SR 11-14-2017 3E
City Council Report
City Council Meeting: November 14, 2017
Agenda Item: 3.E
1 of 4
To: Mayor and City Council
From: Susan Cline, Director, Public Works, Architecture Services
Subject: Award Contract for Deputy Inspection and Testing Services for the City
Services Building Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP# SP2250 to United-Heider Inspection Group, a California-based
company, for deputy inspection and material testing services for the City
Services Building Construction Project.
2. Authorize the City Manager to negotiate and execute an agreement with United-
Heider Inspection Group for a total amount not to exceed $278,480 (including a
20% contingency) with future year funding contingent on Council budget
approval.
Executive Summary
The City Services Building (CSB) is designed to house approximately 240 City staff that
will centralize core public counter services into a unified City Hall campus significantly
improving the user experience. To ensure long lasting and high quality construction
materials are used and proper installation practices are followed throughout the duration
of construction (such as structural concrete, masonry, steel, welding, and bolted
components), it is best practice to have deputy inspection and material testing services.
Funding for deputy inspection and material testing services were already factored into
the overall costs for the project. Deputy Inspectors provide specialized, continuous
inspection services that are required during construction projects. Staff requests
authorization to negotiate and execute an agreement with United-Heider Inspection
Group for deputy inspection and material testing services. In September 2017, the City
issued a Request for Proposals to solicit construction inspection proposals for the CSB.
Staff received and reviewed 10 proposals and recommends United-Heider Inspection
Group as the best qualified firm to provide the requested services in an amount not to
exceed $278,480. The project is expected to be complete by mid-2020.
2 of 4
Background
On June 27, 2017, Council approved the second year budget for the City’s Capital
Improvement Program Biennial Budget, which includes the total construction cost for
the City Services Building Project of $76.76 million (Attachment A). On August 8, 2017,
Council authorized construction services to be added to the design-build contract with
Hathaway Dinwiddie Construction Company (Attachment B). Today, construction
make-ready work has commenced at City Hall in preparation for the CSB Project
construction work, which is scheduled to begin in early 2018.The cost of deputy
inspection and material testing services is accounted for in funds already approved in
the budget for the CSB Project and are not an additional cost to the project.
Discussion
In preparation for the City Services Building Construction Project, staff is seeking
consultant services for deputy inspection and material testing. These inspection
services are required to ensure long lasting and high quality construction materials are
used and proper installation practices are followed throughout the duration of the
construction project. The consultants would use the design specifications for structural
concrete, masonry, steel, welding, and bolted components, along with City standards,
specifications, and applicable building codes, to compare and test against the real-time
constructed elements.
Consultant Selection
On September 21, 2017, the City issued a Request for Proposals (RFP) for deputy
inspection and material testing services for the City Services Building Project. The RFP
was posted on the City’s on-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with the City Charter and Municipal Code Section
2.24.075(a). A total of 10 vendors responded to the posted RFP. Responses to the RFP
were reviewed by a selection panel of staff from the Public Works Department.
California Testing & Inspection, Inc.
3 of 4
Converse Consultants
CTE South Construction Testing Engineering
Inspection Services, Inc.
Koury Engineering + Testing
RMA Group
Smith Emery
Twining Consulting
United Heider
Wildan Geotechinical
Evaluation was based on the following selection criteria: quality of proposal, competitive
pricing, experience, references, and qualifications of the proposed project inspection
team. When staff checked references at the cities of Santa Monica, Norco, Brea,
Fontana and Fountain Valley, staff received positive feedback in regards to services
and previous project experience by United-Heider Inspection Group. Referenced
projects include parking structures, municipal office facilities, K-12 schools and higher
education facilities, and civic centers. Based on this criteria and criteria in SMMC
2.24.073, staff recommends United-Heider Inspection Group as the best qualified firm to
provide deputy inspection and material testing services.
United-Heider Inspection Group’s proposed project inspection team includes one project
manager to provide general work plan oversight; one deputy inspector to monitor and
inspect all structural concrete, masonry, steel, welding, and bolted elements; one field
technician to assist the deputy inspector in providing field testing services; and one
laboratory technician for elements requiring laboratory testing. The deputy inspector
would join the project full-time from late 2017 to mid-2020, while the other project team
members would be on the project part-time or as-needed.
Next Steps
The City Hall site and building is undergoing preparation work, which started in late
September 2017. This work prepares the site for the demolition and reconstruction work
4 of 4
needed for the City Services Building Project, which is slated to commence construction
in early 2018 and estimated to be completed by mid-2020.
Financial Impacts and Budget Actions
The agreement to be awarded to United-Heider Inspection Group is for an amount not
to exceed $278,480. Funds are available in the FY 2017-2018 Capital Improvement
Program budget in account C014083.589000.
Prepared By: Sebastian Felbeck, Public Works Construction Specialist
Approved
Forwarded to Council
Attachments:
A. June 27, 2017 Staff Report FY17-18 CIP Budget
B. August 8, 2017 Staff Report for CSB Construction Services
C. United-Heider Inspection - Oaks Initiative Form
United Testing Corporation dba United-Heider Inspection Group
Larry Novasel Project Manager
5 October 2017
lnovasel@united-heider.com 951.697.4777
Garry Cappa, Charlie Brice, and Barbara Cappa
N/A
REFERENCE –
AGREEMENT NO.
10576 (CCS)