SR 02-27-2018 3C
City Council
Report
City Council Meeting: February 27, 2018
Agenda Item: 3.C
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Water Resources
Subject: Olympic Well Field Groundwater Management Contract Amendment
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a second modification to agreement #9916 in the amount of $1,573,000
(including a 10% contingency) and extend the term for an additional three years to June
30, 2021, with ICF International, a Virginia-based company, to continue the regulatory
mandated groundwater monitoring and studies related to the remediation of
groundwater contamination in the Olympic Well Field and for adaptive management of
the City’s groundwater resources to help achieve the City’s water self-sufficiency goals.
This will result in a seven-year amended agreement with a new total amount not to
exceed $4,378,636, with future year funding contingent on Council budget approval.
Executive Summary
ICF International is the City’s environmental consultant responsible for implementing the
Olympic Well Field Groundwater Management Program to monitor and remediate
groundwater contaminated with volatile organic compounds (VOCs) by third-party
manufacturing facilities. The City’s current four-year agreement expires on June 30,
2018. The Los Angeles Regional Water Quality Control Board (LARWQCB) mandates
the City continue to monitor Olympic Well Field groundwater quality to ensure Santa
Monica’s wells successfully capture and filter out these VOCs until they are reduced to
safe levels. Further, because the Olympic Well Field is a significant source of drinking
water for the City, this resource is necessary to help achieve the City’s water self-
sufficiency goals. Staff therefore recommends a second modification to Agreement
#9916 with ICF International to extend the term by three years to June 30, 2021 in the
amount of $1,573,000 (including a 10% contingency). This will result in a seven-year
amended agreement not to exceed $4,378,636.
Background
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The Olympic Well Field is the City’s second largest source of groundwater supply.
Historically, the Olympic Well Field was adversely impacted by volatile organic
compounds (VOCs) from several former manufacturing facilities in the immediate area.
The City pumps groundwater for treatment and public consumption from two
groundwater wells located in the Olympic Well Field. The City entered into Settlement
and Release Agreements with Boeing and Gillette that formerly conducted business in
the Olympic Well Field area.
Conditions set forth by the LARWQCB require the City to demonstrate that dissolved-
phase VOC plumes in the Olympic Well Field are captured by the pumping of the City’s
production wells. To document this condition, the City subsequently developed the
Olympic Well Field Management Plan in June 2012 to guide its efforts to monitor water
quality, model VOC concentrations in the groundwater, and demonstrate plume capture.
On June 10, 2014, Council approved award of a competitively bid agreement with ICF
for a term of up to four years not to exceed $2,220,900 to implement the Olympic Well
Field Management Plan (Attachment A). To support the implementation of the Olympic
Well Field Management Plan, on March 22, 2016 the City Council authorized a first
modification to the PSA not to exceed $584,736 for additional groundwater program
activities including the installation and development of additional groundwater
monitoring wells and the redevelopment of existing wells (Attachment B).
Discussion
This proposed second modification would extend the agreement, set to expire on June
30, 2018, by three years until June 30, 2021 for the continuance of groundwater
program activities required by the LARWQCB, and several tasks necessary to support
the City’s goal of water self-sufficiency (Attachment C).
ICF has been the City’s primary environmental consultant and liaison with the
LARWQCB in the Olympic Subbasin since 2014. As such, they have specialized
expertise and experience with the site geology and hydrogeologic flow modeling of the
Olympic Well Field aquifers, upon which the City depends for a significant portion of its
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local water supply. They are also especially knowledgeable with the terms and
requirements of the Olympic Subbasin remediation agreement between the City and the
LARWQCB. Their original contract was to perform quarterly groundwater monitoring for
the City Yards property that had underground storage tanks. Their scope of work was
subsequently expanded via a modification in 2016 to include, among other things,
installation of three additional groundwater monitoring wells per the request of the
LARWQCB, installation of dedicated sampling pumps in the City’s monitoring well
network, groundwater monitoring and reporting, numerical groundwater flow modeling to
document Olympic Well Field VOC plume capture, and as-needed technical support.
The scope of work for this proposed amendment includes the following tasks designed
to support the Olympic Well Field Management Plan, document aquifer contamination
cleanup, and achieve the City’s water self-sufficiency goals as they pertain to the
Olympic Subbasin.
Task 1 - Groundwater Monitoring
Continue the quarterly groundwater quality monitoring and reporting as described in the
Olympic Well Field Management Plan. The monitoring is required by the LARWQCB
and includes the 22 monitoring wells currently in the network. This data is vital to the
documentation of aquifer contamination cleanup and restoration.
Task 2 - Supplemental Olympic Subbasin Groundwater Flow and Transport Modeling
Supplemental groundwater flow and transport modeling is necessary to assess potential
impacts the proposed new water supply wells and aquifer recharge may have on the
current configuration of the identified groundwater VOC plume. Documentation of plume
location, size and capture is required by the LARWQCB.
Task 3 - Hydrogeologic Studies to Support Adaptive Management of Groundwater
Resources
As part of the City’s ongoing efforts to attain water self-sufficiency, additional
groundwater transport and associated hydrogeologic studies are necessary to allow for
the adaptive management of the City’s groundwater resources in and around the
Olympic Subbasin. Specific tasks include the time-critical review and assessment of
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natural groundwater recharge in the basin, peer review of the updated sustainable yield
analysis, and liaising with the United States Geological Survey (USGS) on behalf of the
City to incorporate the City’s existing flow model into the USGS regional (basin-wide)
flow model.
Task 4 - As Needed Technical Support
On an as-needed basis, miscellaneous technical support may be required by the City in
support of its identified objectives of remediating the Olympic Well Field and, most
importantly, achieving its water self-sufficiency goals. Potential tasks include, but are
not limited to, preparation of specialized presentations or maps at the request of the
City, analysis of remote sensing data, peer review of third-party plans and reports, and
analysis of exploratory boring geology, geophysical logs, and water quality.
Consultant Selection
Because of ICF’s extensive and specialized knowledge of the Olympic Subbasin
aquifers, its long-standing relationship and credibility with the LARWQCB on behalf of
the City, and the time critical nature of the proposed scope related to assessing the
updated sustainable yield analysis, the proposed second modification offers the best
value to the City. It would be very time-consuming and costly to bring a new contractor
up to speed on the intricacies of the Olympic Well Field hydrogeologic flow model, the
extensive amount of existing groundwater data necessary to successfully implement the
Olympic Well Field Management Plan and help the City achieve water self-sufficiency in
a timely way. Due to time constraints and the fact that ICF has specialized knowledge
and experience of the Olympic Well Field, staff recommends a second modification to
Agreement #9916 with ICF International to extend the term by three years to June 30,
2021 in the amount of $1,573,000 (including a 10% contingency). This will result in a
seven-year amended agreement not to exceed $4,378,636.
Financial Impacts and Budget Actions
The agreement modification to be awarded to ICF International is $1,573,000, for an
amended agreement total not to exceed $4,378,636. Funds are available in the FY
2017-18 Capital Improvement Program budget in the following accounts.
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C019045.589000 Water Mediation Settlement Funds $1,273,000
C259224.589000 Water Funds $300,000
TOTAL $1,573,000
Future year funding is contingent on Council budget approval.
Prepared By: Thomas Watson, Water Resources Protection Programs
Coordinator
Approved
Forwarded to Council
Attachments:
A. Attachment A - June 10, 2014 Staff Report
B. Attachment B - March 22, 2016 Staff Report
C. Oaks Initiative Disclosure Form - ICF Jones & Stokes, Inc.
Pleaseattachadditionalpagesifmorespaceisrequired.
CITY OF SANTA MONICA
OAKS INITIATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS
AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS,
OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as
the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and
information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s
text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection. It
prohibits a public official from receiving, and a person or entity from conferring, specified
personal benefits or campaign advantages from a person or entity after the official votes,
or otherwise takes official action, to award a “public benefit” to that person or entity. The
prohibition applies within and outside of the geographical boundaries of Santa Monica.
All persons or entities applying or receiving public benefits from the City of Santa
Monica shall provide the names of trustees, directors, partners, and officers, and names
of persons with more than a 10% equity, participation or revenue interest. An exception
exists for persons serving in those capacities as volunteers, without compensation, for
organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the
Internal Revenue Code. However, this exception does not apply if the organization is a
political committee or controls political committees. Examples of a “public benefit” include
public contracts to provide goods or services worth more than $25,000 or a land use
approval worth more than $25,000 over a 12-month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, the City
compiles and maintains certain information. That information includes the name of any
person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an
entity, rather than an individual person, the information includes the name of every person
who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent
interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks
Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This
information must be updated and supplied every 12 months.
Pleaseattachadditionalpagesifmorespaceisrequired.
CITY OF SANTA MONICA
OAKS INITIATIVE DISCLOSURE FORM
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles
and maintains certain information. That information includes the name of any person or persons
who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an
individual person, the information includes the name of every person who is: (a) trustee, (b)
director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity.
Public benefits include:
1. Personal services contracts in excess of $25,000 over any 12-month period;
2. Sale of material, equipment or supplies to the City in excess of $25,000 over a 12-month
period;
3. Purchase, sale or lease of real property to or from the City in excess of $25,000 over a 12-
month period;
4. Non-competitive franchise awards with gross revenue of $50,000 or more in any 12-month
period;
5. Land use variance, special use permit, or other exception to an established land use plan,
where the decision has a value in excess of $25,000;
6. Tax “abatement, exception, or benefit” of a value in excess of $5,000 in any 12-month
period; or
7. Payment of “cash or specie” of a net value to the recipient of $10,000 in any 12-month
period.
Name(s) of persons or entities receiving public benefit:
Name(s) of trustees, directors, partners, and officers:
Name(s) of persons with more than a 10% equity, participation, or revenue interest:
Prepared by: ____________________________Title: __________________________
Signature: ______________________________________ Date: ________________
Email: ____________________________________ Phone: ____________________
ICF Jones & Stokes, Inc.
John Wasson, President; James Morgan, CFO; Sergio Ostria, Executive VP; James
Lawler, Executive VP; Bruno Fernandes, SVP, Treasurer; James Daniel, SVP, General
Counsel; Byron Hennessey, VP; Matt Selander, Assistant Secretary; Robert Toth, SVP,
Contracts & Administration; David Freytag, SVP; Cyrstal Jones, AssIstant Secretary;
Rosemarie Jones, Assistant Secretary; Phil Eck, Corporate Controller
None
Jodi Young Manager, Contracts
Jodi Young Digitally signed by Jodi Young
Date: 2018.01.23 10:38:52 -08'00'01/23/2018
jyoung@icf.com 707-992-0768