SR 02-14-2017 3G
Ci ty Council
Report
City Council Meeting : February 14, 2017
Agenda Item: 3.G
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To: Mayor and City Council
From: Susan Cline, Director , Public Works, Architecture Services
Subject: Award of Construction Contract for Reed Park Playground Improvements
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2468 to Cinbad Industry, Inc., a California -based company, to
provide construction services for the R eed Park Playground Improvements
project;
2. Authorize the City Manager to negotiate and execute a contract with Cinbad
Industry, Inc., in an amount not to exceed $366,300 (including a 10%
contingency);
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of the report; and
4 . Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The Christine Emerson Reed Park offers a fenced children’s playground for ages 2 -5
and 5 -12. The rubber surface material at the playground is in an unsafe condition and
needs to be replaced . The Reed Park Play ground Improvement s p roject would replace
the existing rubber surface material , remove a portion of the sand play area, repaint
play equipment, and replace tables and benches in the playground area at Christine
Emerson Reed Park. S taff recommends Cinbad In dustry, Inc. for the Reed Park
Playground Improvement Project in an amount not to exceed $366,300.
Background
In August 2016 , the City issued a Letter of Intent with SWA G roup Los Angeles to
provide l andscape architecture and design services for the Reed Park Playground
Improvements project for an amount not to exceed $9,575. The design work is
complete. Separately, t he City is currently completing construction on i mprovements to
the Northeast quadrant of Reed Park. The current construction will be complet e in
February 2017. The re -opening of the newly renovated quadrant of Reed Park will not
be affected by the playground improvements.
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Discussion
The Christine Emerson Reed Park offers a fenced children’s playground for ages 2 -5
and 5 -12. The rubber surfa ce material at both playground areas is in an unsafe
condition and needs to be replaced . The rubber surface in the area for ages 2 -5 was
installed in 2011 and has disintegrated in several areas exposing the black rubber sub -
base. The rubber surface in the area for ages 5 -12 was installed in 1995 and has
separated at several seams, creating trip hazards and has hardened to a point beyond
meeting todays fall height requirements. Newly installed rubberized surface is expected
to last for approximately 10 -15 ye ars when properly maintained.
The R eed Park Playground Improvements Project would remove and replace the
existing rubber surface material throughout both playground areas. The project would
also remove the existing sand beneath the play equipment at the 5 -12 playground area
and replace it with rubber surface. Additional scope includes the refurbishment of
existing playground equipment and site furniture , as well as the replacemen t of existing
table tops and bench tops throughout the play area and the repla cement of the bamboo
post in the 2 -5 playground area. Construction would be completed in 2 phases, allowing
one of the two areas of playground to remain open to the public during construction.
The designed improvements would meet all fall safety st andards and code
requirements.
Vendor Selection
On November 10, 2016, the City published Notices Inviting Bids for construction
services of the Reed Park Playground Improvement s Project in accordance with City
specifications. The bid was posted on the City's on -line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. A total of 1 ,748 vendors were notified, and 63 vendors
downloaded the bid. Five bids were received and publicly o pened on December 14,
2016 .
Bidder Bid Amount
Aghapy Group Inc. $355,200
Cinbad Industry, Inc. $333,000
Custom Design Construction $362,000
NR Development, Inc. $367,500
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Salix Development $369,600
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
Cinbad Industry , Inc. has construction experience with similar park improvement
projects for other Southern California municipalities and also has experience
refurbishing playground equipment. Staff contacted r eferences provided by Cinbad
Industry, Inc. and all respondents reported that the contractor completed projects in a
timely and cost -efficient manner. The Californi a Contractors State License Board
verified that the contractor’s license is current and in good standing. Based on these
criteria, Cinbad Industry, Inc., the lowest bidder, is recommended as the best bidder.
Construction Schedule
Construction is anticipat ed to begin in late March 2017 and be completed by the end of
May 2017 (Memorial Day).
Financial Impacts and Budget Actions
The contract to be awarded to Cinbad Industry, Inc. is for an amount not to exceed
$366,300. Funds in the amount of $333,000 are a vailable in the FY 2016 -17 Capital
Improvement Program (CIP) budget in account C019058.589000 . Award of contract
requires the following budget actions:
1. Appropriate $33,300 to account C539058.589000 (Reed Park Improvements);
and
2. Release of fund balance fr om cash account 53.101101 of $33,300.
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The contract will be charged to the following accounts :
C019058.589000 Reed Park Improvements $333,000
C539058.589000 Reed Park Improvements $33,300
Total $366,300
Prepared By: Danny Welch, Archite ctural Associate
Approved
Forwarded to Council
Reference:
Contract No. 10429
(CCS)