SR 05-22-2018 3P
City Council
Report
City Council Meeting: May 22, 2018
Agenda Item: 3.P
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To: Mayor and City Council
From: Cynthia Renaud, Chief of Police, Police Department
Joseph Cevetello, Chief Information Officer, Information Services Department
Subject: Purchase of Mobile Printers for the Police Department
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4314 to MSA Systems, Inc., a California-based company for the
purchase of 350 mobile printers.
2. Authorize the Purchasing Services Manager to issue a Purchase Order with MSA
Systems, Inc. for 350 mobile printers in the amount not to exceed $223,300.
Executive Summary
The Police Department is transitioning to the use of mobile phones/tablets for issuance
of all traffic, administrative and parking citations. The citations are entered into mobile
phones/tablets, printed for issuance to the violator and then automatically transferred to
their respective back-end database for processing. The mobile printers would enable
all Police Officers and civilian enforcement staff to print citations during the issuance
process to fulfill the need to provide a copy to the violator. Staff recommends a
purchase order with MSA Systems, Inc. in an amount not to exceed $223,300 for the
mobile printers.
Discussion
The Police Department has utilized mobile devices for citation issuance on a limited
basis for the last decade. The mobile devices have primarily been used by Police
Officers and assigned to the Traffic Enforcement and Traffic Services for issuance of
traffic and parking citations.
Now, the Police Department is expanding the use of electronic citation issuance to all
Police Officers and civilian enforcement staff utilizing recently purchased mobile
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phones/tablets. The new mobile/phones tablets support issuance of traffic,
administrative and parking citations. The printers would be capable of pairing with the
existing mobile phones/tablets and print citations from the various applications used for
citation issuance.
Vendor/Consultant Selection
On March 12, 2018, the City published Notices Inviting Bids to furnish and
deliver/provide 350 mobile printers in accordance with City specifications. The bid was
posted on the City’s on-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions. 43
prospective bidders downloaded the bid. 17 bids were received and publicly opened on
March 29, 2018.
MSA Systems, Inc. $223,300
Hypertech USA, Inc $248,150
Peacock Systems $254,800
PCMG, Inc. $256,928
Rotmo Investments, Inc $258,251
Bar Scan, Inc. $259,000
Zones, Inc. $268,457
Diltex, Inc. $269,979
The Greg Group, Inc. $270,200
OM Office Supply, Inc. $276,675
CCT Technologies, Inc. $280,350
Howard Industries, Inc. $281,750
Scan Technology, Inc. $289,985
IT Gurus of Atlanta $290,108
Charity IT $291,462
Allan San Diego $298,238
Keytonex, Inc. $308,521
Bids were evaluated based on the criteria in SMMC 2.24.072, including price and
compliance with City specifications. Based on this criteria, MSA Systems, Inc. is
recommended as the best bidder.
Financial Impacts and Budget Actions
The purchase order to be awarded to MSA Systems, Inc. is for an amount not to exceed
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$223,300. Funds are available in the FY 2017-18 Capital Improvement Program budget
in the General Fund at account C019148.589000, Police Handheld Tech and Citation
System.
Prepared By: Eric Uller, Systems Analyst (Lead) - Public Safety
Approved
Forwarded to Council
Attachments:
A. Oaks - MSA Systems