SR 07-11-2017 3C
Ci ty Council
Report
City Council Meeting : July 11, 2017
Agenda Item: 3.C
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To: Mayor and City Council
From: David Martin, Director , Parking Operations (PCD)
Subject: First Modification to Software License Agreement for Advanced Traffic
Management System
Recommended Action
Staff recommends that the City Council authorize the City Man ager to negotiate and
execute a first modification to agreement #9648 in the amount of $6 1 ,43 0 with Intelight
Inc., a n Arizona -based company, for licensing and maintenance of the City’s Advanced
Traffic Management System software . This will result in a nine year amended
agreement with a new total amount not to exceed $211 ,430 , with future year funding
contingent on Council budget approval.
Executive Summary
In 201 3 , the City purchased the MaxView software package as its Advanced Traffic
Management System (ATMS) from Intelight Inc . Currently, 163 traffic signals are
connected to the MaxView system and it is used to manage the City's traffic signal
network and all intellige nt transportation system devices . The MaxView license and
maintenance agreem ent has a five year term and will expire in March 201 8 . The term
of the current agreement includes two years of warranty coverage plus maintenance for
years three, four and five. T he initial quote from Intelight only included years three and
four and the amount due for year five exceeds the existing Council budget authority . To
continue coverage for year five and four additional years, s taff recommends extending
the software license and maintenance agreement with Intelight Inc. for a period of up to
nine years in an amount up to $6 1 ,430 , for a total cost not to exceed $211,430.
Background
After a formal Request for Proposal process , Council authorized the purchase of the
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MaxView ATMS software from Intelight Inc. on October 2, 2012 for $150,000 . The
agr eement includes two years of warranty coverage plus maintenance for years three,
four and five. However, the initial quote from Intelight only included years three and
four. The amount due for year five exceeds the existing Council budget authority.
The Intelight ATMS has provided centralized control of the traffic signal controllers and
all other Intelligent Transportation System (ITS) devices used to manage traffic such as
detection systems, transit priority system, emergency vehicle preemption system,
variable message signs, and traffic monitoring cameras. The system allows for rea l -
time data collection which is used to pinpoint trouble spots and assist in improving
safety for all modes of transportation.
Discussion
The Intelight Advanced Traffic M anagement System (ATMS) has been used by staff in
the City’s Traffic Management Center since 2012. The system has 163 traffic signals,
56 traffic monitoring cameras, and more than 250 vehicle detection cameras . The
ATMS is extensively used with the City’s “Go With the Flow” traffic management
program during the peak summer and winter seasons as well as major events such as
LA Marathon and Twilight Concert Series . The Intelight ATMS provides the ability to
change t raffic patterns and collect traffic data on a real -time basis. The Intelight ATMS
has not yet reached the end of useful life and staff has been very pleased with the
functionality and capabilities of the system. Given the pace of changing technology,
staff will evaluate other ATMS vendors befor e the end of this contract.
The initial agreement expires in March 201 8 and includes two years of warranty
coverage plus maintenance for years three, four and five. T he initial quote from Intelight
only included years three and four. To continue success ful operation of the Intelight
ATMS during year five and future years , s taff recommends extending the software
license and maintenance agreement with Intelight Inc. for a period of up to nine years in
an amount up to $6 1 ,43 0, for a total cost not to exceed $211,430.
Vendor/Consultant Selection
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In March 2012 , the City issued a Request for Proposals (RFP) to procure a complete
ATMS central software system . The RFP was posted on the City's on -line bidding site in
accordance with City Charter and Municipal Cod e provisions. Thirty -one vendors
downloaded the RFP. Five vendors responded. Responses to the RFP were reviewed
by a selection panel of staff from Planning and Community Development Department
and Information Systems Departments . The panel selected Inte light Inc. based on
system functionality and features, user -friendliness, software support, and
reasonableness of license fees.
Financial Impacts and Budget Actions
The agreement modification to be awarded to Intelight Inc. is $6 1 ,430 , for an amended
agre ement total not to exceed $211,430 . Funds are available in the FY 20 17 -18 Capital
Improvement budget. The agreement will be charged to following account s:
C047025.589000 ATMS Playa Vista $28 ,992
C040407.589000 Traffic Signal Upgrades $3 2 ,438
Total $6 1 ,43 0
Future year funding is conting ent on Council budget approval.
Prepared By: Andrew Maximous, Principal Traffic Engineer
Approved
Forwarded to Council
Attachments:
A. Intelight Inc signed Oaks Form