SR 06-12-2018 3L
City Council
Report
City Council Meeting: June 12, 2018
Agenda Item: 3.L
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Street & Fleet Services
Subject: Reject Bid for the Purchase of 56 New CNG-Powered Ford F-250 Pickup
Trucks
Recommended Action
Staff recommends that the City Council:
1. Reject the only bid for Bid #4303 for the purchase of new compressed natural
gas (CNG)-powered Ford F-250 pickup trucks as required by Fleet Management;
and
2. Direct staff to reissue a bid to obtain the best bidder for the purchase of new
CNG-powered Ford F-250 pickup trucks.
Executive Summary
The City received one bid from its request for bids to provide 56 Ford F -250 pickup
trucks, but the company did not submit the required California Air Resources Board
(CARB) certification for the vehicles. Since the only bidder did not meet the
requirements of the bid, staff recommends that Council: 1) reject the bid and 2) direct
staff to issue a new Notice Inviting Bids.
Discussion
On February 28, 2018, the City published a Notice Inviting Bids for the purchase of 56
Ford F-250 CNG-powered pickup trucks to replace vehicles that have reached the end
of their cost-effective useful life, including the 31 vehicles from the previous bid and
another 25 trucks that came due for replacement since that bid. The bid was posted on
the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions.
The City received a single bid from Ford of West Covina but the bid was rejected
because the vendor did not submit the required California Air Resources Board (CARB)
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certification, citing that their quote was contingent on the 2019 CARB certification. Staff
will monitor the 2019 CARB certification process and plans to rebid the purchase of the
pickup trucks. Rebidding will allow vendors that have pending 2019 CARB certifications
to be eligible for the next bid issued by staff.
Staff recommends rejecting the one bid received from Ford of West Covina and issuing
a new Notice Inviting Bids for the purchase and delivery of CNG Ford F-250 pickup
trucks.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared By: Ryan Kraemer, Senior Administrative Analyst
Approved
Forwarded to Council