SR 04-10-2018 3K
City Council
Report
City Council Meeting: April 10, 2018
Agenda Item: 3.K
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Civil Engineering
Subject: Award Construction Contract for Pier Hoist & Crane and Catwalk Repair
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2528 to John S. Meek Company, Inc., a California-based
company, for the Pier Hoist & Crane and Catwalk Repair Project;
2. Authorize the City Manager to negotiate and execute a contract with John
S. Meek Company, Inc., in an amount not to exceed $500,000 (including a
11% contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The Pier Hoist & Crane and Catwalk Project would consist of the removal and
replacement of the existing Harbor Patrol boat hoist and crane, and the design and
construction of a new steel catwalk on the southwest end of the Santa Monica Municipal
Pier. These improvements are necessary due to the facilities’ nearing the end of their
useful life and to adequately maintain existing Santa Monica Police Department Harbor
Patrol operations, facilities, infrastructure and equipment. The hoist and crane are
primarily used to lift or lower the Harbor Services Unit’s dinghy boat from or onto the
water. The catwalk is used for docking, boarding and disembarking the Santa Monica
Police Department Harbor Patrol boat. Staff recommends John S. Meek Company, Inc .
to construct these improvements in an amount not to exceed $500,000 (including a n
11% contingency).
Background
The Pier’s boat hoist and crane and appurtenant catwalk is located on the southwest
corner of the Pier and is used by the Pier and Harbor Services Unit of the Santa Monica
Police Department (Harbor Patrol) to launch and load their boat. The Harbor Patrol
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watches over the seaward area around the Pier and performs sea rescues in the Santa
Monica Bay when necessary. The hoist and crane are primarily used to lift or lower the
Harbor Services Unit’s dinghy boat from or onto the water as operations require. The
catwalk serves as a dock for the Harbor Patrol boat, and also supports Pier
maintenance staff with access to areas beneath the Pier.
Discussion
The boat hoist and crane, and appurtenant catwalk are nearing the end of their useful
life and must be removed and replaced with new infrastructure. The boat hoist and
crane are experiencing electrical, mechanical and structural issues that limit their
functional capabilities. Issues include rusted machinery, electrical malfunctions, and
structural deterioration. The steel catwalk has deteriorated, with localized material
failure and rusting, and is also in need of removal and replacement.
Contractor Selection – Construction
On November 6, 2017, the City issued a Notice Inviting Bids for the construction of the
Pier Hoist & Crane and Catwalk Project in accordance with City specifications. The bid
was posted on the City’s online bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Twenty-two vendors downloaded the bid, and on December 6, 2017, one bid was
received and publicly opened.
Engineer’s Estimate: $226,950
The difference between the bid amount and engineer’s estimate is attributable to an
underestimation in mobilization for marine work, catwalk design cost, and overall labor
for marine construction. The engineer’s estimate was also based on an older crane
quotation and excluded costs for demolition and electrical work.
Bidder Bid Amount
John S. Meek Company, Inc. $448,500
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The bid was evaluated based on the criteria in SMMC 2.24.072, including price,
previous experience, capacity and skill, ability to deliver and provide future
maintenance or service, and compliance with City specifications and scope of work.
John S. Meek Company, Inc. has completed many repair projects for the City at the
Santa Monica Pier, including wood deck replacements, various concrete repairs,
timber and concrete pile repairs, and full section repairs. John S. Meek Company, Inc.
has also completed similar Pier projects for the cities of Lon g Beach and Redondo
Beach. Staff contacted references listed in the bid package, and all respondents
reported that work performed by John S. Meek Company, Inc. was completed within
project requirements. Staff also verified with the Contractors State License Board that
John S. Meek Company, Inc.’s license is current, active, and in good standing. Based
on these criteria, John S. Meek Company, Inc. is recommended as the best bidder for
the Pier Hoist & Crane and Catwalk Project.
Construction Management
Construction management and public outreach for this project would be provided by
City staff. Construction management would include inspecting the contractor's work
during construction, verifying and documenting field changes and unforeseen
conditions, monitoring and mitigating impacts as a result of the construction activities,
attending the contractor's safety meetings, attending periodic progress meetings and
maintaining all necessary inspection documentation relevant to the work conducted
during construction.
Public Outreach
In March and April 2017, Engineering staff met with the Pier Management staff, Pier
businesses, Pier Corporation staff and the Pier Board about upcoming Pier projects
that included this project. Staff would reengage to communicate with Pier tenants
regarding all pre-construction public outreach while fostering open lines of
communication and responding to the day-to-day concerns of the residents, visitors
and local businesses.
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Environmental Analysis
The project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) and Section
15302 of the CEQA Guidelines. Class 1 exempt projects include the "operation,
repair, maintenance, permitting, leasing, licensing, or minor alteration of existing
public or private structures, facilities, mechanical equipment, or topographical
features, involving negligible or no expansion of use beyond that existing at the
time of the lead agency’s determination." Class 2 exempt projects include the
“replacement or reconstruction of existing structures and facilities where the new
structure would be located on the same site as the structure replaced and would
have substantially the same purpose and capacity as the structure replaced.” The
project qualifies as a Class 1 and Class 2 project exempt from CEQA. Therefore,
this project is categorically exempt from CEQA.
Financial Impacts and Budget Actions
The contract to be awarded to John S. Meek Company, Inc. is for an amount not to
exceed $500,000 (including an 11% contingency). Additional funds in the amount of
$10,000 is also needed for administrative and prevailing wage costs. Funds of
$100,000 are available in the FY 2017-18 Capital Improvement Program budget in
account C309202.589000. Award of the contract requires a budget transfer of
$250,000 from account S010300.589000 to account C019202.589000 and
appropriation of an additional $160,000 from the Pier fund to account
C309202.589000
Prepared By: Delana Gbenekama, Communications and Marketing Coordinator
Approved
Forwarded to Council
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Attachments:
A. John S. Meek Oaks Form
REFERENCE:
Contract No. 10657
(CCS)