SR 02-13-2018 3H
City Council
Report
City Council Meeting: February 13, 2018
Agenda Item: 3.H
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Construction Change Order for the Santa Monica Swim Center Locker Room
Tile Replacement Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to
construction contract #4418 in the amount of $50,000 with STB Stone, Inc., a
California-based company, for additional construction services for the Santa
Monica Swim Center Locker Room Tile Replacement Project. This will result in
an amended contract with a new total amount not to exceed $207,300.
2. Authorize the City Manager to negotiate and execute a first modification to
agreement #10531 (CCS) in the amount of $107,845 with Plumbing by Todd R.
Marsh, Inc., a California-based company, for additional plumbing contractor
services for the Santa Monica Swim Center Locker Room Tile Replacement
Project. This will result in an amended contract with an amount not to exceed
$307,845 for one year, with two additional two-year renewal options in the
amount of $840,808 including an increase of 2% each year, for a total amount
not to exceed $1,148,653, over a five-year period, with future year funding
contingent on Council budget approval.
Executive Summary
On December 20, 2017, STB Stone, Inc. began demolition of the existing tile and
associated drywall substrate in the locker rooms at the Santa Monica Swim Center as
part of the Santa Monica Swim Center Locker Room Tile Replacement Project. During
construction, the contractor discovered extensive corrosion and deterioration of the
existing metal stud framing throughout both the male and female locker rooms. The
damage was so severe that the existing metal stud framing members were no longer
attached to the floor. Moreover, during the demolition of the wall that separates the
men’s and women’s locker rooms the contractor discovered that the plumbing drains,
vent systems and water lines were compromised. Repair of these severe structural and
plumbing issues were not part of the original scope of the Santa Monica Swim Center
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Locker Room Tile Replacement Project; however, it was critical that it be completed
immediately. Due to the urgent nature of the repairs and to avoid extensive delays to
the public programming that occurs at the Swim Center or to use by Santa Monica
College, staff directed the contractor to proceed with the urgent repairs and is now
seeking formal Council approval. Staff requests Council authorization to execute first
modifications to: construction contract #4418 in the amount of $50,000 with STB Stone,
Inc. to repair the locker room framing and first modification to agreement #10531 in the
amount of $107,845 with Plumbing by Todd Marsh to repair the locker room plumbing.
The City anticipates reopening the Swim Center to the public and resuming regularly
scheduled programming in February 2018.
Background
On December 14, 2017, the City Manager executed construction contract no. 4418 with
STB Stone, Inc. in an amount not to exceed $157,300 (includes 10% contingency and
$5,800 allowance for unforeseen conditions) for the Santa Monica Swim Center Locker
Room Tile Replacement Project. The contracted scope of services is for construction
services for the removal and replacement of the existing tile and drywall substrate in the
locker rooms at the Santa Monica Swim Center located on the campus of Santa Monica
College. This project is being completed as part of the annual facility renewal that
occurs during the closure of the Swim Center at the end of each year. The project was
bid formally, but because the selected best bidder was below the Council threshold of
$175,000, Council approval was not required to initiate the project. As the unforeseen
structural issues are so extensive, the cost of repairs will result in a modified contract
amount which will require Council approval.
On September 12, 2017, (Attachment C), Council authorized the City Manager to
execute an agreement with Plumbing by Todd R. Marsh, Inc., for citywide plumbing
contractor services, in an amount not to exceed $200,000 for the first year and a total
contract amount not to exceed $1,040,808 over a five-year period. Due to unforeseen
plumbing repair costs, a first modification to the first-year contract amount is also
needed.
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Discussion
In December 2017, STB Stone, Inc. began demolition of the existing tile and associated
drywall substrate in the locker rooms at the Santa Monica Swim Center. It became
evident that the condition of the existing metal stud framing and plumbing would not be
able to accommodate the reinstallation of new drywall and tile due to extensive rust,
corrosion, and deterioration that was uncovered.
The Santa Monica Swim Center Tile Replacement Project was originally planned to be
completed in 30 calendar days, in order to not produce adverse impacts or extensive
delays to the public programming that occurs at the Swim Center or to facility use by
Santa Monica College. City staff determined that immediate repairs to the framing and
plumbing were required to complete all construction work in a timely manner. Staff
directed the contractor to proceed with the urgent repairs and is now seeking formal
Council approval.
Staff recommends:
A first modification to construction contract #4418 in the amount of $50,000 with
STB Stone Inc. to add framing repair to the original scope of work at the Santa
Monica Swim Center, which will extend the structural life of the locker rooms for
up to 15 years. This will result in an amended construction contract total amount
not to exceed $207,300.
A first modification to agreement #10531 (CCS) in the amount of $107,845 with
Plumbing by Todd R. Marsh, Inc. for the plumbing repairs of drains, vent
systems and water lines at the Santa Monica Swim Center locker rooms. This
will result in an amended agreement total amount not to exceed $1,148,653.
Vendor Selection
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On October 11, 2017, the City published Notices Inviting Bids to furnish construction
services for a tile replacement project at the Santa Monica Swim Center in accordance
with City specifications. The bid was posted on the City’s on-line bidding site, and
notices were advertised in the Santa Monica Daily Press in accordance with City
Charter and Municipal Code Section 2.24071(a) provisions. Twenty-three vendors
downloaded the bid. Two bids were received and publicly opened on October 30, 2017.
Vendor Bid Amount
STB Stone, Inc. $137,200
P & P Develop, Inc. $177,956
Bids were evaluated based on criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
The bid submitted by STB Stone, Inc. demonstrated an understanding of the approach,
tasks, and methodology necessary to complete the required services. Based on these
criteria, STB Stone, Inc., the lowest bidder, was recommended as the best bidder.
On May 9, 2017, the City published Notices Inviting Bids for citywide plumbing
contractor services that included multi-year renewal options in accordance with City
specifications. The bid was posted on the City's on-line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code Section 2.24.100(a). A total of 20 vendors downloaded the bid. Four
bids were received and publicly opened on May 25, 2017, per Attachment D. Bids were
evaluated based on the criteria in SMMC 2.24.072, including price, previous experience,
ability to deliver, quality of product, and compliance with City specifications. Todd R.
Marsh Inc. was not the lowest bidder when considering the hourly labor rates, but
offered competitive pricing, the fastest guaranteed response time and the second lowest
pricing for renewal options. Moreover, Todd R. Marsh, Inc. has provided the City with
responsive and satisfactory service. Amgreen Solutions offered the lowest hourly labor
rate, but its pricing is significantly lower than the established Prevailing Wage rates
required by state law, demonstrating non-compliance and thus its bid was inadmissible.
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Construction Schedule
Staff originally anticipated construction at the Santa Monica Swim Center to be
completed in early February 2018. However due to the unforeseen structural issues,
staff now anticipates construction to be completed in late February 2018.
Financial Impacts & Budget Actions
The first modification to be awarded to STB Stone, Inc. is $50,000, for an amended
construction contract total amount not to exceed $207,300. Funds are available in FY
2017-2018 Capital Improvement Program budget in account M014078.589000.
The first modification to be awarded to Plumbing by Todd R. Marsh Inc. for an amended
agreement not to exceed $307,845 for one year, for a total amount not to exceed
$1,148,653 over a five-year period. Funds are available in FY 2017-18 Capital
Improvement Program budget in account M010085.589000.
Prepared By: Sebastian Felbeck, Public Works Construction Specialist
Approved
Forwarded to Council
Attachments:
A. STB Stone Inc - Oaks Initiative Form
B. Todd R Marsh Oaks Form
C. Staff Report 9.12.2017
D. F4281 PLUMBING CONTRACTOR BID RESULTS
ITEM NO. SWIM CENTER - REPLACEMENT OF PLUMBING FIXTURES JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE
1 MATERIALS 29,380.00$ 29,380.00$ 19,639.32$ 19,639.32$ 22,199.47$ 22,199.47$ 18,140.00$ 18,140.00$
2 TAX ON LINE (10.25%)3,011.45$ 3,011.45$ 2,013.03$ 2,013.03$ 2,275.44$ 2,275.44$ 1,859.35$ 1,859.35$
3 LABOR 3,274.50$ 5,457.50$ 15,680.00$ 16,800.00$ 9,120.00$ 10,830.00$ 17,338.00$ 18,251.00$
4 OTHER COSTS (PLEASE DESCRIBE BELOW) $11,025.00 $11,025.00 $1,377.47 $1,411.07 $0.00 $0.00 $2,300.00 $2,300.00
46,690.95$ 48,873.95$ 38,709.82$ 39,863.42$ 33,594.91$ 35,304.91$ 39,637.35$ 40,550.35$
ITEM NO. PRICING (OTHER JOBS AS REQUIRED)JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE JOB PRICE AT LIVING WAGE JOB PRICE AT PREVAILING WAGE
5 PLEASE INDICATE YOUR HOURLY LABOR RATE:15.87$ 26.23$ $98.00 PER HOUR $105.00 PER HOUR 80.00$ 95.00$ 65.50$ 70.00$
6 PLEASE INDICATE YOUR OT/AFTER-HOURS
HOURLY LABOR RATE:$ 23.81 $ 39.35 $159.00 AFTER HOURS RATE
$172.00 WEEKEND RATE
$165.00 AFTER HOURS RATE
$178.00 WEEKEND RATE $ 110.00 $ 125.00 $ 88.00 $ 92.50
7
PLEASE INDICATE THE DAYS AND TIMES OF THE
WEEK TO WHICH THE AFTER-HOURS RATE
WOULD APPLY:
8 LABOR CLOCK BEGINS UPON:
9 LABOR CLOCK ENDS UPON:
10 PLEASE INDICATE THE % DISCOUNT/MARK-UP
OFFERED ON MATERIALS:
11 PLEASE INDICATE YOUR MINIMUM CALL-OUT
CHARGE"
12 PLEASE INDICATE YOUR OVERHEAD MARGIN:
13 PLEASE INDICATE YOUR PROFIT MARGIN:
14 PLEASE DESCRIBE ANY ADDITIONAL FEES &
CHARGES NOT COVERED ABOVE:
ITEM NO. QUESTIONS
15
HOW MANY YEARS OF EXPERIENCE DOES YOUR
FIRM HAVE PERFORMING PLUMBING CONTRACTOR
SERVICES IN SOUTHERN CALIFORNIA?
16
PLEASE LIST YOUR CALIFORNIA STATE
CONTRACTORS LICENSE NUMBER AND INDICATE
THE TYPE(S) OF LICENSE(S) & CERTIFICATIONS
YOUR FIRM POSSESSES:
17 PLEASE LIST YOUR FIRM'S BUSINESS TAX ID #:
18 DOES YOUR FIRM PROVIDE 24/7 SERVICES?
19
RESPONSE TIME - FOR SHORT NOTICE CALLS -
PLEASE INDICATE HOW SOON YOUR STAFF CAN BE
ON-SITE AT A SANTA MONICA LOCATION AFTER
INITIAL NOTIFICATION:
20 PLEASE LIST YOUR COMPANY'S 24 HOUR
CONTACT NUMBER:
21
HOW MANY CREWS/TRUCKS CAN YOUR FIRM
DEPOLY TO THE SANTA MONICA AREA
SIMULTANEOUSLY?
RESPONSE
PLUMBING BY TODD R. MARSH, INC.
GLENDALE, CALIFORNIA VALENCIA, CALIFORNIA LOS ANGELES, CALIFORNIA
H.L. MOE CO., INC. HORN'S BACKFLOW & PLUMBING SERVIE, INC.
46 YEARS
#792609
TYPE(S) C-36
#254678
TYPE(S) C-36, C-42, C-20, C-16
#95-2466608
#947489
TYPE(S) MBE&WBE CERTIFICATIONS C36-PLIMBING, C10-
ELECTRICAL
B-GENERAL CONTRACTOR
BID NO: F4281 PLUMBING CONTRACTOR
BID DESCRIPTION: PLUMBING CONTRACTOR SERVICES AS
REQUIRED BY FACILITIES SERVICES
BID CLOSING DATE: 5/25/17
GRAND TOTAL
AMGREEN SOLUTIONS, INC.
LOS ANGELES, CALIFORNIA
RESPONSE
90 YEARS 16 YEARS
Purchasing Section
1717 Fourth Street, Suite 250
Santa Monica, CA 90401
Telephone: 310-458-8281
Fax: 310-393-6142
DESCRIPTION RESPONSE RESPONSE
TRUCK CHARGE PER DAY = 10 DAYS x $25.00 = $250.00
SAFETEY MATERIALS, DISPOSAL AND MANAGEMENT LI 14 NOTES
RESPONSE
8 YEARS
#27-1710882
REGULAR RATE M-F 7 A.M. TO 4:30 P.M.
OT RATE M-F 4:30 P.M. TO 7 A.M.
WEEKEND RATE: SATURDAY AND SUNDAY ALL DAY
DEPARTURE FROM VENDOR LOCATION
DEPARTURE FROM CUSTOMER LOCATION
15% TO 25% DISCOUNT OFF MANFACTURERS LIST PRICE
$130.00
38%
10%
TRUCK OPERATION SURCHARGE $25.00-CHARGED PER
VEHICLE ONCE PER DAY. EQUIPMENT CHARGES ARE
ADDITIONAL.
PLEASE SEE ATTACHED "MOE EQUIPMENT CHARGES"
15%
30%
OTHER MOUNTING MATERIALS, SUPPLY LINES, ANGLE STOPS
NONE
RESPONSE
0
ARRIVAL AT CUSTOMER LOCATION
DEPARTURE FROM CUSTOMER LOCATION
30%
$26.23/HR + PART REPLACEMENT IF NECESSARY
YES
2 HOURS
(310) 274-9888
(818) 572-4200
12 TRUCKS WITH CREWS, MANY MORE WITH PLANNING
YES
1-2 HOURS
(909)240-3632
4 CREWS AND 4 TRUCKS
(661) 295-7733 OR
(855) 222-1492
FIVE (5) MINIMUM
12%
8%
DOUBLE TIME AFTER 12 HOURS AND ON HOLIDAYS. HEAVY
EQUIPMENT CHARGE EXCAVATION HYDRO.
EXCLUDES: REMOVAL OF STAINLESS STEEL SINKS.
REPLACEMENT OF CARRIER IN WALL FOR WATER CLOSET.
RESPONSE
MONDAY-FRIDAY 4:30P.M. - 8:00A.M.
SATURDAY & SUNDAY
DEPARTURE FROM VENDOR LOCATION
DEPARTURE FROM CUSTOMER LOCATION
10% TO 20%
$95.00
30 MINUTES
(310) 722-0112
4
M-F 3PM - 6PM
SAT 6AM - 6PM
DEPARTURE FROM VENDOR LOCATION
DEPARTURE FROM CUSTOMER LOCATION
10% TO 25%
$206.00
10%
5%
TRUCK HOURLY: $13/HR
EQUIPMENT, EXPENDABLES, TOOLS: $6.25/HR
DOUBLE TIME M-SAT 6PM-6AM AND ALL SUNDAY:
$140/HR
FREIGHT NET COST
OTHER COSTS: JOB SITE MOBILIZATION & SET-UP,
PARKING, EXPENDABLES, RECYCLING & HAULING OF
SPOILS, PERMITS AND SITE PROTECTION INCLUDING
ITEMS BEING RE-USED
RESPONSE
#536475
C-36 PLUMBING
#95-3595418
YES
#03-0457927
YES
1-2 HOURS
RESPONSE
PLUMBING BY TODD R. MARSH, INC.
GLENDALE, CALIFORNIA VALENCIA, CALIFORNIA LOS ANGELES, CALIFORNIA
H.L. MOE CO., INC. HORN'S BACKFLOW & PLUMBING SERVIE, INC.AMGREEN SOLUTIONS, INC.
LOS ANGELES, CALIFORNIA
RESPONSEDESCRIPTION RESPONSE RESPONSE
22
PLEASE DESCRIBE ANY SPECIFIC QUALIFICATIONS,
EXPERIENCE OR CERTIFICATIONS THAT MAKE YOUR
FIRM AN ATTRACTIVE CANDIDATE TO BE SELECTED
BY THE CITY:
VENDORS NOTIFIED: 426
VENDOR DOWNLOADS: 20
REQUIRED FORMS RESPONSE RESPONSE
COMPLETED
RENEWAL OPTIONS RESPONSE RESPONSE RESPONSERESPONSE
OAKS COMPLETED
LIVING WAGE COMPLETED
10% INCREASE
RESPONSE
PREVAILING WAGE COMPLETED COMPLETED COMPLETED
RESPONSE
COMPLETED
COMPLETED COMPLETED
FOURTH ANNUAL RENEWAL OPTION 3% INCREASE SAME PRICE, TERMS, AND CONDITIONS OFFERED 2% INCREASE
BUSINESS LICENSE NOT PROVIDED YES YES YES
THIRD ANNUAL RENEWAL OPTION 3% INCREASE SAME PRICE, TERMS, AND CONDITIONS OFFERED 2% INCREASE7% INCREASE
SECOND ANNUAL RENEWAL OPTION 3% INCREASE SAME PRICE, TERMS, AND CONDITIONS OFFERED 2% INCREASE5% INCREASE
ADDITIONAL PRICING RESPONSE RESPONSE RESPONSE
NONE
FIRST ANNUAL RENEWAL OPTION 3% INCREASE SAME PRICE, TERMS, AND CONDITIONS OFFERED 2% INCREASESAME PRICE, TERMS, AND CONDITIONS OFFERED
PLEASE DESCRIBE ANY ADDITIONAL FEES & CHARGES NOT
LISTED ABOVE NONE NONE SEE ABOVE
PAYMENT TERMS 2% DISCOUNT, N/10 N/30 2% NET - 15 DAYSN/30
RESPONSE
PLEASE SEE ATTACHED "H.L. MOE QUALIFICATIONS/EXPERIENCE
AMGREEN SOLUTIONS, INC., HAS EXTENSIVE PLUMBING
EXPERIENCE AS A C36/B-GENERAL CONTRACTOR WITH
RESIDENTIAL, MULTIFAMILY AND COMMERICAL FACILITIES. THIS
INCLUDES WORKING
WITH GOVERNMENT PROJECT (C10).
PLEASE SEE AMGREEN COMPANY OVERVIEW ENCLOSED.
46 YEARS EXPERIENCE
ZERO LIABILITY AND WORKER'S COMP CLAIMS TO DATE.
SHOP CONVENIENTLY LOCATED -
MINUTES FROM SANTA MONICA 24/7 SERVICE
EXPERIENCE IN GOVERNMENT WORK.
GREEN PLUMBING PRACTICES.
EQUAL OPPORTUNITY EMPLOYER
MEMBER AND TREASURER OF SANTA MONICA IAPMO
(SEE ATTACHED EXHIBIT A)
COMPLETED
PLEASE SEE ATTACHED "STATEMENT OF QUALIFICATIONS"
COMPLETED
COMPLETED
REFERENCE:
Contract No. 10621
(CCS)
&
Modified Agreement
No. 10531
(CCS)