SR 04-10-2018 3C
City Council
Report
City Council Meeting: April 10, 2018
Agenda Item: 3.C
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Agreement for Santa Monica Airport Buildings Property Condition
Assessment
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 2508 to Omgivning Architects, a California-based company, to
provide a comprehensive building assessment at nine building locations at the
Santa Monica Airport;
2. Authorize the City Manager to negotiate and execute an agreement with
Omgivning Architects, in an amount not to exceed $756,140 (including a $68,740
contingency) for a total amount not to exceed $756,140 over a two-year period,
with future year funding contingent on Council budget approval.
Executive Summary
The City of Santa Monica (City) is the owner/operator of the Santa Monica Airport
(Airport) and has leased Airport property and tenant spaces along both sides of Airport
Avenue since the 1940s. The Airport is an important municipal asset, maintaining
leases with approximately 397 tenants and generating approximately 70% of its
revenues from leasing. Due to deferred maintenance, many of the tenant spaces and
buildings are showing signs of aging with both structural and non-structural deficiencies.
It is critical for the City to address tenant building issues and deficiencies in a timely
manner. Staff recommends an agreement to be awarded to Omgivning Architects in an
amount not to exceed $756,140 to provide a comprehensive building assessment at
nine building locations at the Santa Monica Airport.
Discussion
Due to the ongoing wear and tear of weather and use over the decades, the frequency
of repairs occurring on leased Airport building properties has increased substantially
compared to previous years. To extend the life of these buildings, staff is recommending
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a Property Condition Assessment, which would entail investigating the life expectancy
of mechanical, electrical, and plumbing systems, as well as the current structural
integrity of the buildings. In-house staff does not have the design expertise for each of
these trades required to perform a thorough building assessment. Any issues brought to
light by the assessment would be addressed in a future construction project which
would make repairs and bring the buildings as a whole to current building codes and
standards in the most cost-effective manner. The consultant would also provide the City
with an estimated operational budget for each of the properties to better account for
their post construction maintenance costs. The Property Condition Assessment would
evaluate the following nine Airport locations.
2501 Airport Ave.
2701 Airport Av
2900 Airport Ave.
3000 Airport Ave.
3011 Airport Ave.
3026 Airport Ave.
3050 Airport Ave.
3200 Airport Ave.
3300 Airport Ave.
The scope of the proposed project includes the completion of a comprehensive
assessment and initial design drawings on how to address the needed repairs for each of
the nine buildings. For each building, an assessment report would be prepared which
would include a summary of the overall condition of the buildings with itemized
deficiencies to be addressed, schematic designs for the repairs, cost estimates for
repairs and annual maintenance/operation costs, and usable square footage totals with a
recommendation for the City to proceed with either refurbishment or replacement. Staff
would return to Council at a future date with a recommendation to award construction
services to complete the building upgrades as funding becomes available.
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Consultant Selection
On January 8, 2018, the City issued a Request for Proposals (RFP) #SP2508 to provide
a Property Condition Assessment report, schematic design services and cost estimation
services for nine building locations at the Airport. The RFP was posted on the City’s on-
line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with the City Charter and Municipal Code Section 2.24.075(a). A total of
106 vendors downloaded the RFP. Three firms responded. Responses to the RFP
were reviewed by a selection panel of staff from the Public Works Department.
AE3 Partners Architects
Nonzero \ Architecture
Omgivning Architects
Evaluation was based on the following selection criteria: experience with similar scopes
of work, project approach, project team and references, and prime and sub-consultant
past projects. Omgivning Architects was recognized in the evaluation process for their
effective project management, completeness, and client responsiveness. Based on this
criteria and criteria in SMMC 2.24.073, staff recommend s Omgivning Architects as the
best qualified firm to provide a comprehensive building assessment at nine building
locations at the Santa Monica Airport.
Financial Impacts and Budget Actions
The agreement to be awarded to Omgivning Architects is for an amount not to exceed
$756,140. Funds are available in the FY 2017-18 Capital Improvement Program budget
in account M339088.589000.
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Prepared By: Phillip Ticun, Construction Specialist
Approved
Forwarded to Council
Attachments:
A. Omgivning Architects Oaks Initiative Form
REFERENCE:
Agreement No. 10651
(CCS)