SR 02-13-2018 3D
City Council
Report
City Council Meeting: February 13, 2018
Agenda Item: 3.D
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To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Approval of Design Agreement for the Fire Station No. 5 Dormitory Tenant
Improvement Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP #SP2469 to HH Fremer Architects Inc., a California-based company,
to provide design services for the Fire Station No. 5 Dormitory Tenant
Improvement Project;
2. Authorize the City Manager to negotiate and execute an agreement with HH
Fremer Architects Inc., in an amount not to exceed $138,895 (including a 10%
contingency).
Executive Summary
The City seeks to remodel Santa Monica Fire Station No. 5, located at 2450 Ashland
Avenue, to reconfigure dormitories to provide privacy, gender separation and sound
insulation for firefighters assigned to various shifts; repair water rot and other plumbing
issues, and bring the building into compliance with the Americans with Disabilities Act
(ADA) and other building codes. The Fire Station No. 5 Dormitory Tenant Improvement
Project was approved in the 16/17 CIP biennial budget. Staff recommends Council
approval of an agreement with HH Fremer Architects Inc. in an amount not to exceed
$138,895 (including a 10% contingency) for this project.
Discussion
The main dormitory and adjacent restrooms at Fire Station No. 5 have not been
renovated since the building was constructed in 1982. The existing dormitory is a large,
single room separated into individual, semi-private spaces that are divided by wooden
lockers. In this current configuration, the semi-private rooms do not allow shift changes
to occur without disturbing firefighters utilizing the dormitory, nor does the layout
consider privacy or gender separation. The proposed design would minimize disruptions
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during shift changes and incorporate the new fire station alerting system, designed to
reduce overall response times and properly zone separate alerting areas in the fire
station.
Additionally, other adjustments would be made to Fire Station No. 5 in this project. The
existing three restrooms would be renovated to meet current code requirements
including the Americans with Disabilities Act (ADA), California Building Code (CBC) and
all other applicable code requirements. Moisture in the bathrooms over time has caused
plumbing issues and rot which would be addressed with new finishes along with
appropriate water protection. The intermediate distribution frame (IDF) closet used for
computers and communications equipment would be reorganized. Finally, the
consultant would design an updated heating, ventilation and air-conditioning (HVAC)
system and electrical and lighting systems for the newly configured space.
Vendor/Consultant Selection
On November 6, 2017, the City issued a Request for Proposals (RFP) to provide design
services for demolition and renovation of the Fire Station No. 5 dormitory and adjacent
restrooms. The RFP was posted on the City’s on-line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code Section 2.24.075(a) provisions. A total of 63 vendors downloaded the
RFP. Eight firms responded:
BOA Architecture
(fer) studio
HH Fremer Architects Inc.
Kitchell
Lewis Schoeplein Architects
March Studio
MINARC
William Loyd Jones Architect
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Responses to the RFP were reviewed by staff from the Public Works Department.
Evaluation was based on fees, previous work experience on similar projects, track
record performing public sector work, hourly rates for services, demonstrated
understanding of the project scope, work approach, project team qualifications and
proposed schedule. Based on this criteria and criteria in SMMC 2.24.073, staff
recommends HH Fremer Architects Inc. as the best qualified firm to provide design
services for this project. HH Fremer Architects Inc. provided a clear fee structure,
exhibited a solid understanding of the project scope, and has completed projects of
similar size and scope. In addition, the project team displays good composition with
required skills, and has experience working with governmental agencies. Staff
contacted references that had previously worked with HH Fremer Architects and all
highly recommend the firm.
Financial Impacts and Budget Actions
The agreement to be awarded to HH Fremer Architects Inc. is for an amount not to
exceed $138,895. Funds are available in the FY 2017-18 Capital Improvement Program
budget in account C010162.589023.
Prepared By: Danny Welch, Architectural Associate
Approved
Forwarded to Council
Attachments:
A. June 14, 2016 Staff Report
B. HH Fremer Architects - Oaks Initiative Form
REFERENCE:
Agreement No. 10620
(CCS)