SR 06-27-2017 3A
Ci ty Council
Report
Cit y Council Meeting : June 27, 2017
Agenda Item: 3.A
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To: Mayor and City Council
From: Gigi Decavalles -Hughes, Director , Finance Department
Subject: Amendment to the Resolution Adopting Rules of Conduct for the Audit
Subcommittee
Recommended Action
Staff recommends that the City Council adopt a n amended re solution modifying the
Audit Subcommittee Rules of Conduct.
Executive Summary
On May 9, 2017, Council adopted R esolution No. 11042 adopting Rules of Conduct for
the Audit Subc ommittee of the Santa Monica City Council. The Rules required the
presence of a ll three Council Committee members for a quorum of the Audit
Subcommittee . Staff recommends modifying the rules to define quorum as a majority of
members and at least two Council Committee members present for a meeting to occur.
The proposed language in t he amended resolution (Attachment A) clarifies rules and
provides flexibility in the management of the Audit Subcommittee .
Background
At its May 9 , 2017 meeting, the City Council adopted Resolution No. 11042 adopting
Rules of Conduct for the Audit Subcomm ittee of the City Council . Section 2 of the
adopted resolution states that “A majority of Committee Members shall constitute a
quorum for the transaction of business, except to adjourn. All three Council Committee
members must be present for a meeting to occur.”
Discussion
A ccording to the current Resolution , all three Council Committee members must be
present for a meeting to occur. S taff seeks to modify this language in recognition of
scheduling challenges and to ensure Subcommittee business moves for ward in a timely
manner . Staff anticipates that this change will continue to allow for an adequate level of
Council member participation in the Subcommittee while minimiz ing the need for
postponements and cancellations and allowing the Audit Subcommittee to receive
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regular reports of findings and provide regular direction to the City’s internal and
external auditors.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action .
Prepared By: Natalie Acosta, Executive Administrative Assistant
Approved
Forwarded to Council
Attachments:
A. Resolution
REFERENCE:
Amended
Resolution No. 11046
(CCS)