SR 04-24-2018 3J
City Council
Report
City Council Meeting: April 24, 2018
Agenda Item: 3.J
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To: Mayor and City Council
From: David Martin, Director, Transportation Planning
Subject: Contract Modification for Design Services for Safe Routes to School
Pedestrian Improvements at Four Schools
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to professional services agreement #10551 (CCS) in the
amount of $59,263 with Anderson Penna, a California -based company, for engineering
design services for pedestrian safety improvements. This will result in a 3 year
amended agreement with a new total amount not to exceed $208,389.
Executive Summary
As part of the Council’s Strategic Goal of “creating a new model for mobility,” Santa
Monica is pursuing a comprehensive approach to making walking, biking and transit
safer and more attractive options. A key element of this effort is the commitment to
Vision Zero, the goal of eliminating deaths and severe injuries from traffic collisions.
This contract modification facilitates expedited implementation of Vision Zero “jump
start” projects. Anderson Penna is presently providing engineering design services for
the Safe Routes to School Pedestrian Improvements at Four Schools project, which
includes curb extensions, and improved signing, striping and pavement markings at
multiple locations to facilitate pedestrian safety and comfort. Staff recommends
modifying the professional services agreement with Anderson Penna for engineering
design services for the same types of improvements at a limited number of additional
locations in order to efficiently and expeditiously deliver critical safety enhancements.
Doing so will further expedite project delivery, as it will enable the construction bid
package for both projects to be combined.
Background
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“Creating a new model for Mobility” is one of Council’s top five Strategic Goals. A
central tenet of this goal, along with the Pedestrian Action Plan, is to achieve Vision
Zero, which calls for the elimination of all fatal and severe injury collisions through data-
driven design, engineering, enforcement, and educational interventions. On May 9,
2017 (Attachment A), Council gave direction regarding creation of a Vision Zero action
strategy and on June 27, 2017 (Attachment B), Council allocated $500,000 toward
Vision Zero jump start projects to occur within two years. The Vision Zero jump start
projects, which would be designed under this contract modification, include the
installation of targeted physical improvements to be complemented with other
education, encouragement and enforcement efforts.
On September 26, 2017 (Attachment C) Council authorized a professional services
agreement with Anderson Penna, a California -based company, in an amount not to
exceed $149,126 to provide engineering design services for the Safe Routes to School
Pedestrian Improvements for John Adams and Lincoln Middle Schools, Roosevelt
Elementary School and the Will Rogers Learning Community.
Discussion
On November 17, 2017, the City entered into a professional services agreement with
Anderson Penna to design pedestrian safety improvements, which include installing
curb extensions and flashing beacons, and improving pavement markings and
crossings around four schools in Santa Monica: John Adams and Lincoln Middle
Schools, Roosevelt Elementary School, and Will Rogers Learning Community. The
purpose of the project is to increase visibility of pedestrians, shorten crossing distances,
and improve overall pedestrian safety, especially for students, parents, and faculty.
On June 27, 2017, Council allocated funds to the Vision Zero program to complete six
“jump start” projects, three of which, like the Pedestrian Improvements at Four Schools
projects, also aim to reduce pedestrian exposure to automobiles, shorten crossing
distances, and enhance overall pedestrian safety through the following targeted
physical improvements:
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1. Improve the Pico Boulevard and Stewart Street/28 th Street crossing with a curb
extension and leading pedestrian interval to increase pedestrian visibility and
reduce pedestrian exposure,
2. Improve either the Santa Monica Boulevard and 6th Street or Broadway and 5th
Street intersection with two curb extensions and leading pedestrian intervals to
increase pedestrian visibility and reduce pedestrian exposure,
3. Pilot pedestrian and cyclist protections on Arizona Avenue at McKinley
Elementary School or similar location.
Staff has completed field observations and refined the scope of the projects based on
initial feasibility assessment. Due to the presence of storm drains and existing curb
heights, building permanent curb extensions at Santa Monica Boulevard and 6th Street
or Broadway and 5th Street would require extensive hydrological and civil engineering
work that would exceed the available budget. Other Vision Zero communities, including
Los Angeles, Austin, and New York City, have had success with piloting treatments to
reduce pedestrian exposure that do not modify the existing curb design or height,
thereby achieving safety improvements at a fraction of the cost. The kit of pa rts for
these types of treatments includes reflective delineators, paint, thermoplastic, and
portable planters or other attractive vehicle safety barriers.
By making use of this type of treatment, sufficient budget will be available in the Vision
Zero jump start allocation for curb extensions at both downtown intersections (Santa
Monica Boulevard and 6th Street and Broadway and 5th Street), as well as an additional
location prioritized by parents at Franklin Elementary School‒a new crosswalk and curb
extensions at Washington Avenue and 25th Street near Franklin Elementary. Finally,
through conversations with school parents and administration, staff has identified the
intersection of Arizona Avenue and Chelsea Avenue for curb extensions and cyclist
protections at McKinley Elementary School. These improvements will advance Safe
Routes to School Efforts in the Northeast Neighborhood for both McKinley and Franklin
Elementary Schools.
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Like the Pedestrian Improvements at Four Schools project, the Vision Zero jum p start
projects aim to increase pedestrian safety by installing curb extensions and crosswalks,
and enhance signing and striping, which will limit pedestrian exposure to automobile s,
shorten crossings, increase pedestrian visibility and overall safety.
To complete the design and construction of the Vision Zero jump start projects in an
expeditious manner, staff recommends modifying the existing contract with Anderson
Penna to design pedestrian improvements near four schools, to include design work for
the additional pedestrian improvements near Franklin Elementary and McKinley
Elementary, and the intersections of Pico Boulevard and 28th Street, Santa Monica
Boulevard and 6th Street, and Broadway and 5th Street). The firm is well positioned to fit
this work into the existing contract schedule without delaying the ongoing work.
Furthermore, doing so would allow for the construction phase of both projects to be bid
collectively, thereby expediting project delivery and the safety enhancement of these
critical locations.
Next Steps
Upon execution of a contract modification, Anderson Penna would begin design work
and staff would conduct community outreach as necessary. Construction is anticipated
to begin in early 2019.
Vendor/Consultant Selection
On July 24th, 2017 the City published Notices Inviting Bids to obtain design services for
the Safe Routes to School – Pedestrian Improvements at Four Schools project. The bid
was posted on the City’s on-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with the City Charter and Municipal Code provisions.
68 vendors downloaded the bid request and three proposals were received on August
14th, 2017. Based on the RFP criteria and criteria in SMMC 2.24.073, staff
recommended Anderson Penna as the best qualified firm to provide design services for
this project. Anderson Penna demonstrated extensive knowledge and experience with
regard to pedestrian safety projects, and similar capital improvement projects in the
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Cities of Anaheim, Downey, and Laguna Beach. Through these projects, Anderson
Penna also demonstrated its ability to offer project design on schedule and at a
competitive price.
Financial Impacts and Budget Actions
The contract modification to be awarded to Anderson Penna is $59,263, for an
amended contract total not to exceed $208,389. Funds are available in the FY 2017-18
Capital Improvement Program budget in account C019214.589000.
Prepared By: Kyle Kozar, Bike Share Coordinator
Approved
Forwarded to Council
Attachments:
A. May 9, 2017 - Staff Report Web Link
B. June 27, 2017 - Staff Report Web Link
C. September 26, 2017 - Staff Report Web Link
D. 2017 OAKS_AndersonPenna_signed
REFERENCE:
Modified Agreement
No. 10551
(CCS)