SR 06-12-2018 3A
City Council
Report
City Council Meeting: June 12, 2018
Agenda Item: 3.A
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Contract to C.S. Legacy Construction for the Clover Park Restroom
Replacement Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2388 to C.S. Legacy Construction, Inc., a California-based
company, to provide construction services for the Clover Park Restroom
Replacement Project;
2. Authorize the City Manager to negotiate and execute a contract with C.S. Legacy
Construction, Inc., in an amount not to exceed $2,312,010 (including a $210,183
contingency); and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
Clover Park is one of the largest and most active of Santa Monica’s parks. The Clover
Park Restroom Replacement Project would demolish and replace two aging restroom
facilities to bring them into compliance with current code requirements. Staff
recommends C.S. Legacy Construction, Inc. to provide construction services for the
Clover Park Restroom Replacement Project in an amount not to exceed $2,312,010.
Background
In March 2016, the City entered into a Professional Services Agreement with DNA A+D
to provide architecture and design services for the Clover Park Restroom Replacement
Project in an amount not to exceed $114,410 (Attachment A). The design work to
construct two new restroom facilities at Clover Park is now complete.
Discussion
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There are two separate, freestanding restroom facilities at Clover Park. Restroom 1 is
located near the parks administration offices, and Restroom 2 is located in the park
extension adjacent to the baseball/softball fields. Both restroom buildings are over 30
years old and require extensive maintenance and upgrades to be code-compliant.
Therefore, staff recommends full replacement of both buildings. Because of the high
usage and potential for vandalism in park restrooms as well as the stringent public
contracting, health, labor and other code requirements, restroom replacement is costly,
but necessary.
The Clover Park Restroom Replacement Project would demolish and replace the two
existing restroom facilities. Construction is anticipated to begin in late July 2018 and to
be completed by late May 2019. Temporary restrooms would be provided for public use
during construction.
Vendor Selection
On March 19, 2018, the City published Notices Inviting Bids to provide construction
services for the Clover Park Restroom Replacement Project in accordance with City
specifications. The bid was posted on the City's on -line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. Forty-five vendors downloaded the bid. The following three
bids were received and publicly opened on April 18, 2018.
Bidder Bid Amount
Calco Construction Services $2,553,792
C.S. Legacy Construction, Inc. $2,101,827
STB Stone $1,290,000 (withdrawn)
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
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C.S. Legacy Construction Inc. has construction experience with similar projects for other
Southern California municipalities. Staff contacted references provided by C.S. Legacy
Construction, Inc., and all respondents reported that the contractor completed projects
in a timely and cost-efficient manner. The California Contractors State License Board
verified that the contractor’s license is current and in good standing. Based on these
criteria, C.S. Legacy Construction, Inc., the lowest bidder, is recommended as the best
bidder.
Financial Impacts and Budget Actions
The contract to be awarded to C.S. Legacy Construction, Inc. is for an amount not to
exceed $2,312,010 (including a $210,183 contingency). Funds in the amount of
$1,589,865 are available in the Capital Improvement Program budget in account
C010747.589000 / C0105060-689000. An additional $722,145 is included in the
Proposed FY 2018-20 Capital Improvement Program Budget. Budget actions related to
the FY 2018-20 Proposed Capital Improvement Program Budget are included in Item 9-
A on the June 12, 2018 agenda.
Prepared By: Danny Welch, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. March 1, 2016 Staff Report (Web Link)
B. CS Legacy Construction Oaks Initiative Form
C. Written Comments
1
Vernice Hankins
From:zinajosephs@aol.com
Sent:Monday, June 11, 2018 3:19 PM
To:councilmtgitems
Cc:zinajosephs@aol.com
Subject:Council 6/12/18 item 3-A -- Clover Park Restroom Replacement
6/11/18
To: City Council
From: Zina Josephs
RE: 6/12/18 item 3-A -- Clover Park Restroom Replacement -- $2.3 million for restrooms?
From: zinajosephs@aol.com
To: Kurt.Schwengel@smgov.net, John.Smith@smgov.net, Albin.Gielicz@smgov.net,
Alan.Toy@smgov.net, MaryanneLaGuardia@smgov.net
Cc: kevin@mckeown.net, tony.vazquez@smgov.net, gleam.davis@smgov.net,
sue.himmelrich@smgov.net, pam.oconnor@smgov.net, terry.oday@smgov.net,
ted.winterer@smgov.net, rick.cole@smgov.net
Sent: 6/10/2018 8:15:39 AM Pacific Standard Time
Subject: Clover Park Restroom Replacement -- 6/12/18 City Council #3-A
June 10, 2012
Dear Recreation and Parks Commissioners,
On the 6/12/18 City Council agenda, item #3-A, staff recommends awarding a contract for
$2.3 million to replace the restrooms at Clover Park.
It’s obvious that those restrooms need to be replaced, or at least repaired. When the Santa Monica
Festival took place at Clover Park, it was always disturbing to see a pool of water standing on the floor
of the main women’s restroom and not know whether it came from the sink or the toilets.
However, I don’t understand why it would cost $2.3 million to replace the restrooms. Is that the
standard price for constructing restrooms in our city parks, or for park restrooms in other cities?
Was the Recreation and Parks Commission allowed to review the plans and cost for this project?
Item 3-A
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Respectfully,
Zina Josephs
*********************************************************************
June 12, 2018 City Council agenda:
3. CONSENT CALENDAR
A. Award Contract to C.S. Legacy Construction for the Clover Park Restroom Replacement Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2388 to C.S. Legacy Construction, Inc., a California-based company, to
provide construction services for the Clover Park Restroom Replacement Project;
2. Authorize the City Manager to negotiate and execute a contract with C.S. Legacy
Construction, Inc., in an amount not to exceed $2,312,010 (including a $210,183
contingency); and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Staff Report Printout
a. March 1, 2016 Staff Report (Web Link)
b. CS Legacy Construction Oaks Initiative Form
Item 3-A
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Vernice Hankins
From:John Cyrus Smith <johncysmith@gmail.com>
Sent:Tuesday, June 12, 2018 1:06 PM
To:Ted Winterer; Councilmember Kevin McKeown; Sue Himmelrich; Pam OConnor; Tony
Vazquez; Gleam Davis; Terry O’Day; Rick Cole; Clerk Mailbox; Clerk Mailbox
Subject:ITEM 3a. IMPORTANT! Please REJECT Clover Park Restroom Replacement Project
Dear Mayor, Council members, City Manager,
Sorry I cannot be there tonight to deliver this in person. Feel free to use this information to add to the discussion
in deciding this issue.
I strongly urge you to REJECT this $2.3 million contract for two Clover Park restrooms and strongly suggest
you direct city staff to spend a month or two in a new effort that can and should save the city hundreds of
thousands of dollars.
Our Recreation and Parks Commission was essentially aghast when this matter came before us more than a year ago...
.
As I recall we were told the project was already funded and at $1.4 million, which every Commissioner thought was way too high. We
looked at designs. Made some recommendations as that was what staff asked us to do. Many of us asked why the restrooms are so expensive
and not even bigger than the ones currently there. We were told things are more expensive here and that the restrooms we’re replacing are
relics and falling apart. I recommended the city look at companies that make pre-fab restrooms in use by many other cities including some in
CA like Long Beach. They are cheaper but look nice and are very functional. We Commissioners also said why not just pick one of the good
designs we already bought and built in Santa Monica and simply replicate it.
Commissioner LaGuardia told me this week she remembers the meeting well, because it was the night I, as the new Chair, swore her in as our
newest Commissioner LaGuardia.
She also reminded me that we were told by staff that the cost of the restrooms WAS NOT in our preview. I and others disagree. But we
finished our comments and recommendations and most of us vowed to try and prevent such costly purchases in the future.
Fast-forward to a few weeks ago when I saw the bid notice in the Santa Monica Daily Press with that new $2.3 mil price-tag.
More than $1 million a restroom. Each. I cannot support that. Neither can you.
I urge you to reject this bid. We must start rejecting the BMW's in our budget when a Toyota or Honda will do just fine.
FYI... I spoke with Parks and Recreation professionals from Long Beach and Manhattan Beach at a conference right after this matter came
before our Commission. Both said we were paying too much. I also met company officials from ‘Easi-set’. They said they can build good
pre-fab restrooms for less than half the cost. A similar prefab is planned for the Civic Field.
Bottom line: Council should direct staff to query three local cities, LB, Manhattan Beach and Redondo and find out what THEY do and
at what cost. Staff should also look at previous designs we have built and get bids on how much to replicate them. Finally, staff should
contact three pre-fab companies, tell them what we want and get quotes.
Reject this contract now. Spend three months and come up with more reasonable alternatives.
Thank you,
John C. Smith
Item 3-A
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REFERENCE:
Contract No. 10688
(CCS)