agreement #10560 (CCS) in the amount of $220,000 with
Best Contracting Services, Inc., a California-based company, to provide additional
roofing repairs to facilities located at the Santa Monica Airport. This will result in a one-
year amended agreement with a new total amount not to exceed $2,180,123, with future
year funding contingent on Council budget approval.
Executive Summary
For decades, many of the buildings at Santa Monica Airpo rt (SMO) were leased to long-
term aviation tenants. These, in turn, often subleased these properties to other aviation
and non-aviation users. With the change in policy to assume direct leasing control over
all tenants, there is a need to address deferred maintenance issues. The Airport Roof
Acrylic Application Project is currently addressing roof leaks at approximately 75% of
facilities located at SMO. Since the contract for the project was awarded to Best
Contracting Services, Inc. in October 2017, the City has assumed management of
additional Airport properties. Staff recommends a first modification to construction
contract #10560 (CCS) with Best Contracting Services, Inc. to increase the contract
amount by $220,000 for roofing repairs to these additional Airport properties.
Background
Due to deferred maintenance and heavy rains in early 2017, the Santa Monica Airport
experienced various roof leaks at a large number of facilities and tenant spaces. Staff
determined that a roofing contractor was needed to repair the roof leaks.
2 of 2
On October 10, 2017, Council authorized the City Manager to negotiate and execute a
construction contract with Best Contracting Services, Inc. for the Airport Roof Acrylic
Application Project (Attachment A). The base contract amount was $1,960,123, which
included $316,265 in contingency.
Discussion
Early this year, the Airport was assigned to manage 31 additional hangars previously
managed by Atlantic Aviation. The roofs of these hangars, totaling 82,500-square-feet,
need to be repaired. The work would include repairing leaks, replacing heavily rusted
sheet metal, replacing downspouts and gutters, and sealing gutter and coping seams.
The original contract did not account for this added scope. To complete this added roof
work, staff recommends adding $220,000 to contract #10560 with Best Contracting
Services, Inc., thereby increasing the contract amount to $2,180,123.
Financial Impacts and Budget Actions
The contract modification to be awarded to Best Contracting Services, Inc. is
$220,000, for an amended contract total not to exceed $2,180,123. Funds are
available in the FY 2017-18 Capital Improvement Program budget in account
M339088.589000.
Prepared By: Phillip Ticun, Construction Specialist
Approved
Forwarded to Council
Attachments:
A. October 10, 2017 Staff Report (Web Link)
B. Best Contracting Oaks Initiative Form
0
REFERENCE:
Modified
Agreement No. 10560
(CCS)