SR 04-25-2017 3A
Ci ty Council
Report
City Counc il Meeting : April 25, 2017
Agenda Item: 3.A
1 of 5
To: Mayor and City Council
From: Susan Cline, Director , Public Works, Civil Engineering
Subject: Award of Construction Contract for Street Lighting Improvements on Stewart
Street
Recommended Action
Staff recommends that the City Council:
1. Award Bid #S P2482 to Elecnor Belco Electric, Inc., a California -based
company, for the installation of new street lighting on Stewart Street between
Exposition Boulevard and Kansas Avenue;
2. Authorize the City Manager to negotiate and execute a contract with Elecnor
Belco Electric, Inc., i n an amount not to exceed $190,8 9 5 (including a $24,900
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The Commun ity Development Block Grant (CDBG) FY2016 -17 Action Plan provided
$313,815 in funding for an eligible stree t lighting project within the Pico Neighborhood,
in particular on Stewart Street from Exposition Boulevard to Kansas Avenue. With these
f unds, fiftee n (15) new Light Emitting Diode (LED) energy -efficient fixtures and street
light poles would be installed. Currently, this area has minimal lighting , but once
complete, the additional lighting would encourage walking and facilitat e access to
transit, the light rail station , parks, schools , and other community facilities and is aligned
with Council’s Vision Zero strategy . Elecnor Belco Electric, Inc. (Elecnor Belco), the
lowest bidder, is recommended for this project for an amount not to exceed $190,895
(in cluding a $24,900 contingency ) and would be funded through C DBG .
Background
The segment of Stewart Street between Exposition Boulevard and Kansas Avenue is
adjacent to the Mountain View Mobile Home Park (MVMHP) within the Pico
Neighborhood, and provides connectivity to the Expo Light Rail, Ishihara Park and
Gandara Park.
2 of 5
Reside nts of the adjacent MVMHP voiced concerns about the street and sidewalk
lighting during a community outreach meeting in November 2015 for the neighborhood
lighting project along Mi chigan Avenue, which is currently under construction. Typically,
residents must go through the streetlight assessment process when requesting new
lighting. However, the timing of this request coincided with the planning of CDBG
available funds and met th e eligibility grant requirements to fund this project. Civil
Engineering staff identified CDBG funds as an available source of funding to implement
these improvements and funds were requested and approved in the City’s FY 2016 -17
Capital Improvement Progr am (CIP) budget.
Discussion
If awarded, fifteen (15) new octagonal concrete street light poles with “cobra -head” style
LED fixtures would be installed in a staggered pattern approximately 60 -feet apart along
Stewart Street between Exposition Boulevard and Kansas Avenue (Attachment B ). The
City’s lighting consultant, Willdan Engineering, conducted a photometric analysis based
on street lighting standards established by the City of Los Angeles, Bureau of Street
Lighting (BSL) and the Illuminating Engineering Society (IES) of North America, to
determine the height and spacing of the street light poles, and the type and wattage of
the LED fixtures. The style of the street light poles was selected to match the existing
street light poles on Stewart Street to th e north and south of this location. The LED
fixtures specified are dark -sky friendly, limit upward and visual glare, and have been
specified to minimize any potential effects to human sensitivity.
The increase in lighting would encourage walking, biking , and transit use especially by
residents who travel during twilight hours and after dark . Further, the additional lighting
is consistent with Council’s Vision Zero directive laid out in the Pedestrian Action Plan
adopted by Council February 23, 2016 . Night time safety is a substantial concern
among residents and multiple user surveys have named lighting as a key reason that
people do not walk more. By creating well -lit pedestrian routes, especially to the new
light rail stations, mobility would be enhanced. Additionally, the proposed lighting would
ensure that these streets are perceived as safe pedestrian routes , encourage
alternative forms of transportation, and reduce single occupant automobile trips.
3 of 5
4 of 5
Contractor Selection
On February 14, 2017, the City pu blished a Notice Inviting Bids for the installation of
CDBG funded street lighting on Stewart Street between Exposition Boulevard and
Kansas Avenue in accordance with City plans and specifications. The bid was posted
on the City's on -line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. Forty -four
vendors downloaded the bid. Seven bids were received and publicly opened on March
8, 2017. Bid results are as follows:
Bidd er Base Bid
Elecnor Belco Electric $165,995
Calpromax Engineering $184,790
Comet Electric $191,982
Dynalectric $204,545
ND Construction Company $220,516
L.A. Traffic Signal Transportation $248,910
Aegis ITS $256,325*
(* = Rounded to the nearest dollar )
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, capability
to perform the work, experience on similar projects, availability of material, equipment
and qualified staff, understa nding of the project requirements, ability to meet the desired
time frames, and performance on similar projects. Staff contacted references provided
by Elecnor Belco for traffic signal and street lighting projects in the cities of Glendale,
Newport Beach , and Orange, which were completed in 2015, and additional projects for
the cities of Los Angeles, Victorville and Irvine, which were completed in 2014. All
reference agencies reported that work was completed in a timely and cost -efficient
manner while main taining consistent quality. Staff also verified with the Contractor’s
State License Board that Elecnor Belco’s license is current, active, and in good
standing.
Construction Management
5 of 5
Construction management and public outreach for this project will be p rovided by City
staff. Construction management include s inspecting the contractor’s work during
construction, verifying and documenting field changes and unforeseen conditions,
monitoring and mitigating impacts as a result of the construction activities, attending
contractor’s safety meetings, attending periodic progress meetings, and maintaining all
necessary inspection documentation relevant to the work conducted during
construction. Public outreach include s notifications distributed to adjacent propert ies
and the surrounding community on the scope of the project, potential impacts and
schedule with additional periodic updates.
Timeline
Construction for this project is anticipated to begin in June 2017 and last approximately
6 months.
Financial Impact s and Budget Actions
The contract to be awarded to Elecnor Belco is for an amount not to exceed $190,895
(including a $24,900 contingency). Funds are available in the FY 2016 -17 Capital
Improvement Program (CIP) budget in account C199143.58900 0 .
Prepared By: Allan Sheth, Civil Engineering Associate
Approved
Forwarded to Council
Attachments:
A. Stewart Street
B. Oaks Form
Sensitivity: Confidential
Legend
New Street Light (this project)
Existing Street Light
New Elect. Service Cabinet
60’
staggered
Stewart Street
Ka
n
s
a
s
A
v
e
.
120’
on one -side
Mountain View
Mobile Home Park
Gandara
Park
Attachment A