SR 12-12-2017 3E
City Council Report
City Council Meeting: December 12, 2017
Agenda Item: 3.E
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To: Mayor and City Council
From: David Martin, Director, Transportation Planning
Subject: Contract Approval for Design Services for Olympic Boulevard Sidewalk and
Pedestrian Improvements
Recommended Action
Staff recommends that the City Council:
1. Award RFP #134 to KOA Corporation, a California based company, to provide
engineering and design services for the Olympic Boulevard Improvements
Project.
2. Authorize the City Manager to negotiate and execute a professional services
agreement with KOA Corporation in an amount not to exceed $200,000
(including a 15% contingency).
Executive Summary
To promote pedestrian safety and access to the Expo 26th Street/Bergamot Station, the
Olympic Boulevard Improvements Project would create a sidewalk along the north side
of Olympic Boulevard between 26th and Stewart Streets and install pedestrian
amenities. Because the project site is located across from the Expo 26th
Street/Bergamot Station, the Project would improve linkages to the station, facilitate
walking, and support a safer and barrier-free network where no sidewalk currently
exists. It is for this reason the project is identified as a priority project in the Pedestrian
Action Plan adopted in 2016 and the Bergamot Area Plan adopted in 2013. Staff
recommends KOA Corporation (KOA), a planning and engineering consultant, to
provide the design services for the Project in an amount not to exceed $200,000
(including a 15% contingency).
Background
The City began planning for the arrival of Expo light rail nearly a decade ago when
updating the General Plan Land Use & Circulation Element (LUCE). Adopted in 2010,
following a six-year community engagement process, the LUCE puts forth a land use,
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urban design, and transportation vision for the city that both establishes new districts
comprised of mixed residential and commercial land uses and creates a multi-modal
transportation system that provides safer access and mobility options for all. Building on
LUCE recommendations, and with community input, the 2013 Bergamot Area Plan
identified land use, design, and preliminary streetscape recommendations for Olympic
Boulevard; and the 2016 Pedestrian Action Plan identified Olympic Boulevard sidewalk
gap closure as a priority project.
In 2016, Council budgeted Capital Improvement Project (CIP) Funds of $2,800,000 for
the design and construction of this project, and adjacent Stewart Street and
Pennsylvania Avenue improvements, in the Fiscal Year 2016-2018 CIP Budget.
Discussion
The Project area is located within formerly industrial lands with wide roadways and
insufficient pedestrian and bicycle infrastructure. Now adjacent to an Expo light rail
station, the Project is needed to address the missing sidewalk, associated pedestrian
amenities, and changing needs and uses for the Project area. This Project will create a
new pathway along the north side of Olympic Boulevard between 26th and Stewart
Streets (see Figure 1). Improvements include:
New ADA-compliant sidewalk or shared use path.
Addition of a curb adjacent to the new sidewalk.
Pedestrian-oriented lighting to enhance visibility, increase safety, and
accommodate increased pedestrian volumes.
Pedestrian and/or bicyclist amenities, such as benches, shade structures, bike
racks, and trash containers, as needed.
As part of a concurrent process, the City will also be advancing the design of the
Stewart Street and Pennsylvania Avenue Improvements Project that is adjacent to the
project area. The Stewart Street and Pennsylvania Avenue Improvements Project,
funded through local and federal funds, will improve the crosswalk and curb ramps at
the north leg of the Stewart Street/Olympic Boulevard intersection; create a protected
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bikeway along Stewart Street; reconfigure the intersection of
Olympic/Nebraska/Stewart; and create sidewalks on Pennsylvania Avenue. Due to the
Stewart Street and Pennsylvania Avenue Project’s federal funding component and
related procedural requirements, the Project will be developed in coordination with this
adjacent effort, but will advance on a separate timeline.
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Vendor/Consultant Selection
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On September 19, 2017, the City issued a Request for Proposals (RFP) to obtain
design services for the Olympic Boulevard Improvements Project. The RFP was posted
on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with the City Charter and Municipal Code provisions. 88 vendors
downloaded the RFP request. Seven proposals were received on October 19, 2017.
Following a review of submittal requirements, six proposals were accepted and one
proposal was rejected due to a lack of contractor registration with the California
Department of Industrial Relations (Labor Code Section 1725.5). The remaining six
proposals were evaluated to determine the best qualified person or firm based on the
criteria outlined in the RFP, which included project understanding & approach,
experience/technical competence, ability to meet work plan/timelines, cost of
services/cost control, value added/breadth of service, and references.
On November 6, 2017, the Evaluation Team comprised of staff from Planning and
Community Development and Public Works recommended KOA to provide the design
services for this project based on its team composition and experience with similar
projects in the Cities of Claremont, Hawaiian Gardens, and Temple City; project
approach and understanding; and competitive cost proposal. KOA also demonstrated its
commitment to deliver the project to the City on schedule and within budget. Based on
these criteria, KOA is recommended as the best qualified firm.
Next Steps
KOA would initiate background research and data collection; conduct required survey
work; and identify design alternatives to be considered. Following the public outreach
process, KOA would develop and deliver a City approved, community supported, and
technically vetted final design and construction documents. Staff anticipates 6 months
for the design phase of the project with public outreach beginning spring 2018 and
construction beginning winter 2018-2019.
Financial Impacts and Budget Actions
The professional services agreement to be awarded to KOA is for an amount not to
exceed $200,000 (including a 15% contingency). Funds are available in the FY 2017-18
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Capital Improvement Program budget in the following accounts:
Account Description FY 17/18
C209141.589300 TDA Article III $146,500
M010152.589000 General Funds $53,500
Total $200,000
Prepared By: Linda Cogswell, Associate Planner
Approved
Forwarded to Council
Attachments:
A. 2017 OAKS INITIATIVE FORM_KOA
REFERENCE –
AGREEMENT NO.
10598 (CCS)