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SR 04-24-2018 3J City Council Report City Council Meeting: April 24, 2018 Agenda Item: 3.J 1 of 5 To: Mayor and City Council From: David Martin, Director, Transportation Planning Subject: Contract Modification for Design Services for Safe Routes to School Pedestrian Improvements at Four Schools Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to professional services agreement #10551 (CCS) in the amount of $59,263 with Anderson Penna, a California -based company, for engineering design services for pedestrian safety improvements. This will result in a 3 year amended agreement with a new total amount not to exceed $208,389. Executive Summary As part of the Council’s Strategic Goal of “creating a new model for mobility,” Santa Monica is pursuing a comprehensive approach to making walking, biking and transit safer and more attractive options. A key element of this effort is the commitment to Vision Zero, the goal of eliminating deaths and severe injuries from traffic collisions. This contract modification facilitates expedited implementation of Vision Zero “jump start” projects. Anderson Penna is presently providing engineering design services for the Safe Routes to School Pedestrian Improvements at Four Schools project, which includes curb extensions, and improved signing, striping and pavement markings at multiple locations to facilitate pedestrian safety and comfort. Staff recommends modifying the professional services agreement with Anderson Penna for engineering design services for the same types of improvements at a limited number of additional locations in order to efficiently and expeditiously deliver critical safety enhancements. Doing so will further expedite project delivery, as it will enable the construction bid package for both projects to be combined. Background 2 of 5 “Creating a new model for Mobility” is one of Council’s top five Strategic Goals. A central tenet of this goal, along with the Pedestrian Action Plan, is to achieve Vision Zero, which calls for the elimination of all fatal and severe injury collisions through data- driven design, engineering, enforcement, and educational interventions. On May 9, 2017 (Attachment A), Council gave direction regarding creation of a Vision Zero action strategy and on June 27, 2017 (Attachment B), Council allocated $500,000 toward Vision Zero jump start projects to occur within two years. The Vision Zero jump start projects, which would be designed under this contract modification, include the installation of targeted physical improvements to be complemented with other education, encouragement and enforcement efforts. On September 26, 2017 (Attachment C) Council authorized a professional services agreement with Anderson Penna, a California -based company, in an amount not to exceed $149,126 to provide engineering design services for the Safe Routes to School Pedestrian Improvements for John Adams and Lincoln Middle Schools, Roosevelt Elementary School and the Will Rogers Learning Community. Discussion On November 17, 2017, the City entered into a professional services agreement with Anderson Penna to design pedestrian safety improvements, which include installing curb extensions and flashing beacons, and improving pavement markings and crossings around four schools in Santa Monica: John Adams and Lincoln Middle Schools, Roosevelt Elementary School, and Will Rogers Learning Community. The purpose of the project is to increase visibility of pedestrians, shorten crossing distances, and improve overall pedestrian safety, especially for students, parents, and faculty. On June 27, 2017, Council allocated funds to the Vision Zero program to complete six “jump start” projects, three of which, like the Pedestrian Improvements at Four Schools projects, also aim to reduce pedestrian exposure to automobiles, shorten crossing distances, and enhance overall pedestrian safety through the following targeted physical improvements: 3 of 5 1. Improve the Pico Boulevard and Stewart Street/28 th Street crossing with a curb extension and leading pedestrian interval to increase pedestrian visibility and reduce pedestrian exposure, 2. Improve either the Santa Monica Boulevard and 6th Street or Broadway and 5th Street intersection with two curb extensions and leading pedestrian intervals to increase pedestrian visibility and reduce pedestrian exposure, 3. Pilot pedestrian and cyclist protections on Arizona Avenue at McKinley Elementary School or similar location. Staff has completed field observations and refined the scope of the projects based on initial feasibility assessment. Due to the presence of storm drains and existing curb heights, building permanent curb extensions at Santa Monica Boulevard and 6th Street or Broadway and 5th Street would require extensive hydrological and civil engineering work that would exceed the available budget. Other Vision Zero communities, including Los Angeles, Austin, and New York City, have had success with piloting treatments to reduce pedestrian exposure that do not modify the existing curb design or height, thereby achieving safety improvements at a fraction of the cost. The kit of pa rts for these types of treatments includes reflective delineators, paint, thermoplastic, and portable planters or other attractive vehicle safety barriers. By making use of this type of treatment, sufficient budget will be available in the Vision Zero jump start allocation for curb extensions at both downtown intersections (Santa Monica Boulevard and 6th Street and Broadway and 5th Street), as well as an additional location prioritized by parents at Franklin Elementary School‒a new crosswalk and curb extensions at Washington Avenue and 25th Street near Franklin Elementary. Finally, through conversations with school parents and administration, staff has identified the intersection of Arizona Avenue and Chelsea Avenue for curb extensions and cyclist protections at McKinley Elementary School. These improvements will advance Safe Routes to School Efforts in the Northeast Neighborhood for both McKinley and Franklin Elementary Schools. 4 of 5 Like the Pedestrian Improvements at Four Schools project, the Vision Zero jum p start projects aim to increase pedestrian safety by installing curb extensions and crosswalks, and enhance signing and striping, which will limit pedestrian exposure to automobile s, shorten crossings, increase pedestrian visibility and overall safety. To complete the design and construction of the Vision Zero jump start projects in an expeditious manner, staff recommends modifying the existing contract with Anderson Penna to design pedestrian improvements near four schools, to include design work for the additional pedestrian improvements near Franklin Elementary and McKinley Elementary, and the intersections of Pico Boulevard and 28th Street, Santa Monica Boulevard and 6th Street, and Broadway and 5th Street). The firm is well positioned to fit this work into the existing contract schedule without delaying the ongoing work. Furthermore, doing so would allow for the construction phase of both projects to be bid collectively, thereby expediting project delivery and the safety enhancement of these critical locations. Next Steps Upon execution of a contract modification, Anderson Penna would begin design work and staff would conduct community outreach as necessary. Construction is anticipated to begin in early 2019. Vendor/Consultant Selection On July 24th, 2017 the City published Notices Inviting Bids to obtain design services for the Safe Routes to School – Pedestrian Improvements at Four Schools project. The bid was posted on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions. 68 vendors downloaded the bid request and three proposals were received on August 14th, 2017. Based on the RFP criteria and criteria in SMMC 2.24.073, staff recommended Anderson Penna as the best qualified firm to provide design services for this project. Anderson Penna demonstrated extensive knowledge and experience with regard to pedestrian safety projects, and similar capital improvement projects in the 5 of 5 Cities of Anaheim, Downey, and Laguna Beach. Through these projects, Anderson Penna also demonstrated its ability to offer project design on schedule and at a competitive price. Financial Impacts and Budget Actions The contract modification to be awarded to Anderson Penna is $59,263, for an amended contract total not to exceed $208,389. Funds are available in the FY 2017-18 Capital Improvement Program budget in account C019214.589000. Prepared By: Kyle Kozar, Bike Share Coordinator Approved Forwarded to Council Attachments: A. May 9, 2017 - Staff Report Web Link B. June 27, 2017 - Staff Report Web Link C. September 26, 2017 - Staff Report Web Link D. 2017 OAKS_AndersonPenna_signed REFERENCE: Modified Agreement No. 10551 (CCS)