SR 06-12-2018 3K
City Council
Report
City Council Meeting: June 12, 2018
Agenda Item: 3.K
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Office of Sustainability & the
Environment
Subject: Modification of Contract to Change ConserveTrack Vendor Name to
RightThere LLC for continued Software Maintenance and Support for Ci ty
Water Conservation Programs
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute a
seventh modification to agreement #9880 (CCS) to consent to the title transfer from the
vendor name ConserveTrack LLC to RightThere LLC, for continued software
maintenance and support for City water conservation programs. Effective from the
execution date, RightThere LLC shall assume all of the rights and obligations under
agreement #9880 (CCS).
Executive Summary
The City has used ConserveTrack data management software to track and report on the
City’s water conservation projects and programs since 2009. ConserveTrack LLC, the
vendor that developed and provides support for the software, recently changed its
company name. The seventh modification to the agreement is to consent to the transfer
of ConserveTrack LLC’s company name to RightThere LLC. The agreement’s scope of
services and budget will not be impacted as a result of the company’s name change
because there is no change of ownership to the company.
Discussion
Staff uses ConserveTrack software daily to help manage the City’s Water conservation
projects and programs. Since contracting with the vendor in 2009, the vendor has
changed its name several times. Most recently, the vendor has decided to change its
company name from ConserveTrack LLC to RightThere LLC. The company’s name
change will have no impact on the agreement’s scope of services and budget since
there is no change of ownership to the company. The seventh amendment is to consent
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to the title transfer of ConserveTrack LLC’s company name to RightThere LLC.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared By: Karina Sandique, Sustainability Analyst
Approved
Forwarded to Council
Attachments:
A. March 18, 2014 Staff Report (Web Link)
B. July 11, 2017 Staff Report (Web Link)
C. RghtThere LLC Oaks Initiative Form
REFERENCE:
Modified
Agreement No. 9880
(CCS)