SR 03-06-2018 11A
City Council
Report
City Council Meeting: March 6, 2018
Agenda Item: 11.A
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Office of Sustainability & the
Environment
Subject: First Modification with ChargePoint to Provide, Install and Operate Electric
Vehicle Charging Stations; Resolution to authorize application for MSRC
funds
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to
agreement #10507 (CCS) in the amount of $493,247 including 10% contingency
with ChargePoint, a California-based company, for the purchase and operation of
45 electric vehicle charging stations. This will result in a five-year amended
agreement with a new total amount not to exceed $666,372 with future year
funding contingent on Council budget approval.
2. Adopt the attached resolution authorizing the application for incentive funds in
the amount of $121,500 from Mobile Source Air Pollution Reduction Review
Committee (MSRC) for Clean Transportation Funding for the 2017 Local
Government Partnership Program to accelerate the transition to zero and near-
zero emission vehicles.
3. Authorize the City Manager to execute all necessary documents to apply for and
accept the incentive funds, if awarded.
4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report, for the agreement modification and the incentive funds, in
the event that the incentive funds are awarded.
Executive Summary
To advance the goal of having 300 electric vehicle (EV) charging ports in Santa Monica
by 2020 as called for by the recently adopted Electric Vehicle Action Plan (Attachment
A), the City plans to add 81 EV charging ports (45 stations) across the City. This
includes 44 public and one fleet charging station. The City currently has 89 public
charging ports (53 single-ports and 18 dual-ports) available at 71 charging stations (the
City has a mix of single-port and dual-port stations). Staff recommends modifying the
agreement with ChargePoint to procure the new charging stations for a total amended
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amount not to exceed $493,247, resulting in a new contract for an amount not to exceed
$666,372 over five years.
Staff have identified incentive funding of $121,500 through the Mobile Source Air
Pollution Reduction Review Committee (MSRC) Clean Transportation Program
(Attachment B) to partially offset the one-time procurement and eligible installation
costs. In order to be eligible to receive MSRC funding, cities must deliver a brief MSRC-
provided presentation (Attachment C) to Council about the Clean Transportation
Program and obtain an approved resolution from Council (Attachment D).
Background
Santa Monica has been a leader in adopting low emission vehicle technology and
providing public charging infrastructure.
On November 8, 2011, Council held a study session on electric vehicle (EV)
infrastructure (Attachment E). Staff presented the challenges to accommodating EV
charging for residents, visitors, and employees as well as the pending installation of
charging infrastructure.
Since then, the City has expanded its public charging infrastructure from 20 charging
ports to 89 throughout the city. This total includes seven dual-port charging stations at
the Civic Center Structure that were provided by UCLA through a grant -funded research
project and one solar-powered charging station at the Airport Administration Office. Nine
charging stations at City Yards are used exclusively for the City’s vehicle fleet,
which now includes over 130 electric vehicles.
On July 25, 2017, Council awarded a bid to ChargePoint for the installation of charging
stations through Southern California Edison’s Charge Ready pilot program (Attachment
F). Council authorized the City Manager to negotiate and execute a contract with
ChargePoint to install smart charging stations (16 stations, 31 charging ports) at the
Civic Center Parking Structure roof for fleet vehicle charging Table 1). Smart charging
stations are network connected, which allows for a range of functions including station
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usage monitoring, cost recovery (charging a fee), maintenance alerts, dynamic pricing,
and customer notifications when batteries are full.
Table 1: New EV Charging Stations – Original Contract
Location
Notes Dual-port
Stations
Single-
port
Stations
Total Available Ports
Civic Center Parking
Structure
Fleet 15 1 31
Total Fleet Stations 16
Discussion
The EV Action Plan is a guiding document for expanding the infrastructure needed to
support the growing demand from EV vehicle owners. The plan establishes goals to
expand the number of places where charging is available as well as set out policies for
installing charging stations in apartment complexes, private residences, and other
privately held locations. The proposed modification to this contract would allow the City
to take the next important step to expand the number of charging stations, and provide
them in more neighborhoods across the City.
The modification includes a capital cost, not to exceed amount of $278,197, including
10% contingency, and an operating cost, not to exceed amount of $215,050 for a total
additional not to exceed amount of $493,247 over five years (Table 2). The capital cost
includes a one-time purchase of equipment. Operating costs include ChargePoint
network services and the ChargePoint Assure maintenance and warranty program
(Assure is included at no cost the first year). After the first year staff will analyze
maintenance costs and may choose not to proceed with the Assure maintenance
program if it fails to prove cost effective.
Table 2: Original Contract + Modification
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Capital Cost + 10% Contingency $278,197
Operating Costs $215,050
Total (Modification) $493,247
Original Contract Amount $173,125
New total not to exceed $666,372
The majority of existing charging stations are located in City-owned parking structures
and surface lots; two charging stations are located on-street at Montana Avenue. All
stations experience a high amount of usage, and staff regularly receive requests to add
more charging stations.
Staff from the Office of Sustainability & the Environment, Street & Fleet Services, and
Architecture Services divisions of the Public Works Department have proposed 27 sites
for new and replacement charging stations (Table 3).
In response to community feedback to add new stations, rather than begin with
replacements, most stations will offer brand new service. Staff are proposing to replace
four stations that are obsolete and no longer useful to most EV drivers at Virginia
Avenue Park, the Pier, the Solar Port & Water Resources Department. These existing
stations are incompatible with EV models produced after the early-2000s.
In addition, staff recommends replacing the two existing stations at Montana Avenue,
and adding one at this site in order to expand charging access in this area. The existing
charging stations on Montana Avenue are highly utilized, however this older technology
has no pricing mechanism to deter drivers from overstaying their allotted charging time.
Staff frequently receives requests for additional stations and enforcement to encourage
vehicle turnover. Costs to add electrical infrastructure for new EV charging sites on
Montana Ave would be prohibitively expensive due to the necessary trenching and new
service requirements. Replacing the older stations is a cost-effective way to enable
more drivers to utilize the stations. The existing older charging stations will be
repurposed to charge City fleet vehicles. The new station added at this site will utilize
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available electrical capacity in the existing service panel. These replacement stations
also take advantage of a promotional rate offered by ChargePoint in order to improve
charging facilities at a reduced cost.
Combined with the new stations, there will be a net gain of 79 publicly available
charging ports and a citywide total of 168 public charging ports once all of the 45
stations are installed. The original contract and modification will add 32 fleet charging
ports, for a new total of 46 charging ports designated for city fleet vehicles.
Table 3. New EV Charging Stations - Modification
Location Notes Single-Port
Stations
Dual-
Port
Stations
Total
Available
Ports
Annenberg New 1 2
Main Branch Library New 6 12
Montana Branch Library New 1 1
Ocean Park Branch
Library
New 1 1
Fairview Branch Library New 1 1
Memorial Park -
Curbside
New 5 10
Marine Park New 1 2
Virginia Ave Park Replacement 1 1
Various – Ocean Park
neighborhood (8
curbside sites)
New 8 16
Various – Wilmont
neighborhood (8
curbside sites)
15 New, 2
Replacement
4 13 30
Santa Monica Pier Replacement 1 1
Civic Solar Port Replacement 1 2
Water Resources
Division
Replacement
(Fleet)
1 2
Total 9 36 81
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Total Stations 45
*Station locations are subject to change.
Curbside Charging Stations
The recently adopted Electric Vehicle Action Plan recommended adding curbside
charging infrastructure in multi-unit residential neighborhoods.
Upgrades to the City’s streetlight network present opportunities to provide electrical
infrastructure for EV charging. Staff is leveraging an existing project to modernize the
streetlight electrical circuit in the Ocean Park neighborhood and install up to eight dual-
port charging stations in the public right-of-way.
Staff have also proposed adding charging stations at up to eight new curbside locations
in the Wilmont neighborhood and are working with Southern California Edison to
determine feasibility of this effort. This area was selected based on the high density of
the area and large volume of requests for charging stations.
2017 Local Government Partnership Program (MSRC Funds)
Funding for EV charging stations is partially available through the 2017 Local
Government Partnership Program, which is funded by the Mobile Source Air Pollution
Reduction Review Committee (MSRC) Clean Transportation Program. Funds are set
aside for each city and county within the South Coast Air Quality Management District
(SCAQMD) jurisdiction that participates in the AB 2766 Motor Vehicle Registration Fee
(Subvention Fund) Program. The Local Government Partnership Program directly
supports implementation of SCAQMD's 2016 Air Quality Management Plan (AQMP) by
focusing MSRC investments on AQMP measures.
The MSRC allocated $121,500 to the City of Santa Monica through this program.
Electric Vehicle Charging Infrastructure Installation is an eligible project category, and
MSRC contributes up to 75% of the cost to purchase and install publicly accessible E V
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charging stations. Eligibility for MSRC incentive funding would require the City to enter
into a reimbursement contract and meet specific deliverables.
Under the MSRC funding requirements, public EV charging sites must meet a 24-hour
access requirement (no facility closures) in order to qualify for the 75% funding
contribution. Facilities that do not meet the 24-hour access requirements are eligible to
receive up to a 50% funding match. MSRC funds would be distributed on a
reimbursement basis upon completion of approved project milestones and submittal of
all required reports and invoices.
In order to participate, cities must obtain an approved resolution from City Council that
acknowledges receipt of the MSRC-supplied presentation from city or county staff,
authorizes the proposed project, and allocates the necessary matching funds. The
program presentation must be presented to Council live as part of the application
process. The application must also contain a project implementation plan, proposed
budget, and implementation schedule. All projects must be completed within 60 months
of contract execution. Program applications must be submitted by March 2, 2018.
Vendor/Consultant Selection
On May 19, 2017, the City issued a Request for Proposals for the furnishing, delivery
and installation of smart electric vehicle service equipment to replace existing charging
stations, install new charging stations, and provide ongoing management services, such
as networking and maintenance, in accordance with City specifications. The RFP was
posted on the City’s on-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
Thirty-nine vendors downloaded the RFP. Ten firms responded. Responses to the RFP
were reviewed by a selection panel of staff from the Parking Division, Information
Systems Department, Street & Fleet Division and Office of Sustainability & the
Environment.
Evaluation was based on price, previous experience, ability to deliver, quality of product,
and compliance with City specifications. Staff then interviewed six shortlisted firms,
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evaluated the proposals, and conducted interviews. Based on this criteria and criteria in
SMMC 2.24.073, ChargePoint was selected as the best qualified firm. The original RFP
allowed for sites to be added in addition to the initial specified sites.
Financial Impacts and Budget Actions
The agreement modification to be awarded to ChargePoint is $493,247 for an amended
contract amount not to exceed $666,372. In addition to funds of $78,703 available in the
FY 2017-18 Capital Improvement Program budget in account C019157.589000, the
contract modification requires the following FY 2017-18 budget changes:
1. Release the fund balance of $414,544 from reserve account 4.380236;
2. Establish a transfer budget of $414,544 from 04695.570321 to 01695.570321;
3. Appropriate $70,077 to account C019157.589000;
4. Appropriate $121,500 to account C019157.589100; and
5. Appropriate $222,967 to account 014261.555010 .
The total amount of incentive funds available from MSRC is $121,500. If awarded, a
revenue budget will be established at account 44426.407830 and an interfund transfer
from account 44695.570140 to account 01695.570140 will be included in the Proposed
FY 2018-19 Budget. The incentive funding will cover up to 75% of total project costs
and requires local match funding to cover the remainin g balance. Funds to cover
remaining costs are included in the appropriation to account C019157.589100 above.
Future funding is contingent on Council budget approval.
Prepared By: Delana Gbenekama, Communications and Marketing Coordinator
Approved
Forwarded to Council
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Attachments:
A. November 14, 2017 Staff Report
B. MSRC Local Government Partnership Program
C. MSRC Local Government Partnership Program - Presentation for Council
D. Resolution
E. Written Comments
F. November 8, 2011 Staff Report
G. July 25, 2017 Staff Report
H. ChargePoint Oaks Form
I. Powerpoint Presentation
Announcing the MSRC’s Clean Transportation Funding™
2017 Local Government
Partnership Program
A Funding Partnership with Cities & Counties to “Jumpstart”
Implementation of the
SCAQMD’s 2016 Air Quality Management Plan
Program Opportunity Notice & Invitation to Negotiate
PON2018-01
September 1, 2017
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
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I INTRODUCTION
Since the inception of the MSRC’s Clean Transportation Program more than 25 years ago, significant progress
has been made in reducing emissions from motor vehicles, especially as it pertains to vehicle exhaust emissions.
Emissions from motor vehicles, including light, medium, and heavy-duty vehicles, are on the order of 90%
cleaner today as compared to 25 years ago, and overall air quality has improved measurably within the South
Coast AQMD.
While measureable progress has been made in reducing vehicle emissions, the South Coast region still fails to
meet federally mandated air quality standards. These standards for smog-forming pollutants will become even
stricter by year 2023 – only eight years away. According to the South Coast AQMD, air pollutant emissions must
be reduced by an additional 75% in order to meet the 2023 federal ozone standard.
While our air quality challenges are daunting, a roadmap to achieve these mandated reductions in smog-forming
pollutants exists. The 2016 Air Quality Management Plan (AQMP) is the regional blueprint for achieving the
federal air quality standards for healthful air.
The 2016 AQMP recognizes the critical importance of working with other agencies to develop funding and
incentives that encourage the accelerated transition to cleaner vehicles and mobility strategies. As a means to
“jumpstart” the awareness of, and, most importantly, the implementation of proven air quality improvement
measures as outlined in the 2016 AQMP, the MSRC is offering to partner directly with cities and counties within
the South Coast AQMD on a new, innovative Local Government Partnership Program. This new program
emphasizes an accelerated transition to zero and near-zero vehicles along with essential supporting
infrastructure.
The Local Government Partnership Program represents an evolution of prior MSRC programs such as the Local
Government Match Program. While the Local Government Match Program was successfully implemented for
over 17 years, the new Local Government Partnership Program seeks to improve upon the prior program in the
following ways:
Increases participation of cities and counties within the South Coast District – while both the prior Local
Match and the new Partnership Program are voluntary, the Local Government Partnership Program SETS
ASIDE A PRO-RATA SHARE OF MSRC FUNDING FOR EACH CITY AND COUNTY WITHIN THE SOUTH COAST
AQMD WHO PARTICIPATE IN THE AB 2766 MOTOR VEHICLE REGISTRATION FEE PROGRAM.
Directly supports implementation of the South Coast District’s 2016 AQMP by FOCUSING MSRC
INVESTMENTS ON AQMP MEASURES.
Educates local government leadership on our air quality challenges and the regional blueprint for
achieving healthful air for all residents.
Leverages other sources of available funding
This document explains - step by step – how to partner with the MSRC and secure funding to implement clean
air projects in your jurisdiction. It is designed to place a minimum administrative burden on local government
staff while having the necessary safeguards built in to ensure integrity of the AB 2766 motor vehicle registration
fee programs. Each city and county that chooses to accept the MSRC’s partnership offer will be directly
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
2
supporting the South Coast District’s AQMP measures and will contribute a direct and tangible air pollution
reduction benefit to our region.
II PARTNERSHP OPPORTUNITY
The purpose of this Program Opportunity Notice and Invitation to Negotiate is to partner with cities and counties
that already participate in the AB 2766 Subvention Fund Program and to offer MSRC Clean Transportation
Funding, also known as AB 2766 Discretionary Funding, as a means to leverage both funds to implement 2016
AQMP measures.
This Local Government Partnership Program is unique in that it is a not a competitive procurement – the MSRC
has already set aside a pro-rata funding amount for each city and county to participate. This funding allocation
is based upon the amount of AB 2766 Subvention Funds each jurisdiction receives, subject to an adjustment
factor explained below. Note that AB 2766 Subvention Funds are distributed on a population basis as opposed
to the number of vehicle registrations within a given jurisdiction.
The 2016 South Coast AQMP places a strong emphasis on accelerating the transition to zero and near-zero motor
vehicles. For that reason, this funding opportunity from the MSRC has a focus on zero and near-zero emission
vehicles and their supporting infrastructure. However, the MSRC recognizes that smaller jurisdictions that
receive a relatively smaller AB 2766 funding allocation may not be positioned to pursue a zero emission fleet
transition at this time. For this reason, the MSRC affords smaller jurisdictions greater flexibility to pursue air
quality improvement strategies in addition to zero and near-zero emission vehicles and infrastructure. This is
explained is subsequent sections of the Program Opportunity Notice.
In addition to the direct air quality benefits that will be achieved through participation in the MSRC Local
Government Partnership Program, the MSRC also wants to use this opportunity as a means to educate local
governments on the MSRC’s mission, the SCAQMD’s 2016 AQMP and its air quality improvement measures, and
to increase awareness of other sources of incentive funding available to leverage AB 2766 funds and local
jurisdictions’ general funds to further and more rapidly implement the SCAQMD’s clean air roadmap. Thus, a
key element of the Local Government Partnership Program is the Education component. Working together, the
MSRC and local governments can leverage local, state, and federal funding opportunities to more broadly and
more rapidly realize the goals of the 2016 AQMP on a broad, regional basis.
A. How the MSRC Funding is Allocated
MSRC Funding available under the Local Government Partnership Program is allocated to cities and counties on
a population basis, subject to the following modifications:
Cities and Counties that receive an annual allocation of AB 2766 Subvention Funds less than $50,000 are
eligible to receive an MSRC Partnership match of $50,000. Thus, the MSRC increases the amount of
funding for small jurisdictions to ensure sufficient funds are available to implement a meaningful air
pollution reduction project(s);
Larger jurisdictions that receive a population-based AB 2766 Subvention Fund allocation greater than or
equal to $50,000 are eligible to receive a “dollar for dollar” MSRC funding allocation;
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
3
The maximum amount of funding any single city or county will receive from the MSRC is $3,000,000;
thus, the MSRC Partnership match is capped at $3M.
B. Eligible Project Categories
The following are the eligible project types for which an MSRC Funding contribution can be sought by
participating cities and counties. Note that there are two categories of eligible projects – those for cities and
counties that are eligible to receive MSRC funding at the $50,000 level, and those cities and counties with larger
populations that are eligible to receive a greater pro-rata funding share.
1. Cities and Counties Eligible for an MSRC Funding Contribution Greater than $50,000: Cities and counties
with larger populations are required to propose projects related to the purchase and/or support of zero
and near-zero emission vehicles. The following are eligible project categories:
Light-duty Zero Emission Vehicle Purchases or Leases – This supports cities’ and counties’
acquisition of zero emission light duty fleet vehicles, including battery-electric and fuel cell vehicles.
MSRC funding can be used to fund up to a maximum of 50% of a qualifying vehicle’s net1 purchase
price, or up to $10,000 per vehicle, whichever is less. For the purpose of this eligible project
category, “light-duty” is defined as having a gross vehicle weight rating (GVWR) of 8,500 pounds or
less.
Medium & Heavy-Duty Zero Emission Vehicle Purchases – This supports cities and counties in
acquiring medium and heavy-duty fleet vehicles, including utility vehicles, transit-style electric
buses, etc. MSRC funding can be used to fund up to a maximum of 50% of a qualifying vehicle’s net
purchase price, or up to $100,000 per vehicle, whichever is less. For the purpose of this eligible
project category, vehicles must have a GVWR of 8,501 pounds or greater.
Near-Zero Emission Heavy-Duty Alternative Fuel Vehicle Purchases & Repowers - This supports
cities and counties in acquiring heavy-duty fleet vehicles equipped with an engine certified by the
California Air Resources Board to the Optional NOx standard of 0.02 g/bhp-hr. MSRC funding can
be used to fund up to a maximum of 50% of a qualifying vehicle’s net purchase price, or up to
$25,000 per vehicle, whichever is less. For the purpose of this eligible project category, vehicles
must have a GVWR of 14,001 pounds or greater.
Electric Vehicle Charging Infrastructure (EVSE) Installation – including the costs to purchase and
install EVSE to support increasing numbers of electric and plug-in hybrid vehicles. For the purpose
of this eligible category, the MSRC will contribute:
- Up to 50% of the total EVSE cost for private access EVSE, which is for the dedicated use of the
proposing entities(s), and;
- Up to 75% of the cost of publicly accessible EVSE.
Alternative Fuel Refueling Infrastructure New Construction or Expansion - including the costs to
purchase and construct natural gas or hydrogen refueling infrastructure, including expansion of
1 Purchase price after any manufacturer, federal, and State rebates and incentives
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
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existing natural gas or hydrogen refueling infrastructure, to support low-emission and near-zero
natural gas vehicles and zero emission fuel cell vehicles. For the purpose of this eligible category,
the MSRC will contribute:
- Up to 25% of the total cost for private access refueling infrastructure, up to a maximum MSRC
contribution of $350,000 per station, and;
- Up to 50% of the cost of publicly accessible refueling infrastructure, up to a maximum MSRC
contribution of $500,000 per station.
2. Cities & Counties Eligible for a Maximum MSRC Funding Contribution of $50,000 : Cities and counties
with smaller populations as described in Section A may propose to implement any of the zero and near-
zero vehicle and infrastructure eligible projects discussed under subsection 1., above. In addition,
smaller jurisdictions are also entitled to request MSRC funds for the following additional eligible project
categories:
Traffic Signal Coordination and Synchronization Projects – including arterial corridor traffic signal
coordination, multi-jurisdictional traffic signal coordination, adaptive onramp metering, and
expansion and limited upgrades to existing traffic management/operations centers.
Bicycle Active Transportation Projects – including the following bicycle projects: a) Class I, II, and IV
bicycle facility installations; b) Bike share programs; c) Bicycle detection system installations at
intersections; d) Bike stations, including bicycle lockers and racks; and e) Bicycle Campus projects.
First Mile/Last Mile Strategies – This category is limited to transportation strategies that provide
transportation connectivity options to increase utilization of public transportation for the benefit of
the general public. Note that this category is not intended to support employee rideshare programs.
When implementing a project(s) from this subsection, jurisdictions are required to provide total project
co-funding of at least 50%.
C. Match Funding Requirements – Project Contributions from Participating Cities & Counties
As noted above, the MSRC will contribute a portion of an eligible project’s total cost – the balance of a project’s
cost must be borne by the participating city or county. It is the express desire of the MSRC that participating
cities and counties use – to the maximum extent possible – their AB 2766 Subvention Funds as a match to MSRC
funds. However, there is no restriction on the source of match funding brought to a project by a participating
city or county.
Also, the MSRC encourages participating cities and counties to seek additional sources of incentive funding to
augment project implementation. Multiple incentive programs are available at the local, state, and federal level
to support the acquisition of zero and near-zero emission vehicles. The goal is to leverage additional funding
sources to accelerate implementation of AQMP measures. A listing of relevant additional funding sources can
be found on the MSRC’s website at www.cleantransportationfunding.org.
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
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III LOCAL GOVERNMENT PARTNERSHIP/AQMP JUMPSTART PROGRAM - REQUIREMENTS &
CONDITIONS
The MSRC’s Local Government Partnership Program has been designed to reduce administrative burdens on city
and county staff while ensuring conformance to all applicable SCAQMD regulations and MSRC policies. The
following requirements and conditions apply to each city and county that chooses to participate in the AQMP
Jumpstart Program:
1. Earliest Date for an MSRC Co-funded Project to Commence – The release date of this Invitation to
Negotiate, September 1, 2017, is the earliest date work on a project can commence and be potentially
eligible for MSRC funding. This only applies to project implementation costs for which MSRC funding is
sought – previous coordination planning or other project components conducted using other funding sources
are not subject to this requirement.
Please note that any expenditure made in anticipation of an award of MSRC funding prior to contract
execution is solely at the applicant’s risk. If no contract is executed, neither the MSRC nor SCAQMD is liable
for payment of any funds expended in anticipation of a contract. Please note that in the event a contract is
executed, reimbursement for any costs incurred by the proposer in anticipation of the contract is at the
discretion of the MSRC and SCAQMD.
2. Eligibility Requirements – Cities and counties that have opted in to the AB 2766 Subvention Fund motor
vehicle registration fee program are eligible to participate in the MSRC’s Local Government Partnership
Program. The South Coast AQMD has predetermined the eligibility status of each city and county within the
South Coast region. The SCAQMD is the responsible public agency for the disbursement of AB 2766
Subvention Fund revenues.
3. Partnering with Other Jurisdictions - Teaming by cities and/or counties, and the pooling of MSRC Local
Government Partnership funds is allowable as a means to implement joint projects of mutual benefit to the
participating jurisdictions. Please note that a lead team member must be designated for the purpose of
application submittal and contracting. If desired, multiple cities and/or counties may form a Joint Powers
Authority (JPA) for the purpose of application submittal and contracting. Please note that all members of
the JPA must meet the eligibility requirements of the preceding paragraphs. A letter designating the lead
agency and authorizing such agency to act on behalf of a jurisdiction’s interests must be submitted from
each participating city and/or county as an element of the project application.
4. Project Completion Deadlines – All projects should be designed such that they can be fully implemented
within 60 months of contract execution.
5. Reporting Requirements – The reporting requirements established for the Program are intended to ensure
adequate monitoring of the use of public funds, while avoiding the imposition of excessive reporting burdens
on the funding recipients. Individual reporting requirements will be a function of the type of project
proposed; however, reporting typically includes quarterly progress reports as well as a concise Final Report.
6. Audit Requirements – In accordance with state law, all projects funded with MSRC Clean Transportation
Funding™ are subject to audit. It is highly recommended that applicants employ standard government
accounting practices when administering their MSRC co-funded project.
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
6
7. Additional Requirements & Conditions on MSRC Local Government Partnership Program Funding
Projects funded under the MSRC Local Government Partnership Program are not eligible to receive
additional MSRC funds under any other current or future MSRC Work Program solicitation;
Projects awarded MSRC funding under a previous Work Program are not eligible to receive additional
MSRC funding under this Program;
MSRC funding over and above the original contract amount will not be available for any reason, including
project cost overruns. Participating cities, counties, and JPAs must use funding sources other than MSRC
funds to cover foreseen or unforeseen project cost increases;
Project management costs necessary to implement demonstration projects are allowable; however, the
MSRC reserves the right to reduce or delete project management costs that appear excessive;
MSRC funds will be distributed on a reimbursement basis upon completion of the approved project
milestone and submittal of all required reports and invoices;
Certificate of Insurance or Letter of Self Insurance - All cities, counties, and JPAs that accept an MSRC
funding award must provide a Certificate of Insurance or Letter of Self Insurance within 45 days of
notification of a funding award.
IV HOW TO PARTICIPATE – STEP BY STEP INSTRUCTIONS
In order to participate in the MSRC Local Government Partnership Program, jurisdictions must complete the
following Program Application steps:
1. Participate in the MSRC Hosted Applicant Workshop/Webcast – this webcast will explain in more detail
the requirements to participate in the MSRC’s Local Government Partnership/AQMD Jumpstart
Program. Note that participation in the webcast is voluntary; however, participation is encouraged.
The webinar will take place on Tuesday, October 3 at 10:00 am. Access information will be posted on
the MSRC website prior to the meeting. Alternatively, prospective participants may attend in person
in Conference Room GB at the SCAQMD headquarters at 21865 Copley Drive, Diamond Bar, California.
2. Download the MSRC-provided PowerPoint Presentation from the MSRC Website at
www.Cleantransportationfunding.org. This brief presentation must be presented to each participating
City Council or Board of County Supervisors to be eligible to receive MSRC funding.
3. Obtain a Resolution or Minute Action Documentation - All applications submitted under the Local
Government Partnership Program must include a copy of an approved Resolution or Minute Action from
the City Council or County Board of Supervisors of the lead agency that:
a) Acknowledges receipt of the MSRC-supplied presentation from city or county staff;
b) Authorizes the proposed project; and
c) Allocates the necessary matching funds.
4. Prepare a Project Implementation Plan - This application element outlines the specific projects or
programs for which MSRC funding is sought, subject to the eligible project categories outlined in Section
MSRC Clean Transportation Funding™
Local Government Partnership/AQMP Jumpstart Program
7
II.B, above. The information provided will be the primary source material for the development of a sole-
source contract Statement of Work.
5. Proposed Budget – This application element delineates how the participating city or county proposes to
invest their allocation of MSRC Clean Transportation Funding™ in support of eligible AQMP measures.
It is preferred that cities and counties provide cost information at the “per project” level. Note that the
goal of the MSRC is to significantly leverage Clean Transportation Funding™; thus, participating cities
and counties are encouraged to maximize the use of other funding sources to expand project scope and
accelerate implementation of South Coast AQMP measures.
6. Implementation Schedule – This final application element requests the submittal of a schedule depicting
key milestones, anticipated project completion dates, etc. The goal of the MSRC is to have all projects
completed within 60 months of contract execution.
V APPLICATION SUBMITTAL
Applications to participate in the MSRC’s Local Government Partnership Program can be submitted by a city,
county, or eligible JPA between the dates of September 1, 2017 and March 2, 2018. As this is a sole source
solicitation, the MSRC reserves the right to modify the proposal acceptance period at their discretion, including
granting additional proposal preparation time without penalty.
Applications must be submitted electronically in PDF format using the MSRC Website. We believe this benefits
the applicant, the MSRC staff, and the environment. A tutorial has been developed to walk applicants step by
step through the electronic application submittal process. This tutorial is available on the MSRC Website at
www.cleantransportationfunding.org. Look for the tutorial on the “Proposal Process – Upload Proposal” page.
VI PARTICIPATION APPLICATION REVIEW, ACCEPTANCE, & CONTRACTING
A Subcommittee of the MSRC Technical Advisory Committee (MSRC-TAC) will evaluate each application received
for conformance to Program requirements. The Subcommittee will make recommendations to the full MSRC-
TAC, who will in turn advise the MSRC. Upon approval by the MSRC, a sole-source contract will be negotiated
between the SCAQMD on behalf of the MSRC and each participating city, county, and JPA. Applications will be
evaluated as received.
If you have any questions regarding this funding opportunity or this Program Opportunity Notice and Invitation
to Negotiate, please contact one of the MSRC staff members listed below:
Cynthia Ravenstein
Cravenstein@aqmd.gov
(909) 396-3269
Ray Gorski
rgorski@aqmd.gov
(909) 396-2479
LOCAL GOVERNMENT PARTNERSHIP PROGRAM
A Funding Opportunity to Improve Air Quality
in Your Community
Mobile Source Air Pollution Reduction Review Committee,
aka “The MSRC”
§The MSRC was Established by the California Legislature in
1990
§Sole Mission is to Invest Funds to Reduce Air Pollution
Generated by Mobile Sources (i.e., cars, trucks, buses, etc.)
ð Funds Generated by Surcharge on Motor Vehicle Registrations
§The MSRC Works Closely with the South Coast Air Quality
Management District; However, the MSRC is NOT a
Regulatory Agency
ð The MSRC Invests in Clean Air Projects that Support SCAQMD
Objectives & Priorities
SIGNIFICANT AIR QUALITY CHALLENGES IN
OUR REGION…
§ACCORDING TO THE SOUTH COAST AQMD…
–South Coast Region is EXTREME NON-ATTAINMENT for OZONE
–Ozone Causes RESPIRTORY AILMENTS and is a Primary
Component of SMOG
MANDATORY AIR POLLUTION REDUCTIONS
ARE NEEDED NOW…
§NOx is a Precursor to Ozone (SMOG) Formation…
§From Today’s Levels –NOx Emissions Need to be Reduced 45%
by 2023 –That’s Only a Few Years Away…
HOW DO WE REDUCE NOx EMISSIONS BY 45%?
§The AQMP is the Roadmap for How to Meet Our Mandated
Clean Air Obligations
By Implementing the
Clean Air Measures
Outlined in the South Coast
AQMD’s 2016 Air Quality
Management Plan
THE MSRC IS PARTNERING WITH THE SOUTH COAST
AQMD AND WANTS TO PARTNER WITH YOU…
…To Implement High Priority AQMP Strategies
ü AQMP includes Traditional Regulatory Measures & Incentive-based
Strategies
ü Incentive-Based Programs will Accelerate the Introduction of Key AQMP
Te chnologies including Zero & Near-Zero Emission Vehicles
The MSRC Has Reserved Incentive Funding for Yo ur
Jurisdiction under the Local Government Partnership
Program
This is a great opportunity to receive funding to
implement projects your jurisdiction needs to be
part of our clean air future
Participation is 100% voluntary
Funding is already reserved for your jurisdiction
Please ask your staff to work with the MSRC to
develop projects that jumpstart implementation of
the AQMP & help improve air quality for all
residents
1
Vernice Hankins
From:kelly@drivecleansantamonica.com
Sent:Monday, February 26, 2018 3:50 PM
To:Ted Winterer; Kevin McKeown Fwd; Council Mailbox
Cc:Rick Cole; Clerk Mailbox
Subject:Tuesday Council item 11-A Reject or postpone
Mayor and Councilmembers,
Drive Clean Santa Monica is requesting that you either postpone or deny the EV charger item on
the February 27 agenda which is Resolution 11-A.
Drive Clean Santa Monica was not made aware of any plans by Staff to make any modifications to the
previously approved vote of last July regarding going forward with a bid from Charge Point or any of the
other plans vaguely mentioned in the report.
Representatives of Drive Clean Santa Monica have been complaining for over almost 5 years that the
outreach and communications with experts in our group was almost non-existant.
We had hoped that with the adoption of the EV plan last November 14th that we had forged a new
partnership with the City Manager and City Staff and a spirit of cooperation and working together to
achieve our common goals.
Sadly, this has not yet taken place.
We only first heard about the addition of 45 chargers, which is still very unclear in the Staff Report, at the
last meeting of the Task Force on the Environment. Does the 45 include the chargers proposed for use by
the City fleet vehicles at the Civic Structure or are they a new set of chargers located in the City? We don't
know.
When asked where these new 45 chargers were going to be placed, Staff responded by saying "Various
locations." Either staff did not know the locations or they did not want us to know. When asked for more
information, we were told, "Some on Wilshire."
The report in front of the Council mentions that the goal is not to replace current working chargers with
new chargers, but later states that some current working chargers will be replaced with this vote. This is
not consistent with Council policy. Some of the chargers being replaced are virtually brand new.
On January 29th, I sent an e-mail to the City Manager requesting a 15 minute face to face meeting or a
phone call to discuss this issue and raise our concerns and seek clarification.
That request went unanswered.
We continue to hope that Staff could embrace the spirit of collaboration which the City Council was
endorsing between the experts of Drive Clean Santa Monica, the Council and Staff.
In the absence of this taking place so far, and with so many unanswered questions about what is in front
of the City Council, we ask that the Council postpone to item until we have a real understanding of what is
being proposed so we can provide thoughtful and helpful input.
If that is not an option, our second request would be that the Council reject the resolution.
Thank you for your time,
2
Kelly Richard Olsen
Chair, Drive Clean Santa Monica
Santa Monica City Councilman, ret.
310-883-4705
EV Charging Station Procurement
CITY COUNCIL PRESENTAT ION
MARCH 6, 2018
Overview
•Add 45 ChargePoint stations (44 public; 1 fleet),
resulting in 81 ports (79 public; 2 fleet)
•New total of 168 public ports and 47 fleet charging
ports
•Supports goal to achieve 300 charging ports by 2020
Existing Ports
Public 89
Fleet 14
New Ports To tal
Public 79 168
Fleet 33*47
*includes 31 ports purchased under the original contract
Proposed Sites
Single-
Po rt
Stations
Dual-
Po rt
Stations
To tal
Po rts
Annenberg 1 2
Main Branch Library 6 12
Montana Branch Library 1 1
Ocean Park Branch Library 1 1
Fairview Branch Library 1 1
Memorial Park -Curbside 5 10
Marine Park 1 2
Virginia Ave Park 1 1
Various –Ocean Park neighborhood 8 16
Various –Wilmont neighborhood 4 13 30
Santa Monica Pier 1 1
Civic Solar Port 1 2
Water Resources Division (Fleet)1 2
To tal New Charging Po rts 9 36 81
To tal New Charging Stations 45
Stations Purchased To tal
Original Contract 16 (fleet)$173,125
First Modification +
10% Contingency
45 (44 public; 1 fleet)$493,247
To tal not to exceed 44 public; 17 fleet $666,372
Item Te rm
Capital Costs Station Equipment One-time cost
Operating Costs Networking Service (Software)5 yrs
Operating Costs Maintenance & Warranty 5 yrs
What’s included?
Contract Totals
Funding Source Appropriation
Energy Efficiency Rebate Funds $414,544
CIP $78,703
To tal City Funds $493,247
External Funding
MSRC Clean Tr ansportation
Program
$121,500
Net City Funds Expended $371,747
End of staff presentation.
LOCAL GOVERNMENT PARTNERSHIP PROGRAM
A Funding Opportunity to Improve Air Quality
in Your Community
Mobile Source Air Pollution Reduction Review Committee,
aka “The MSRC”
§The MSRC was Established by the California Legislature in
1990
§Sole Mission is to Invest Funds to Reduce Air Pollution
Generated by Mobile Sources (i.e., cars, trucks, buses, etc.)
ð Funds Generated by Surcharge on Motor Vehicle Registrations
§The MSRC Works Closely with the South Coast Air Quality
Management District; However, the MSRC is NOT a
Regulatory Agency
ð The MSRC Invests in Clean Air Projects that Support SCAQMD
Objectives & Priorities
SIGNIFICANT AIR QUALITY CHALLENGES IN
OUR REGION…
§ACCORDING TO THE SOUTH COAST AQMD…
–South Coast Region is EXTREME NON-ATTAINMENT for OZONE
–Ozone Causes RESPIRTORY AILMENTS and is a Primary
Component of SMOG
MANDATORY AIR POLLUTION REDUCTIONS
ARE NEEDED NOW…
§NOx is a Precursor to Ozone (SMOG) Formation…
§From Today’s Levels –NOx Emissions Need to be Reduced 45%
by 2023 –That’s Only a Few Years Away…
HOW DO WE REDUCE NOx EMISSIONS BY 45%?
§The AQMP is the Roadmap for How to Meet Our Mandated
Clean Air Obligations
By Implementing the
Clean Air Measures
Outlined in the South Coast
AQMD’s 2016 Air Quality
Management Plan
THE MSRC IS PARTNERING WITH THE SOUTH COAST
AQMD AND WANTS TO PARTNER WITH YOU…
…To Implement High Priority AQMP Strategies
ü AQMP includes Traditional Regulatory Measures & Incentive-
based Strategies
ü Incentive-Based Programs will Accelerate the Introduction of Key
AQMP Te chnologies including Zero & Near-Zero Emission
Ve hicles
The MSRC Has Reserved Incentive Funding for Yo ur
Jurisdiction under the Local Government Partnership
Program ($121,500 for Santa Monica)
This is a great opportunity to receive funding to
implement projects your jurisdiction needs to be
part of our clean air future
Participation is 100% voluntary
Funding is already reserved for your jurisdiction
Please ask your staff to work with the MSRC to
develop projects that jumpstart implementation of
the AQMP & help improve air quality for all
residents
Recommended Action:
•Approve the first modification with ChargePoint for the
purchase and operation of 45 electric vehicle charging
stations.
•Adopt resolution authorizing the application for MSRC
Clean Transportation incentive funding.
End of presentation.
Ocean Park Curbside Pilot Project
Scope:
Integrate curbside charging
infrastructure into design &
construction for streetlight
modernization
8 locations with dual-port
stations proposed along
streetlight circuits
Current Status:
In design, construction bid
not yet released
Wilmont Curbside Pilot Project
Scope:
New electricity service for
curbside charging stations
in residential
neighborhoods
6-8 sites with 2-4 ports per
site
Includes additional single-
port at Montana/11th
Current Status:
Ve tting locations based on
available electrical
infrastructure
REFERENCE:
Modified Agreement
No. 10507
(CCS)