SR 03-07-2017 3C
Ci ty Council
Report
City Council Meeting : March 7, 2017
Agenda Item: 3.C
1 of 2
To: Mayor and City Council
From: Susan Cline, Director , Public Works, Civil Engineering
Subject: Reject All Proposals for the Engineering Design Services for the Airport
Avenue Project
Recommended Action
Staff rec ommends that the City Council r eject all proposals for RFP #SP2466,
Engineering Design Services for the Airport Avenue Project .
Executive Summary
On January 9 , 2017 , an RFP was issued for Engineering Design Services for the Airport
Avenue Project. The project consists of providing design servic es to implement the
phase 2 recommendations of the Airport Non -Aviation Land Component Final Report
entailing construction of sidewalk and bike path and upgrading the lighting system .
Four proposals were received. After close of the RFP, staff determined that a
procedural error was made. The RFP was reissued following the correct procedures.
Due to the procedural error, staff recommends rejecting all proposals for RFP#SP2466.
Discussion
As part of the effort to implement phase 2 recommendations of the Airport Non -Aviation
Land Component Final Report , an RFP for Engineering Design Services for the Airport
Avenue Project was issued on January 9, 2017. The RFP was posted on the City’s
online bidding site however the RFP was not formally advertised in the S anta Monica
Daily Press as t he City Charter and Municipal Code requires. Staff received four
proposals on February 16, 2016.
After the RFP closed, and the proposals were opened, staff determined a procedural
error was made and the proposals were not comp liant with the Municipal Code.
Because the RFP closed, and the proposals were opened, the Municipal Code requires
the City Council to reject all bids . The RFP was reissued on February 23, 2017 in an
effort to move the project forward, but closing the RFP is contingent on City Council
2 of 2
approval.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared By: Angela VonSlomski, Administrative Analyst
Approved
Fo rwarded to Council