SR 06-27-2017 9A
Ci ty Council
Housing Authority
Parking Authority
Report
City Council Meeting : June 27, 2017
Agenda Item: 9.A
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To: Housing Authority, Parking Authority, Mayor and City Council
From: Gigi Decavalles -Hughes, Director , Finance Department, Budget
Donna Peter, Director, Human Resources Department, Susan Cline, Director,
Public Works Department
Subject: Adoption of th e First Year and Approval of the Second Year of the Fiscal Year
(FY) 2017 -19 Biennial Budget, Adoption of the Second Year of the FY 2016 -
18 Biennial Capital Improvement Program Budget
Recommended Action
Staff recommends that the City Council, Housing Auth ority and Parking Authority:
1. Adopt a Resolution of the City Council of the City of Santa Monica adopting the
first year and approving the second year of the FY 2017 -19 Biennial Budget and
adopting the second year of the FY 2016 -18 Biennial Capital Improvem ent
Program Budget at Attachment A, as amended by Attachment D;
2. Adopt a Resolution of the Housing Authority of the City of Santa Monica adopting
the first year and approving the second year of the FY 2017 -19 Biennial Budget
and adopting the second year of the FY 2016 -18 Biennial Capital Improvement
Program Budget at Attachment B, as amended by Attachment D; and
3. Adopt a Resolution of the Parking Authority of the City of Santa Monica adopting
the first year and approving the second year of the FY 2017 -19 Bien nial Budget
and adopting the second year of the FY 2016 -18 Biennial Capital Improvement
Program Budget at Attachment C, as amended by Attachment D .
Staff also recommends that the City Council:
1. Adopt a Resolution of the City of Santa Monica revising the Ci ty’s Master Fee
Schedule to establish and revise certain permit and user fees and charges in the
Planning and Community Development, Public Works, Fire, Community and
Cultural Services, Finance, and Records and Election Services Departments and
for the San ta Monica Public Library and City Manager’s Office (Attachment E);
2. Adopt a Resolution of the City of Santa Monica setting forth the administrative
citation schedule of fines for certain violations of the Santa Monica Municipal
Code, setting civil penalties for parking violations and for the late payment of
penalties, setting fines for Police and Fire Department responses to excessive
false alarms, and setting fines for the Santa Monica Public Library
(Attachment F);
3. Adopt a Resolution of the City of Santa M onica establishing parking rates and
permit fees for all City facilities and resources (Attachment G);
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4. Adopt a Resolution of the City of Santa Monica establishing new classifications
and adopting salary rates for various listed positions (Attachment H) and approve
the position and classification changes (Attachment I);
5. Adopt a Resolution of the City of Santa Monica establishing the Gann
appropriations limit for FY 2017 -18 (Attachment J);
6. Approve the Proposed FY 2017 -18 Human Services Grants Program (HSGP),
incorporating the proposed funding levels (Attachment K);
7. Approve the Proposed FY 2017 -18 Organizational Support Program (OSP)
Grants for Arts and Culture Nonprofits, incorporating the proposed funding levels
(Attachment L); and
8. Accept Continuum of Care Pr ogram Grant funds from the U.S. Department of
Housing and Urban Development (HUD) in the amounts of $478,782 and
$2,786,792 to serve the homeless and disabled populations with housing
subsi dies.
Executive Summary
This report presents information and reque sts actions necessary to adopt the first year
of the FY 2017 -19 biennial budget following the public hearings on the budget last
month , including the second year of the FY 2016 -18 Biennial Capital Improvement
Program (CIP) Budget, for the City of Santa Mon ica, the Santa Monica Housing
Authority and Santa Monica Parking Authority. It also requests that Council approve the
operating budget plan for the second year of the Biennial Budget. Since the City Charter
requires Council to adopt a budget annually, staf f will submit the FY 2018 -19 budget
plan to Council for formal adoption, with any necessary revisions, in June 2018.
The City released its Proposed Budget for FY 2017 -19 on May 16, 2017 and Council
heard from individual departments and gave direction on s pecific priority areas at the
Budget Study Sessions on May 23 and 24, 2017, resulting in the adjustments to the
Proposed Budget recommended in this report. The Proposed Budget as revised is
$774.9 million in FY 2017 -18 and $80 2 .8 million in FY 2018 -19.
Th is report also includes actions necessary to revise certain fees, fines and parking
rates and responds to Council queries and requests from the public hearings .
In this report, staff recommends continued funding to most Human Service Grants
Program and Or ganizational Support Program grantee organizations at the FY 2016 -17
funding levels, plus a 2.2% cost of living adjustment, and the acceptance of federal
Continuum of Care Program renewal grant funds.
Background
On January 24, 2017 (Attachment M), Council reviewed and commented on the
FY 2017 -22 Five -Year Financial Forecast and directed staff to develop a fiscally
sustainable budget.
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During the two budget study sessions, held on May 23 and 24 (Attachment N), staff
presented the May 2017 Financial Status Update for the General Fund for Fiscal Years
2017 -22, as well as the FY 2017 -19 Proposed Biennial Budget and Capital
Improvement Program Budget for FY 2017 -18.
Discussion
The proposed two -year budget is balanced, with resources dedicated to maintaining the
City’s core services and allocating new and repurposed funding to programs that reflect
Council priorities. The Proposed Biennial Budget for the City of Santa Monica has been
revised from the document presented to the public on May 16, 2017 to reflect final
changes based on Council feedback and new information received. The Proposed
Budget as revised is $774.9 million in FY 2017 -18 and $80 2 .8 million in FY 2018 -19.
The May 23 and 24 Budget Study Sessions provided an opportunity for
Councilmembers to en sure the Proposed Budget meets community needs. During the
study sessions, Councilmembers directed staff to consider incorporating various
changes to the proposed operating budget, and to provide additional information on
certain items in time for the budg et adoption public hearing on June 27, 2017.
Requested information is included below and any relevant changes are included in the
list of proposed final changes shown in Attachment D.
Vision Zero
Council directed staff to assign a staff member dedicated to Vision Zero, an initiative
seeking to eliminate traffic fatalities and serious injuries. S taff proposes the creation of a
two -year action plan that will be presented to Council for review by October 2017. Until
then, staff has identified an interim staf fing plan for a Vision Zero Coordinator. Staff in
the Mobility Division of the Planning and Community Development Department will take
on temporary assignments to allow a single coordinator to give interdepartmental
leadership to all aspects of purs u ing Vi sion Zero.
Rather than spending new dollars on additional staffing at this time, s taff recommends
that one -time funds of $500,000 be appropriated to the FY 2017 -18 Proposed Budget