SR 05-22-2018 3F
City Council
Report
City Council Meeting: May 22, 2018
Agenda Item: 3.F
1 of 5
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Water Resources
Subject: Award Bids for Water Treatment Maintenance Supplies and Ammonium
Sulfate
Recommended Action
Staff recommends the City Council:
1. Award Bid #4339 to Harrington Industrial Plastics, a California-based company,
for the purchase of water treatment maintenance supplies.
2. Authorize the Purchasing Services Manager to issue a purchase order with
Harrington Industrial Plastics for water treatment maintenance supplies in the
amount not to exceed $120,000 for one year, with one additional one-year
renewal option to extend on the same terms and conditions, for a total amount
not to exceed $240,000, with future year funding contingent on Council budget
approval.
3. Award Bid #4340 to Brenntag Pacific, Inc., a California-based company, as
primary vendor; and Hill Brothers Chemical Company, a California-based
company, as secondary vendor, for the purchase of bulk 40% ammonium sulfate
solution for water treatment purposes.
4. Authorize the Purchasing Services Manager to issue a purchase order with
Brenntag Pacific, Inc., for bulk 40% ammonium sulfate solution in the amount not
to exceed $75,000 for one year, with four additional one-year renewal options to
extend with annual increases of 5%, for a total amount not to exceed $415,000,
with future funding contingent on Council budget approval.
5. Authorize the Purchasing Services Manager to issue a purchase order with Hill
Brothers Chemical Company for bulk 40% ammomium sulfate solution in the
amount not to exceed $20,000 for one year, with four additional one-year
renewal options to extend with annual increases of 3%, for a total amount not to
exceed $110,000, with future funding contingent on Council budget approval.
Executive Summary
The City’s Arcadia Water Plant and Charnock Well Field produce and treat potable
water for use by Santa Monica residential, commercial and institutional customers. To
continue providing these services to the community without interruption, staff
recommends issuing a purchase order with Harrington Industrial Plastics in an amount
not to exceed $240,000 over a two-year period, a purchase order with Brenntag Pacific,
2 of 5
Inc., in an amount not to exceed $415,000 over a five-year period, and a purchase order
with Hill Brothers Chemical Company in an amount not to exceed $110,000 over a five-
year period for the purchase of water treatment maintenance supplies and chemicals.
Discussion
The City’s Arcadia Water Plant, located at 1228 S. Bundy Drive, Los Angeles, CA
90025, and Charnock Well Field, located at 11375 Westminster Avenue, Los Angeles,
CA 90066, produce and treat groundwater for provision to Santa Monica’s residential,
commercial and institutional potable water customers. To comply with federal and state
regulations, a wide variety of water treatment-related supplies and chemicals are
required including plastic chemical piping, tubing, analyzers, pumps, tools, and
ammonium sulfate solution ((NH4)2SO4).
Ammonium sulfate solution is used during the drinking water treatment process to
maintain an adequate total chlorine residual required to treat pathogens, while also
preventing the formation of disinfection byproduct chemicals from free chlorine such as
haloacetic acids and trihalomethanes, which pose health concerns. The Arcadia Water
Plant used approximately 20,000 gallons of 40% ammonium sulfate solution in 2017.
Past procurement for water treatment-related supplies and ammonium sulfate solution
was done via the informal bids process, under the $175,000 City Manager authority,
and no Council action was taken. Harrington Industrial Plastics has supplied the City
with water treatment-related supplies satisfactorily since 2010. Brenntag Pacific, Inc.
has supplied the City with ammonium sulfate solution satisfactorily since 2010.
Vendor Selection
On March 15, 2018, the City published a Notices Inviting Bids for the following items in
accordance with City specifications:
1. Bid #4339 – Furnish and deliver maintenance supplies and other equipment for use
in the production, treatment and distribution of potable water at the Charnock Well
Field and Arcadia Water Plant.
3 of 5
2. Bid #4340 – Furnish and deliver National Sanitation Foundation (NSF)-certified 40%
ammonium sulfate solution for use in treatment of potable water at the Arcadia
Water Plant.
The bids were posted on the City’s on-line bidding site, and notices were advertised in
the Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. Bids were evaluated based on the criteria in SMMC 2.24.072, including
price, previous experience, capacity and skill, ability to deliver, quality of product, and
compliance with City specifications and scope of work.
Bid #4339 (Water Treatment Maintenance Supplies) - Nineteen vendors downloaded
the bid. One bid was received and publicly opened on April 2, 2018, per Attachment A.
Procurement conducted additional outreach to vendors who downloaded the bid to see
why they did not submit a bid. Responses from four vendors were received; all
indicated they did not carry the items being bid. Harrington Industrial Plastics has
supplied the City with water treatment chemical piping, fittings, tubing, tools and
analyzer equipment satisfactorily at reasonable cost since 2010. Bid pricing is in line
with or better than previous purchases of the same items by the Water Resources
Division, offering good value to the City. Based on these criteria, Harrington Industrial
Plastics is recommended as the best bidder.
Bid #4340 (40% Ammonium Sulfate Solution) - Nine vendors downloaded the bid. Two
bids were received and publicly opened on April 2, 2018, per Attachment B. Brenntag
Pacific, Inc., the City’s current vendor, offered the best pricing at $2.67 per gallon with
5% annual price increases. Brenntag Pacific, Inc. has supplied the Arcadia Water Plant
with ammonium sulfate solution satisfactorily since 2010 at a reasonable cost. Hill
Brothers Chemical Company offered pricing of $3.77 per gallon with 3% annual price
increases and a $20 fuel surcharge for each delivery. Although the City has rarely
needed backup/secondary vendors, to avoid potable water production stoppages, staff
recommends establishing purchase orders with at least two vendors for each type of
water treatment chemical vendor as a best practice in case of supply or delivery issues.
Based on these criteria, Brenntag Pacific, Inc., the lowest bidder, is recommended as
4 of 5
the best bidder and primary vendor; and Hill Brothers Chemical Company is
recommended as the secondary vendor to provide ammonium sulfate solution should
Brenntag Pacific, Inc. not be able to deliver in the quantity or timeframe required by the
City.
Financial Impacts and Budget Actions
1. The purchase order to be awarded to Harrington Industrial Plastics is for an amount
not to exceed $240,000. Funds of $120,000 are available in the proposed FY 2018-
19 budget in the Public Works Department. The purchase order will be charged to
the following accounts:
25671.544010 / 50500001-525080 $60,000
25672.544010 / 50500002-525080 $60,000
TOTAL $120,000
2. The purchase order to be awarded to Brenntag Pacific, Inc. is for an amount not to
exceed $415,000. Funds of $75,000 are available in the proposed FY 2018-19
budget in the Public Works Department. The purchase order will be charged to
account 25673.544011 / 50500003-525081.
3. The purchase order to be awarded to Hill Brothers Chemical Company is for an
amount not to exceed $110,000. Funds of $20,000 are available in the proposed FY
2018-19 budget in the Public Works Department. The purchase order will be
charged to account 25673.544011 / 50500003-525081.
Future year funding is contingent on Council budget approval.
5 of 5
Prepared By: Kevin Nagata, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Bid Results - 4339 - Maintenance Supplies - Arcadia Water Plant
B. Bid Results - 4340 - Ammonium Sulfate
C. Oaks Initiative Disclosure Form - Brenntag Pacific
D. Oaks Initiative Disclosure Form - Harrington Industrial Plastics
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i
p
i
n
g
/
T
u
b
i
n
g
7
)
Pr
i
c
e
fo
r
on
e
1/
2
"
CP
V
C
Sc
h
e
d
u
l
e
80
co
u
p
l
i
n
g
so
c
k
e
t
:
E
A
C
H
1
$
1
.
1
3
$1
.
1
3
In stock in Chino, CA. Next day eligible ‐FFA
13
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
8
)
Pr
i
c
e
fo
r
on
e
3/
4
"
CP
V
C
EP
D
M
Sc
h
e
d
u
l
e
80
un
i
o
n
so
c
k
e
t
:
E
A
C
H
1
$
5
.
0
1
$5
.
0
1
In stock in Chino, CA. Next day eligible ‐FFA
14
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
9
)
Pr
i
c
e
fo
r
on
e
3/
4
"
CP
V
C
Sc
h
e
d
u
l
e
80
co
u
p
l
i
n
g
so
c
k
e
t
:
E
A
C
H
1
$
1
.
5
8
$1
.
5
8
In stock in Chino, CA. Next day eligible ‐FFA
15
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
0
)
Pr
i
c
e
fo
r
on
e
As
a
h
i
/
A
m
e
r
i
c
a
1"
CP
V
C
FK
M
so
c
k
e
t
,
th
r
e
a
d
e
d
co
m
b
o
T ‐21
Ba
l
l
Va
l
v
e
‐
It
e
m
16
1
3
0
1
0
:
E
A
C
H
1
$
5
3
.
2
0
$5
3
.
2
0
In stock in Chino, CA. Next day eligible ‐FFA
16
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
1
)
Pr
i
c
e
fo
r
on
e
As
a
h
i
/
A
m
e
r
i
c
a
1/
2
"
CP
V
C
FK
M
so
c
k
e
t
,
th
r
e
a
d
e
d
co
m
b
o
T ‐21
Ba
l
l
Va
l
v
e
‐
It
e
m
16
1
3
0
0
5
:
E
A
C
H
1
$
3
4
.
6
5
$3
4
.
6
5
In stock in Chino, CA. Next day eligible ‐FFA
17
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
2
)
Pr
i
c
e
fo
r
fo
o
t
of
Br
a
i
d
F
L
E
X
70
N
br
a
i
d
e
d
PV
C
tu
b
i
n
g
2 ‐1/
2
"
:
P
E
R
FO
O
T
1
$
7
.
0
0
$7
.
0
0
In stock in Chino, CA. Next day eligible ‐FFA
18
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
3
)
Pr
i
c
e
fo
r
on
e
PF
A
(p
e
r
f
l
u
o
r
o
a
l
k
o
x
y
)
tu
b
i
n
g
50
'
co
i
l
‐
1/
2
"
x 3/
8
"
x .0
6
3
"
:
E
A
C
H
1
$
4
.
7
8
$4
.
7
8
In stock in Freemont, CA. 2 ‐day lead ‐time ‐FFA
19
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
4
)
Pr
i
c
e
fo
r
on
e
Vi
t
o
n
Ga
s
k
e
t
‐
1/
2
"
fu
l
l
fa
c
e
d
fl
a
t
fl
a
n
g
e
‐
1/
8
"
‐
15
0
lb
s
.
‐
It
e
m
15
4
V
‐00
5
‐12
5
:
E
A
C
H
1
$
6
.
0
0
$6
.
0
0
In stock in Chino, CA. Next day eligible ‐FFA
20
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
5
)
Pr
i
c
e
pe
r
fo
o
t
of
1/
2
"
CP
V
C
Sc
h
e
d
u
l
e
80
pi
p
e
pl
a
i
n
en
d
85
0
ps
i
:
P
E
R
FO
O
T
1
$
0
.
9
3
$0
.
9
3
In
st
o
c
k
in
Chino, CA. Company truck fee for delivery ‐ next day delivery
21
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
6
)
Pr
i
c
e
pe
r
fo
o
t
of
3/
4
"
CP
V
C
Sc
h
e
d
u
l
e
80
pi
p
e
pl
a
i
n
en
d
69
0
ps
i
:
P
E
R
FO
O
T
1
$
1
.
2
7
$1
.
2
7
In
st
o
c
k
in
Chino, CA. Company truck fee for delivery ‐ next day delivery
22
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
7
)
Pr
i
c
e
pe
r
pi
n
t
of
We
l
d
‐On
72
4
lo
w
VO
C
CP
V
C
so
l
v
e
n
t
ce
m
e
n
t
,
gr
a
y
:
E
A
C
H
1
$
1
4
.
0
3
$1
4
.
0
3
In stock in Chino, CA. Next day eligible ‐FFA
23
PR
I
C
I
N
G
P
i
p
i
n
g
/
T
u
b
i
n
g
1
8
)
Pr
i
c
e
pe
r
ro
l
l
of
Bl
u
e
Mo
n
s
t
e
r
PT
F
E
ta
p
e
th
r
e
a
d
se
a
l
‐
1/
2
"
x 1,
4
2
9
"
:
E
A
C
H
1
$
3
.
4
9
$3
.
4
9
In
stock in Santa Fe Springs, CA. Next day eligible ‐FFA
24
PR
I
C
I
N
G
P
u
m
p
s
1
9
)
Pr
i
c
e
fo
r
on
e
Da
y
t
o
n
3Y
U
6
4
su
b
m
e
r
s
i
b
l
e
ut
i
l
i
t
y
pu
m
p
,
1/
4
hp
:
E
A
C
H
1
$
2
2
5
.
0
0
$2
2
5
.
0
0
In
st
o
c
k
lo
c
a
l
l
y
‐ FFA. 1) No renewal option offered.**requote after 1 year**
25
PR
I
C
I
N
G
P
u
m
p
s
2
0
)
Pr
i
c
e
fo
r
on
e
Fl
y
g
t
Re
a
d
y
8 co
n
t
r
a
c
t
o
r
s
pu
m
p
,
1.
1
hp
11
5
v
,
1 ph
:
E
A
C
H
1
$
1
,
3
0
0
.
0
0
$1
,
3
0
0
.
0
0
1 we
e
k
le
a
d
‐ti
m
e
‐ FFA. 1) No renewal option offered.**requote after 1 year**
26
PR
I
C
I
N
G
P
u
m
p
s
2
1
)
Pr
i
c
e
fo
r
on
e
Li
t
t
l
e
Gi
a
n
t
50
5
0
0
0
5 ‐MS
P
su
b
m
e
r
s
i
b
l
e
ut
i
l
i
t
y
pu
m
p
,
1/
6
hp
:
E
A
C
H
1
$
1
1
0
.
5
0
$1
1
0
.
5
0
In stock in Chino, CA. Next day eligible ‐FFA
27
PR
I
C
I
N
G
P
u
m
p
s
2
2
)
Pr
i
c
e
fo
r
on
e
Pr
o
F
l
o
PF
9
2
3
5
2
su
b
m
e
r
s
i
b
l
e
su
m
p
pu
m
p
,
1/
3
hp
:
E
A
C
H
1
$
1
4
0
.
0
0
$1
4
0
.
0
0
In
st
o
c
k
lo
c
a
l
l
y
,
1 ‐2 da
y
s
to ship ‐ FFA. 1) No renewal option offered. **requote after 1 year**
28
PR
I
C
I
N
G
T
a
n
k
Mi
x
e
r
2
3
)
Pr
i
c
e
fo
r
on
e
Lu
t
z
5H
V
mi
x
e
r
31
6
SS
,
5"
sh
r
o
u
d
,
el
e
c
t
r
i
c
a
l
:
E
A
C
H
1
$
1
,
1
8
8
.
7
4
$1
,
1
8
8
.
7
4
2 ‐3 da
y
le
a
d
‐ti
m
e
from Norcoss, GA. FFA (3 ‐5 day transit time). 1) No renewal option offered.**requote after 1 year**
29
PR
I
C
I
N
G
T
o
o
l
s
2
4
)
Pr
i
c
e
fo
r
on
e
Fi
t
‐LI
N
E
1/
2
"
fl
a
r
i
n
g
to
o
l
FT
‐8:
E
A
C
H
1
$
1
9
5
.
9
5
$1
9
5
.
9
5
In stock in Santa Ana, CA. 1 ‐2 day lead ‐time ARO.
30
PR
I
C
I
N
G
A
d
d
i
t
i
o
n
a
l
fe
e
s
an
d
ch
a
r
g
e
s
no
t
li
s
t
e
d
ab
o
v
e
(i
.
e
.
fr
e
i
g
h
t
,
fu
e
l
su
r
c
h
a
r
g
e
s
)
.
Pr
o
v
i
d
e
de
s
c
r
i
p
t
i
o
n
in
th
e
co
m
m
e
n
t
s
se
c
t
i
o
n
.
L
U
M
P
SU
M
1
$
0
.
0
0
$0
.
0
0
Sh
i
p
p
i
n
g
is
in
c
l
u
d
e
d
in
co
s
t
of goods unless noted otherwise. Air ‐freight not included. Expediting
fe
e
s
no
t
in
c
l
u
d
e
d
.
Next day delivery is NOT extra on goods that are in stock locally.
SU
B
T
O
T
A
L
$
6
,
3
2
7
.
5
8
31
QU
E
S
T
I
O
N
‐
AD
D
I
T
I
O
N
A
L
PR
I
C
I
N
G
IN
F
O
R
M
A
T
I
O
N
Pe
r
c
e
n
t
di
s
c
o
u
n
t
of
f
of
ma
n
u
f
a
c
t
u
r
e
r
'
s
pr
i
c
e
li
s
t
fo
r
re
l
a
t
e
d
it
e
m
s
su
b
j
e
c
t
to
th
i
s
bi
d
no
t
li
s
t
e
d
ab
o
v
e
:
__
_
_
_
_
_
_
_
_
%
to
_
_
_
_
_
_
_
_
_
%
QU
E
S
T
I
O
N
0
$
0
.
0
0
$0
.
0
0
32
QU
E
S
T
I
O
N
‐
PA
Y
M
E
N
T
TE
R
M
S
Pa
y
m
e
n
t
Te
r
m
s
(E
n
t
e
r
pa
y
m
e
n
t
di
s
c
o
u
n
t
te
r
m
s
;
ot
h
e
r
w
i
s
e
ne
t
th
i
r
t
y
(3
0
)
da
y
s
wi
l
l
ap
p
l
y
.
Q
U
E
S
T
I
O
N
0
$
0
.
0
0
$0
.
0
0
NET30
33
RE
N
E
W
A
L
OP
T
I
O
N
S
Th
e
Ci
t
y
de
s
i
r
e
s
th
e
ri
g
h
t
an
d
op
t
i
o
n
to
ex
t
e
n
d
an
y
co
n
t
r
a
c
t
he
r
e
u
n
d
e
r
fo
r
ad
d
i
t
i
o
n
a
l
on
e
‐ye
a
r
re
n
e
w
a
l
pe
r
i
o
d
s
fr
o
m
da
t
e
of
ex
p
i
r
a
t
i
o
n
at
th
e
sa
m
e
pr
i
c
e
,
te
r
m
s
an
d
co
n
d
i
t
i
o
n
s
,
as
sp
e
c
i
f
i
e
d
be
l
o
w
fr
o
m
da
t
e
of
ex
p
i
r
a
t
i
o
n
at
th
e
sa
m
e
pr
i
c
e
,
te
r
m
s
an
d
co
n
d
i
t
i
o
n
s
.
Fo
r
ea
c
h
su
b
s
e
q
u
e
n
t
re
n
e
w
a
l
pe
r
i
o
d
li
s
t
e
d
be
l
o
w
pl
e
a
s
e
in
d
i
c
a
t
e
in
th
e
co
m
m
e
n
t
se
c
t
i
o
n
wh
i
c
h
of
th
e
fo
l
l
o
w
i
n
g
ap
p
l
y
:
1)
No
re
n
e
w
a
l
op
t
i
o
n
of
f
e
r
e
d
.
2)
Sa
m
e
pr
i
c
e
,
te
r
m
s
an
d
co
n
d
i
t
i
o
n
s
of
f
e
r
e
d
.
3)
% of
in
c
r
e
a
s
e
/d
e
c
r
e
a
s
e
of
pr
e
v
i
o
u
s
ye
a
r
'
s
pr
i
c
e
fo
r
al
l
ar
e
a
s
or
op
t
i
o
n
s
.
In
c
r
e
a
s
e
s
gr
e
a
t
e
r
th
a
n
CP
I
wi
l
l
be
su
b
j
e
c
t
to
th
e
"E
s
c
a
l
a
t
i
o
n
& De
‐Es
c
a
l
a
t
i
o
n
of
Bi
d
Pr
i
c
e
"
cl
a
u
s
e
in
th
e
bi
d
.
Sp
e
c
i
f
y
al
t
e
r
n
a
t
e
te
r
m
s
an
d
co
n
d
i
t
i
o
n
s
if
ap
p
l
i
c
a
b
l
e
.
NO
T
E
0
$
0
.
0
0
$0
.
0
0
Ha
r
r
i
n
g
t
o
n
mu
s
t
re
‐qu
o
t
e
items at the beginning of renewal option period . Some items on this
qu
o
t
e
fl
u
c
t
u
a
t
e
in
pr
i
c
e
and cannot predict price increase over the 1 ‐year period. All of items not
ma
r
k
e
d
"1
)
No
re
n
e
w
a
l
option offered. **requote after 1 year** " prices will be held.
34
QU
E
S
T
I
O
N
‐
RE
N
E
W
A
L
OP
T
I
O
N
S
Pe
r
i
o
d
2 (F
i
r
s
t
An
n
u
a
l
Re
n
e
w
a
l
Op
t
i
o
n
)
Q
U
E
S
T
I
O
N
0
$
0
.
0
0
$0
.
0
0
2)
Sa
m
e
pr
i
c
e
,
te
r
m
s
and conditions offered. ****unless otherwise noted. some prices on bid
ca
n
n
o
t
be
ex
t
e
n
d
e
d
.
All "standard" Harrington items will be held in pricing.
35
QU
E
S
T
I
O
N
‐
RE
N
E
W
A
L
OP
T
I
O
N
S
Pe
r
i
o
d
3 (S
e
c
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36
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HILL BROTHERS CHEMICAL COMPANY ‐ LINE TOTALHILL BROTHERS CHEMICAL COMPANY ‐ COMMENT
1
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4
P
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BUSINESS LICENSE REQUIRED
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CITY OF SANTA MONICA
OAKS INITI ATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a public benefit. If the public benefit is sought by
an entity, rather than an individual person, the information includes the name of every
person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten
percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-
month period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000
over a 12- month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any
12-month period;
5. Land use variance, special use permit, or other exception to an established land
use plan, where the decision has a value in excess of $25,000;
6. Tax abatement, exception, or benefit of a value in excess of $5,000 in any 12-
month period; or
7. Payment of cash or speci of a net value to the recipient of $10,000 in any 12-
month period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
FOR CITY USE ONLY:
Bid/PO/Contract # ____________________________ Permit # ___________________________