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m20180213.pdfCITY OF SANTA MONICA CITY COUNCIL MINUTES FEBRUARY 13, 2018 A regular meeting of the Santa Monica City Council was called to order by Mayor Winterer at 5:31 p.m., on Tuesday, February 13, 2018, at City Council Chambers, 1685 Main Street. Roll Call: Present: Mayor Tech Winterer Mayor Pro' Tem Gleam Davis Councilmember Sue Himmelrich Councilmember Kevin McKeown Councilmember Pam O'Connor (arrived at 6: 00 p. m.) Councilmember Terry O'Day (arrived at 5:33 p. m.) Councilmember Tony Vazquez Also Present: City Manager Rick Cole City Attorney Lane Dilg City Clerk Denise Anderson -Warren CONVENE/PLEDGE On order of the Mayor, the City Council convened at 5:31 p.m., with all Councilmember O'Day members present except Councilmembers O'Connor and O'Day. Deputy arrived at 5:33p. m. City Attorney Yibin Shen led the assemblage in the Pledge of Allegiance. CLOSED SESSIONS There was po one present for public comment on closed sessions. Councilmember O'Connor On order of the Mayor, the City Council recessed at 5:33 p.m., to consider arrived at 6: 00 p.m. closed sessions and returned at 7:27 p.m., with all members present, to report the following: I.A. Conference with Legal Counsel — Existing Litigation — Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Bailey v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 663687 The City Attorney advised this matter was a trip and fall accident that happened at Memorial Park parking lot. The plantiff alleges that the fall resulted from a dangerous condition on city property. The city disputes the allegation and denies liability. The City Attorney's Office recommended a settlement in the amount $100,000. Motion by Councilmember McKeown, seconded by Councilmember Himmelrich, to approve Settlement Agreement No. 10624 (CCS) in the February 13, 2018 amount of $100,000. The motion was approved by the following vote: AYES: Councilmembers O'Connor, O'Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None I.B. Conference with Legal Counsel — Existing Litigation — Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Angelus v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 627 227 The City Attorney advised this matter was heard with no reportable action taken. I.C. Conference with Legal Counsel — Potential Litigation — Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) —1 case The City Attorney advised this matter was not heard. 1.D. Conference with Legal Counsel- Existing Litigation — Litigation has been initiated formally pursuant to Government Section 54956.9(d)(1): Pico Neighborhood Association and Maria Loya v. City of Santa Monica, Los Angeles Superior Court, Case No. BC 616804 The City Attorney advised this matter was heard with no reportable action taken. I.E. Conference with Legal Counsel — Existing Litigation — Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): Karen Thompson v. Kelly Soo Park, U.S. District Court, C.D. Cal., No. 2:14-cv-00330-SJO-RZ The City Attorney advised this matter was heard with no reportable action taken. SPECIAL AGENDA 2.A. City Manager Report: Trades Interns Program, was presented ITEMS: REPORT ON COUNCIL Councilmember McKeown reported he traveled to San Francisco to attend TRAVEL the Local Government Commission Meeting, Annual New Partners Conference where the focus included social justice in development, avoiding gentrification and displacement, shared and self -driving transportation, and homelessness in San Francisco 2 February 13, 2018 Councilmember Vazquez reported that he traveled to Santa Barbara with the Independent Cities Association, where he is the Vice President. The discussions were on Cyber Security, Mayor Pro Tem Davis reported that she did not travel on the city's cost, but she wanted to share her trip to Dubai to attend a conference on Wellbeing where they presented a dialogue on the issue of Happiness at the national, sub -national, and local level. Councilmember O'Connor reported that she attended the Mayor's Innovation Project held in Washington, D.C. where she presented Santa Monica's Wellbeing Project. She also attended the New Partners for Smart Grown in San Francisco where sessions included: Social Equity, building Equitable communities, how to build Immigrant friendly communities, State and Federal Transportation issues, Water security, Healthy environments, and, Race and Social justice. CONSENT CALENDAR: All items were considered and approved in one motion unless removed by a Councilmember for discussion. Members of the public Ann Thanawalla, Zina Josephs, and Denise Barton commented on various Consent Calendar items. At the request of Mayor Winterer, Item 3-I was removed from the Consent Calendar. Motion by Councilmember McKeown seconded by Councilmember O'Connor to approve the Consent Calendar except for Item 3-1, reading resolutions by title only and waiving further reading thereof. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O'Day, O'Connor, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None PLANNING SOFTWARE 3.A. Modification to Trapeze EAM Maintenance Contract, was approved. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a fourth modification to agreement 49508 (CCS) in the amount of $179,613 with Trapeze, Inc., a Canadian corporation, to complete a business process review, workflow improvements that include software upgrades, and implement a State of Good Repair and Capital Planning module. This would result in an amended agreement with a new February 13, 2018 total amount not to exceed $1,295,370, with future year funding contingent on Council budget approval. AUDIT SERVICES 3.B. Award of Property Tax Information and Audit Services, was approved. Recommended Action Staff recommends that the City Council: 1. Award RFP 4148 to HdL Coren & Cone, a California-based company, to provide property tax information consulting and audit services. 2. Authorize the City Manager to negotiate and execute professional services Agreement No. 10619 (CCS) with HdL Coren & Cone for an estimated amount of $141,000 over a five-year period with future year funding contingent on Council budget approval. SOFTWARE 3.C. Second Modification' to Agreement with Avolve Software for System Customization Services, was approved. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a second modification to agreement No. 10279 (CCS) in the amount of $66,199 with Avolve Software, an Arizona -based corporation, for professional services related to ProjectDox system customizations. This will result in a three year amended agreement with a new total amount not to exceed $224,871, with future year funding contingent on Council budget approval. FIRE STATION NO. 5 3.D. Approval of Design Agreement for the Fire Station No. 5 Dormitory Tenant Improvement Project, was approved. Recommended Action Staff recommends that the City Council: 1. Award RFP #SP2469 to HH Fremer Architects Inc., a California- based company, to provide design services for the Fire Station No. 5 Dormitory Tenant Improvement Project; 2. Authorize the City Manager to negotiate and execute an Agreement No. 10620 (CCS) with HH Fremer Architects Inc., in an amount not to exceed $138,895 (including a 10% contingency). STAFF DEVELOPMENT 3.E. First Modification to Agreement with Innovative Resources Consultant Group for Staff Development, Team Building, and Coaching Services, was approved. Recommended Action Staff recommends that the City Council authorize the City Manager to 4 February 13, 2018 negotiate and execute a first modification to Agreement #10421 (CCS) in the amount of $150,000 with hmovative Resources Consultant Group (IRCG) for staff development, team building and coaching services. The amended agreement would be for a new total amount not to exceed $270,000, with future year funding contingent on Council budget approval. The five-year term of the contract would remain unchanged. DISPATCH SOFTWARE 3.F. Second Modification to Police and Fire Dispatch Software Maintenance and Support Agreement, was approved. Recommended Action Staff recommends that the City Council authorize the City Manager to; 1. Negotiate and execute a second modification to agreement 49087 - CSS in the amount of $1,200,000 with Public Safety Systems, Inc. (PSSI), a Maryland-based company, to provide software maintenance and support for the public safety dispatch, records management and mobile data systems. This five-year extension will result in a 15 -year amended agreement with a new total amount not to exceed $2,453,390 with future year funding contingent on Council budget approval and; 2. Authorize the Purchasing Services Manager to issue purchase orders with PSSI for the purchase of software and software licenses utilizing an exception to the competitive process per SMMC 2.24.080(d), in an amount not to exceed $750,000 with future year funding contingent ton Council budget approval POLICE 3.G. Award of Replacement Mobile Computers for Police, was approved. Recommended Action Staff recommends that the City Council: 1. Award Bid #4309 to Lehr Auto Electric Inc., a California-based company for the purchase of 75 mobile computers for the Police Department. Authorize the Purchasing Services Manager to issue a purchase order to Lehr Auto Electric, Inc. for 75 mobile computers for the Police Department in the amount not to exceed $367,230. SWIM CENTER 3.11. Construction Change Order for the Santa Monica Swim Center Locker Room Tile Replacement Project, was approved. Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute Contract No. 10621 (CCS) in the amount of $50,000 with STB Stone, Inc., a California-based company, for additional construction services for February 13, 2018, the Santa Monica Swim Center Locker Room Tile Replacement Project. This will result in an amended contract with a new total amount not to exceed $207,300. 2. Authorize the City Manager to negotiate and execute a first modification to agreement #10531 (CCS) in the amount of $107,845 with Plumbing by Todd R. Marsh, Inc., a California-based company, for additional plumbing contractor services for the Santa Monica Swim Center Locker Room Tile Replacement Project. This will result in an amended contract with an amount not to exceed $307,845 for one year, with two additional two-year renewal options in the amount of $840,808 including an increase of 2% each year, for a total amount not to exceed $1,148,653, over a five-year period, with future year funding contingent on Council budget approval. PARKING STRUCTURE 7 3.J. Proposed Use of 10 Parking Spaces in Parking Structure 7 by Electric Automotive Dealer Tesla, was approved. Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute Agreement No. 10623 (CCS) for Lease, Operation, and Maintenance of Parking Facilities executed July 28, 2010 with Macerich SMP LP to designate 10 parking spaces within Parking Structure 7 for use by Tesla, a proposed electric automotive tenant of Santa Monica Place/Macerich, Inc. MINUTES 3.K. Minutes for the City Council - Special Meeting - Jan 9, 2018 4:30 PM, were approved. MINUTES 3.L. Minutes for the City Council - Regular and Special Joint Meeting, Jan 9, 2018 5:30 PM, were approved. DOWNTOWN PARKING 3.I. Award Contract to Transpo Group for Engineering Design PROJECT Services for the Downtown Real -Time Parking Project, was presented. Recommended Action Staff recommends that the City Council: 1. Award RFP#141 to Transpo Group, Inc., a Washington -based company for Engineering Design services for the Downtown Real - Time Parking Signs Project. 2. Authorize the City Manager to negotiate and execute Agreement No. 10622 (CCS) with Transpo Group, Inc., in an amount not to exceed $94,730 for one year, with two -additional one-year renewal options in the subtotal amount of $10,270, on the same terms and conditions for a total amount not to exceed $105,000 over a three- year period, with future year funding contingent on Council budget February 13, 2018 approval. This item was pulled by the Mayor for clarification by staff about what is being recommended. Motion by Councilmember McKeown seconded by Mayor Pro Tem Davis, to give direction to staff that in all future mentions, references, and documents regarding the Civic Center Sports Field, that the word "temporary" no longer be used, and if any expression of temporal expectation} is appropriate, that the word permanent be substituted. The motion was unanimously approved by voice vote, with all members present. Motion by Mayor Winterer, seconded by ayor Pro Tem Davis, to approve the recommended action. The motion was approved by the following vote: AYES: Councilmembers O'Connor, O'Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None ORDINANCES: 7.A. Second Reading and Adoption of Interim Zoning Ordinance ZONING No. 2569 (CCS) entitled, "AN INTERIM ZONING ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING PORTIONS OF SANTA MONICA MUNICIPAL CODE SECTION 9.07.030 TO REVISE DEVELOPMENT STANDARDS FOR MAXIMUM PARCEL COVERAGE, MAXIMUM BUILDING HEIGHT, AND ADDITIONAL MINIMUM STEPBACKS FOR UPPER STORIES IN THE RI SINGLE -UNIT RESIDENTIAL DISTRICT", was presented. Recommended Action Staff recommends that City Council adopt the attached Ordinance amending portions of Santa Monica Municipal Code Section 9.07.030. Motion by Councilmember McKeown seconded by Mayor Pro Tem Davis, to adopt the ordinance, reading by title only and waiving further reading thereof. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O'Day, Mayor Pro Tem Davis, Mayor Winterer NOES: Councilmember O'Connor ABSENT: None Councilmember O'Connor explained her no vote was because she is not opposed to an interim ordinance, just the way it was done. She thinks to try February 13, 2018 and craft from the dais, means it would be hard for anyone to ever use. That is more of a moratorium than an interim vehicle for people to use. REPORT ON MEETING Pursuant to State law, City Clerk Denise Anderson -Warren announced that COMPENSATION Council will receive $50 for meeting as the Housing Authority and $50 meeting as the Parking Authority. SPECIAL JOINT On order of the Mayor, the City Council convened to a special joint MEETING WITH CITY meeting with the Housing Authority and Parking Authority at 8:14 p.m., COUNCIL, HOUSING with all members present. AUTHORITY AND PARKING AUTHORITY MINUTES 8.A. Minutes for the December 12, 2017 Housing Authority meeting, were presented. Recommended Action Staff recommends that the City Council/Commissioners approve the minutes for the Housing Authority December 12, 2017 meeting. Motion by Commissioner O'Connor, seconded by Commissioner. McKeown, to approve the minutes. The motion was approved by voice vote, with all members present. STAFF 8.B. Financial Status Update and FY 2017-18 Midyear Budget, was ADMINISTRATIVE presented. ITEMS: MIDYEAR BUDGET Recommended Action Staff recommends that the City Council, Housing Authority, and Parking Authority: 1. Appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018-19 budget plan (Attachment A). Staff also recommends that the City Council: 1. Receive the FY 2017-18 through FY 2021-22 Financial Status Update; 2. Adopt Resolution N6.11097 (CCS) entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR COMMUNITY ENGAGEMENT COORDINATOR, COUNCIL OFFICE AND LEGISLATIVE AFFAIRS LIAISON, DIGITAL TRANSFORMATION AND DEVELOPMENT MANAGER, EXECUTIVE ADMINISTRATIVE ASSISTANT —HUMAN RESOURCES, HUMAN RESOURCES INFORMATION SYSTEMS ANALYST, February 13, 2018 INVESTIGATIVE INTELLIGENCE ANALYST, ORGANIZATIONAL DEVELOPMENT AND TRAINING ADMINISTRATOR, PROJECT PORTFOLIO COORDINATOR, PROJECT PORTFOLIO MANAGER, PUBLIC SAFETY DISPATCH ADMINISTRATOR, PUBLIC SAFETY DISPATCH SUPERVISOR, SENIOR DEPUTY CITY CLERK, SENIOR HUMAN RESOURCES ANALYST, SENIOR TREASURY ANALYST, SPECIAL COUNSEL/CHIEF OF STAFF, STRATEGIC TRANSIT PLANNER, SUPERVISING CIVIL ENGINEER, TRAFFIC SIGNAL TECHNICIAN, WAREHOUSE/PROCUREMENT SUPERVISOR. (Attachment C); 3. Adopt Resolution No. 11098 (CCS) entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR AWARD UNDER THE SUSTAINABLE COMMUNITIES TRANSPORTATION PLANNING GRANT PROGRAM FOR A WILSHIRE BOULEVARD CORRIDOR SAFETY ENHANCEMENT STUDY' (Attachment D); 4. Authorize the City Manager to accept an additional grant awarded in the amount of $200,852, with a required local 12% match, from Caltrans for the Safe Routes to School program; 5. Authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library internet connections, and to accept all grant renewals; and 6. Receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. Members of the public Jerry Rubin and Denise Barton, spoke on the recommended action. Questions asked and answered of staff included: what are Total General Fund —Expenditure Fund Offsets, once we lose the Section 8 vouchers, do we lose them or are we able to get them back; can you clarify how the Big Blue Bus is, being funded, and is there any subsidy from the General Fund; and, how much of the Cemetery is being subsidized. Motion by Councilmember McKeown, seconded by Mayor Winterer, to appropriate FY 2017-18 midyear revenue and expenditure budget adjustments and approve corresponding adjustments to the FY 2018-19 budget plaq, and, receive the FY 2017-18 through FY 2021-22 Financial Status Update. The motion was approved by the following vote: February 13, 2018 AYES: Commissioner/Authority/Councilmembers McKeown, Vazquez, Himmelrich, O'Day, O'Connor, Vice Chair/Chair/Mayor Pro Tem Davis, Chair/Mayor Winterer NOES: None ABSENT: None Motion by Mayor Pro Tem Davis seconded by Councilmember O'Dav, to adopt Resolution No. 11097 (CCS), establishing new classifications and adopting salary rates for various positions, and approve the position and classification changes. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O'Day, O'Connor, Mayor pro Tem Davis, Mayor Winterer NOES: None ABSENT: None Motion by Councilmember Himmelrich seconded by Councilmember O'Day, to adopt Resolution No. 11098 (CCS) authorizing the City Manager to accept a grant awarded in the amount of $450,000 with a required local match of $60,000 from Caltrans Sustainable Communities Planning Grant Program for a Wilshire Boulevard Safety Enhancement Study, and to accept all grant renewals. The motion was approved by the following vote: AYES: Councilmembers O'Connor, O'Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None Motion by Councilmember O'Day, seconded by Mayor Pro Tem Davis, to Authorize the City Manager to accept an additional grant awarded in the amount of $200,852 with a required local 12% match from Caltrans for the Safe Routes to School program; authorize the City Manager to accept a grant awarded in the amount of $28,595 from the State of California for software and hardware improvements to maximize patron benefits from library intemet connections, and to accept all grant renewals; and, receive public comment on federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program funds. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O'Day, O'Connor, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None ADJOURNMENT OF On order of the Chair/Mayor, the special joint meeting with the Housing February 13, 2018 SPECIAL MEETING Authority and the Parking Authority was adjourned at 8:42 p.m., and the regular meeting of the City Council was reconvened with all members present. COAST OPEN STREETS 8.C. Future of COAST Open Streets Festival, was presented. Recommended Action Staff recommends that the City Council review and comment on the future of COAST and direct staff to proceed with the following proposal to: 1. Present the COAST Open Streets event annually through 2020, as an evolution of the Santa Monica Festival and the City's signature event 2. Hole} future COAST open streets events in the same location and 2 - mile route as the 2016 and 2017 events (i.e., Ocean Ave, from Wilshire Blvd. to Colorado Ave., Colorado Ave. between Ocean Ave. and 5th St., Main St. from Colorado Ave. to Marine St.). 3. Evaluate the event at the five-year mark (2020) for continuance and location. This evaluation will be informed by the updated Cultural Plan for the City, which will assess strategies for citywide events. Member of the public Jerry Rubin, spoke generally in favor of the recommended action. Question asked and answered of staff included: when re-examining the model in 2020, is there a way to move more to the East end of town, and maybe spread out around other parts of town; what would it look like if the city put on this type of event four times a year, maybe on a smaller scale; what if a portion of the streets were closed down instead of the bigger event; and, what else can we do to create greater Regional appeal. Considerable discussion ensued on topics including, but not limited to: rethinking ways to refresh the routes; thing about coming up with smaller routes such as block clubs; find ways to expand the audience to participate and bring in[ new citizens who don't usually attend these types of events; maybe tie in some of the current events such as at Santa Monica College (close down Pearl Street for the 4th of July events), Gandara Park, the Cemetery (closing down 14th Street); National Night Out and the participating Parks; maybe provide buses/trams to get people to these events who may be disabled or not able to get around; take advantage of the slow weekends on the east end of town, and maybe present an opportunity to create street closure events. Motion by Councilmember McKeown seconded by Mayor Pro Tem Davis, to adopt the staff recommendation. The motion was approved by voice vote, with all members present. 11 February 13, 2018 RESOLUTIONS: 11.A. Establishment of Preferential Parking Zone 00 on portions of PREFERENTIAL Centinela Avenue, Franklin Street, Berkeley Street, Stanford Street, PARKING Yale Street, Harvard Street, Princeton Street, Lipton Avenue, and Montana Avenue, and adoption of Resolution No. 11099 (CCS) entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING PREFERENTIAL PARKING ZONE 00", was presented. Recommended Action Staff recommends that the City Council: 1. Establish Preferential Parking Zone 00 to include: • Centinela Avenue and Franklin Street between Lipton Avenue and the north City limit, • Berkeley Street between Lipton Avenue and Stanford Street, • Stanford Street between Lipton and Montana Avenues, • Yale, Harvard, and Princeton streets between Washington and Montana Avenues, • Lipton Avenue between Stanford Street and Centinela Avenue, and • Montana Avenue between 26th and Stanford streets. The parking regulations on these streets shall be: "Two hour parking 9 A.M. to 6 P.M., daily, except by permit." 2. Approve the attached Resolution (Attachment D) establishing Preferential Parking. Members of the public Terri Decker and Roger A. Hill, spoke on the recommended action. Questions asked and answered of staff included: why there is such an increase of parking during the daytime hours on Lipton; if there is still a thought to coming up with more comprehensive parking to improve parking in neighborhoods; come up with a consistent plan citywide, as opposed to this being a block by block piecemeal solution; and, look at possible lottery systems for parking. Motion by Mayor Pro Tem Davis seconded by Couneilmember Vazquez, to establish Preferential Parking Zone 00, and adopt Resolution No. 11099 (CCS). The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, Mayor Pro Tem Davis, Mayor Winterer NOES: Councilmember O'Day, O'Connor ABSENT: None 12 February 13, 2018 COUNCILMEMBER 13.A. Recommendation to accept Victor Davich's resignation from DISCUSSION ITEMS: the Santa Monica Library Board and authorize the City Clerk to SANTA MONICA publish the vacancy, was presented. LIBRARY BOARD There were no members of the public present to speak on this item. Motion by Councilmember McKeown seconded by Mayor Pro Tem Davis to accept the resignation. The motion was approved unanimously by voice vote, with all members present. DISCRETIONARY FUNDS 13.B. Request of Mayor Winterer and Councilmember McKeown that the Council allocate $19,000 of discretionary funds to Beautify Earth; a 501(c)(3) non-profit, to match funds aiding in the production of murals at three businesses in the Pico neighborhood and four Santa Monica public elementary schools, and for the establishment of "Civic Love," a new beach trash cleanup and marketing campaign, was presented. There were no members of the public present to speak on this item. Discussion included that the neighborhood can have some input into the mural, and some policy discussion needs to be had about what is temporal and permanent art. Mayor Winterer proposed a friendly amendment to ask that the Arts Commission take a look at some of the issues surrounding these murals. The amendment was considered friendly by the seconder. Motion by Mayor Winterer, seconded by Councilmember McKeown to approve the recommendation, and ask the Arts Commission to take a look at some of the issues surrounding these murals. The motion was approved by the following vote: AYES: Councilmembers O'Connor, O'Day, Himmelrich, Vazquez, McKeown, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None DISCRETIONARY FUNDS 13.C. Request of Mayor Winterer and Mayor Pro Tem Davis that the Council allocate $10,000 of their discretionary funds as a matching grant to retain Bergamot Station's City Garage, a facility crucial to our community's long-term plans for a cultural campus at Bergamot, where City Garage has continued to struggle with a 2017 100% rent 13 February 13, 2018 increase from the private entity holding the master lease, was presented Member of the public Charles Duncombe spoke in support of the recommendation. Motion by Mayor Winterer, seconded by Mayor Pro Tem Davis, to approve the recommendation. The motion was approved by the following vote: AYES: Councilmembers McKeown, Vazquez, Himmelrich, O'Day, O'Connor, Mayor Pro Tem Davis, Mayor Winterer NOES: None ABSENT: None RI ZONING 13.1). Request of Councilmember O'Connor that the Council direct staff to notify owners and residents of properties located in the R1 Zone, by mailing, of the adoption of the Interim Ordinance changing the development standards in the RI Zone and provide contact information and links to a website where residents can get more information and sign-up to be notified about future public hearings regarding the process and changes to the RI development standards, was presented. Member of the public Dorice Melamed spoke in support on the recommendation. Questions asked and answered of staff included, how much will it cost to send out a Notice mailer, is it setting a bad precedence to send out a special notice to some neighborhoods, but not all, and what is the legal requirement for notification. Discussions included possibly using the Customer Relation Management tool as a way to contact and notify residents. Councilmember McKeown proposed direction to staff to look at our noticing processes for zoning changes, and evaluate how to better message and inform residents. What would be an appropriate threshold on zoning changes, and what would be an appropriate response to a change that was above that threshold. Mayor Winterer, proposed taking out the two words "by mailing" and instead say, "such as mailing" which will provide other options. Motion by Councilmember O'Connor, seconded by Councilmember O'Day, to approve the recommendation, with a change in the wording replacing "by mailing" with "such as mailing" and provide direction to staff. The motion was unanimously approved by voice vote, with all 14 February 13, 2018 members present. Direction given to staff to explore for future large scale zoning changes which might impact neighborhoods or other larger entities. PUBLIC INPUT: Members of the public Tyler Harris, Sandy Itkoff, Denise Barton, Dorice Melamed, .art Casillas, and Johnathan Foster commented on various local issues. ADJOURNMENT On order of the Mayor, the City Council meeting was adjourned at 10:45 p.m. in memory of Mary Fenstermacher. ATTEST: Denise Anderson -Warren City Clerk 15 APPROVED: Ted Winterer Mayor February 13, 2018