SR 02-13-2018 3G
City Council
Report
City Council Meeting: February 13, 2018
Agenda Item: 3.G
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To: Mayor and City Council
From: Kenneth Semko, Interim Police Chief, Police Department
Joseph Cevetello, Chief Information Officer, Information Services Department
Subject: Award of Replacement Mobile Computers for Police
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4309 to Lehr Auto Electric Inc., a California-based company for the
purchase of 75 mobile computers for the Police Department.
2. Authorize the Purchasing Services Manager to issue a purchase order to Lehr
Auto Electric, Inc. for 75 mobile computers for the Police Department in the
amount not to exceed $367,230.
Executive Summary
The Police Department utilizes highly rugged mobile computers in its vehicles to enable
officers to access the Computer Aided Dispatch (CAD) system to receive calls for
service, query various Federal and State databases for wanted vehicles and persons,
enter incident/crime reports into the Records Management System, and operate the in-
vehicle camera system. The existing mobile computers, installed in 75 vehicles
primarily assigned to Patrol and Community Services Officers, are now in need of
replacement. Staff recommends a purchase order with Lehr Auto Electronic in an
amount not to exceed $367,230 to replace the existing computers.
Discussion
The Police Department has utilized mobile computers in its vehicles for approximately
20 years. On January 20, 2012, Council authorized purchase of 75 mobile computers
from Lehr Auto Electric, Inc. in an amount not to exceed $565,292 (Attachment A). The
mobile computers currently installed in police vehicles have been in use for more than
five years and are no longer supported by the manufacturer. The computers are
incapable of running current versions of the Windows operating system and various
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software applications used by Police, limiting the ability to properly apply the latest
software security. The computers need to be replaced.
The proposed new mobile computers would support the latest version of the Windows
operating system and other software applications, ensuring that the latest available
security is being utilized and would continue to integrate with the existing Automatic
Vehicle Location system and recently purchased in-car camera systems. The selected
model will also integrate with the existing computer mobile computer docks installed in
the Police vehicles, thereby saving the expense of new computer docks and related
hardware. Furthermore, the existing mobile computers cannot be removed from the
vehicle thereby limiting their use for some functions, such as field-based reporting. The
new computers could be used in and out of Police vehicles, thereby allowing officers to
enter reports while working at an incident scene.
Vendor Selection
On December 4, 2017, the City published Notices Inviting Bids to furnish and deliver 75
Panasonic CF-31 mobile computers in accordance with City specifications. The bid was
posted on the City’s online bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions. 47
prospective vendors downloaded the bid. 4 bids were received and publicly opened on
December 21, 2017:
Lehr Auto Electric, Inc. $367,230
Southern Computer Warehouse, Inc. $406,665
Hypertec USA, Inc. $447,075
IT Gurus of Atlanta, LLC $663,855
Bids were evaluated based on the criteria in SMMC 2.24.072, including price and
compliance with City specifications. Based on these criteria, Lehr Auto Electric, Inc., is
recommended as the best bidder.
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Financial Impacts & Budget Actions
The purchase order to be awarded to Lehr Auto Electric, Inc. is for an amount not to
exceed $367,230. Funds are available in the FY 2017-18 Capital Improvement
Program budget in account C019172.589000.
Prepared By: Eric Uller, Systems Analyst (Lead) - Public Safety
Approved
Forwarded to Council